Service Planner - Santacruz

Rentokil Initial; Mumbai; On-site; INR 4,00,000 - 6,00,000; Full time

Job summary

A leading pest control service provider in Mumbai is seeking a talented Operations Coordinator to manage daily service scheduling and plan technician visits. The role requires effective communication with internal teams and a focus on customer satisfaction. Candidates should have a minimum graduation degree and 1 to 3 years' experience in team management. The ideal candidate is detail-oriented, analytical, and decisive. Benefits include group mediclaim insurance and travel reimbursement.

Benefits

Group Mediclaim Insurance Policy

Travel Reimbursement

Qualifications

• Minimum graduation with 1 to 3 years of relevant experience managing a team.
• Basic computer skills for reporting and work management.
• Ability to communicate effectively with external and internal stakeholders.

Responsibilities

• Manage daily scheduling and planning for service requirements.
• Liaise with sales and service team for urgent appointments.
• Review service compliance updates and highlight areas of concern.

Skills

Attention to details and accuracy

Planning & organising

Analytical skills

Customer oriented

Negotiation skills

Education

Minimum graduation

Tools

iCABS

ServiceTrak

Job description

Rentokil Initial is an international business services company employing over 35,000 colleagues across 70 countries. We strive to protect people and enhance lives, for example by controlling pests, improving hygiene and improving interior spaces with plants and scenting. We are experts in the fields we operate in, investing in training, science, innovation and technology. Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues. We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world. Find out more on careers.rentokil-initial.com

Our family of businesses:

Rentokil Pest Control is the world’s leading commercial pest control company, operating in 70 countries and ranked in the top 3 in 65 of those countries. Ranking in the top 3 in 38 of the 44 countries we operate in, Initial Hygiene is the market leader who provides quality, diligent and friendly services to all customers. In France, Initial Workwear specialises in the supply and laundering of workwear, garments and protective uniforms and equipment; focussing on top quality products and services. Our plant business; Ambius is seen as the expert in interior and exterior landscaping; operating across the US, Europe, Asia & Pacific. Steritech Brand Protection by Rentokil Initial is an industry leader and pioneer, providing innovative solutions that help customers to mitigate risks and drive business growth. We also have specialist businesses such as Medical Services, Specialist Hygiene and Property Care, which lead their respective fields. Across all of our operations globally, we have a positive reputation amongst our customers for our knowledge and integrity. We have central support functions of Human Resources, IT, Finance, Legal and Marketing & Innovation in the Rentokil Initial Head Office locations and in country. Working within our functions departments, you would be supporting all of our businesses within India.

Rentokil PCI is the leading pest control service provider in India. A Rentokil Initial brand, Rentokil PCI was formed in 2017 through a joint venture (JV) between Pest Control India, the number one pest control company in India, and Rentokil, the world’s leading pest control brand. Rentokil PCI aims to set new standards for customer service with operations across 250 locations in India. The JV brand also focuses on developing industry‑leading service operations through the sharing of best practices, new innovations and the use of digital technologies.

GENERAL DUTIES & RESPONSIBILITIES

• To know and develop proficiency in handling internal company software platforms i.e. iCABS, ServiceTrak and any other systems that may be introduced.
• Organisation of schedule and planning of all service (including contracts, jobbing, call outs, etc.) requirements on a daily, weekly and monthly basis for all technicians within the branch.
• Priority-wise planning of all due for Renewals visits, enquiries, call outs and complaints.
• Liaise with Sales and Service team to best accommodate urgent service visit appointments and communicate changes to affected customers timely.
• Ensure customer service-related complaints or termination notifications are attended to effectively and promptly.
• Manage service documentation and ensure all customer/technician’s feedback are followed up with actions.
• Ensure all service data from dockets, log cards, service orders and other sources is updated accurately into business systems in a timely manner.
• Support business transition from paper-based to system and digital-based planning, visit documents, whilst upholding documentation integrity.
• Review service report with OE and BM and highlight areas of concern – critical backlog and weekly trend to manager.
• Review and provide service compliance updates daily.
• Assist & help Assistant Branch Manager/Branch Manager in monitoring service productivity and efficiency related KPIs.
• Maintain positive working relationship and effective communication with Sales & Service Colleagues, Supervisor, Technician, Operations staff for any service related issues. Coordinate with Sales for any available slots, time adjustment for new sales scheduling.
• Work with branch management to correct service areas distributed across the business based on annual revenue from areas, time on site, travel time & routine requirements.
• Expected to be knowledgeable about company safety policies and safety (SRA) requirements on the job, be able to read and understand company policies.
• Any unresolved issues should be quickly elevated to the next level of management for prompt resolution.
• Any other similar duties as and when specified by the manager.

KEY DELIVERABLES

• On time service planning.
• Achieving progressive improvement in State of Service (SOS) and meet SOS targets assigned by the branch.
• Minimizing service backlog (meet our contractual obligations).

Requirements

CORE COMPETENCIES

• Be decisive.
• Attention to details and accuracy.
• Planning & organising.
• Analytical skills.
• Customer oriented.
• Negotiation skills would be an added advantage.
• Ability to work patiently in a dynamic service environment.

EDUCATIONAL / OTHER REQUIREMENTS

• Minimum graduation with 1 to 3 years of relevant experience of managing team.
• Basic computer skills – for reporting/work management (Advanced computer skills would be an added advantage).
• Communication – speaking on phone to external customers & internally with technicians, other Operations colleagues.
• Knowledge of territory which is handled for planning.
• Occasional travel required within the Division.
• Liaise with the Operations Manager, Operations Executive, Junior Operations Coordinator, Local Service Supervisors to establish service requirements and provide information, assurance and advice as required.
• Communicate all service issues in a timely manner to the ABM/BM, Operations Manager.

Benefits

Group Mediclaim Insurance Policy

Travel Reimbursement

Equal Opportunities

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.