Specialist & Recruitment Administration

Alexander Mann Solutions; Mumbai; Hybrid; INR 600,000 - 800,000; Full time

Benefits offered by this job

Growth and development opportunities

Competitive reward package

Volunteer day off

Flexibility in work location

Job summary

Alexander Mann Solutions is seeking a Specialist – Recruitment Administration in Mumbai, India. In this role, you'll provide vital administrative support during the recruitment process, managing tasks such as job postings, interview scheduling, and candidate onboarding.

The successful candidate will excel in a collaborative environment and ensure the integrity of recruitment data. The position offers growth opportunities within one of the world's leading talent solution firms.

Qualifications

• Experience in recruitment administration or a related field.
• Strong organizational skills to manage multiple tasks efficiently.
• Excellent communication skills to liaise with stakeholders.

Responsibilities

• Act as the main contact for recruitment support queries.
• Manage job postings and interview scheduling.
• Provide support for onboarding and candidate care.

Skills

Administrative support

Data integrity

Team collaboration

Communication

Job description

Every day at AMS, we connect talent and opportunity, helping people, businesses and communities grow. Our strength lies in partnership – we listen, collaborate and learn from one another. Whether you’re helping a client redefine their talent strategy or finding new ways to grow your own career, your work helps millions of people find their dream jobs every year. Your talent is our greatest asset, and we’re dedicated to providing avenues for you to reach its fullest potential by offering the environment, resources, networks, and career experiences essential for your progress.

The Role

What if your skills mattered more than your job title?

At AMS, we’re building teams that are curious, collaborative, and committed to doing great work. We’re looking for a Specialist – Recruitment Administration who enjoys learning and values teamwork.

If you’re good at providing efficient and flexible administrative support to the recruitment process as part of the recruitment administration team, and excited to grow in a supportive environment, you might be the person we’re looking for.

Key Accountabilities

What you’ll do:

• Act as the main point of contact for all queries relating to the support function of the account.
• Oversee account‑specific administration activities including job posting, interview scheduling, help desk support, pre‑employment screening or reference check initiation or verification, candidate care, offer management, onboarding, invoice administration, applicant tracking system updates, and requisition management.
• Process complex requests and provide support or training, acting as a buddy to junior team members.
• Manage various ad‑hoc administration activities to support the effective running of the recruitment process, e.g., updating the Operations Manual or other process documentation.
• Complete reports and trackers accurately and to deadlines.
• Build and maintain strong working relationships between recruiters, hiring managers, vendors, and other account stakeholders.
• Ensure stakeholders and colleagues are continually appraised and updated on relevant processes, including changes, and provide first‑line support for managing and resolving escalations.
• Contribute ideas and actively participate in projects for cost savings, revenue generation, and operational efficiency (e.g., process and benchmark review, time study).

Skills & Requirements

• Oversee work allocation and review accuracy of output for other (Senior) Recruitment Coordinators.
• Fully utilize technology and other rollouts and changes implemented to the team.
• Ensure data integrity accuracy for self and (Senior) Recruitment Coordinators.
• Complete tasks within agreed timescales or service levels.
• Comply with policies, procedures, and ISO standards applicable to both client and AMS.

Benefits

• Growth and development focused on your strengths.
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic.
• Supportive communities such as our Employee Resource Groups (ERGs).
• Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you.
• A competitive reward and benefits package* (private medical care, life insurance, etc.).
• Flexibility in how and where you work*.
• Hybrid model [when applies].

*Details may vary slightly depending on your location, local labour law, etc.

Our Statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills, curiosity, and passion, click Apply and let’s explore what we can achieve together!