Shared Service Billing Coordinator - Dayshift

EnerMech; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

EnerMech is hiring a Billing Coordinator responsible for creating and managing invoices accurately and on time in Mumbai, India. This role supports the commercial team by ensuring compliance with contracts and purchase orders, requiring at least a Bachelor's degree in commerce and 1-3 years of experience in invoice generation.

The ideal candidate should have good communication skills, be proficient in Microsoft Office, and possess a proactive attitude towards their work. EnerMech is committed to diversity and inclusion in the workplace.

Qualifications

• Minimum Experience of 1-3 years in invoice generation and cost control.

Responsibilities

• Prepare and issue sales invoices with all required supporting documents.
• Maintain and update billing schedules to include all charges.
• Track spending against client purchase orders and alert when limits are near.
• Respond to client queries about invoices in coordination with the commercial team.
• Review overdue invoices and follow up with client operations or supply chain contacts.
• Assist with cost accruals and ensure timely submission as per finance requirements.
• Support preparation of internal and external cost reports for project reviews.
• Ensure invoices are correct and sent on time for prompt payment.
• Perform other tasks as directed by management.

Skills

Good communication

Proficient in Microsoft Office

Ability to learn and follow processes

Organized and detail-oriented

Team player

Adaptable to changing business needs

Education

Bachelor's degree in commerce or equivalent

Job description

We Are?

We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects.

For over 50 years, we've been energizing our clients across the world with unrivaled expertise, equipment, and technology that supports the entire asset life-cycle offshore and on land.

We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions.

Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline and subsea, process, and valves all designed to help our clients optimize performance, enhance reliability, and improve efficiency.

With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies making us a leading and trusted partner every step of the way.

The Role and Responsibilities

Job Role

The Billing Coordinator is responsible for creating and managing invoices accurately and on time. The role supports the commercial team by ensuring all billing activities comply with contracts and purchase orders.

Key Responsibilities

• Prepare and issue sales invoices with all required supporting documents.
• Maintain and update billing schedules to include all charges.
• Track spending against client purchase orders and alert when limits are near.
• Respond to client queries about invoices in coordination with the commercial team.
• Review overdue invoices and follow up with client operations or supply chain contacts.
• Assist with cost accruals and ensure timely submission as per finance requirements.
• Support preparation of internal and external cost reports for project reviews.
• Ensure invoices are correct and sent on time for prompt payment.
• Perform other tasks as directed by management.

The Requirements

Qualifications

Essential:

• Bachelor's degree in commerce or equivalent.
• Minimum Experience of 1-3 years in invoice generation and cost control.

Skills & Competencies

Essential:

• Good communication and confidence to handle pressure.
• Proficient in Microsoft Office and basic computer skills.
• Ability to learn and follow processes.
• Able to work under pressure and shifts.

Personal Qualities

• Professional and proactive attitude.
• Organized and detail-oriented.
• Team player with clear communication skills.
• Adaptable to changing business needs.

Diversity & Inclusion

EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills.