Senior Payroll Specialist

Assent Inc.; Pune District; Hybrid; INR 1,400,000 - 2,000,000; Full time

Benefits offered by this job

Wellness benefits

Corporate bonus program

Retirement savings options

Flexible work options

Professional development days

Job summary

Assent India is seeking a Senior Payroll Specialist to own end-to-end India payroll and support payroll in global jurisdictions. You will partner with Employee Experience and Finance to ensure data accuracy, compliance, and timely processing using UKG OneView and AI-powered workflows.

The role emphasizes complex payroll matters, tax questions, and cross-functional collaboration to improve processes and reporting while maintaining audit readiness and policy alignment.

Qualifications

• 8–10+ years of hands-on India payroll experience including statutory compliance and TDS management.
• Strong knowledge of UKG OneView (Immedis) or comparable global payroll platforms; OneView experience preferred.

Responsibilities

• End-to-end monthly payroll processing for India employees via UKG OneView.
• Oversee statutory compliance filings and ensure accuracy and timeliness.
• Handle full and final settlements, gratuity calculations, and leave encashment for exits.
• Support year-end activities and audit readiness; provide payroll insights to Finance and HR.

Skills

Payroll processing

Statutory compliance

Auditing

AI tools usage

MS Office

Communication

UKG OneView experience

Education

Payroll / Business Administration degree

Tools

UKG OneView (Immedis)

MS Office

Google Workspace

Job description

Assent empowers manufacturers and distributors with the intelligence to build sustainable products, meet global compliance requirements and drive better business outcomes.

At the center of our offering is the Assent Network, the industry’s most complete Product Intelligence Network, bringing together trusted parts and supplier intelligence, advanced AI and deep regulatory expertise to help organizations identify risk, make informed decisions and stay ahead of evolving requirements.

Trusted by more than 1,000 customers worldwide, Assent helps organizations stay ahead of evolving regulations across areas including responsible sourcing, human rights due diligence, PFAS reporting, Digital Product Passports, and other emerging requirements. Our platform empowers manufacturers to navigate change with confidence while building stronger supplier relationships and driving measurable business value.

With more than 1000 team members across India, North America, Malaysia, the European Union, and Kenya, Assent brings together global expertise, diverse perspectives, and a shared commitment to innovation. Our hybrid work model enables teams to collaborate across regions while staying connected to the communities where they live and work. As a certified B Corporation, we meet rigorous standards of social and environmental performance, transparency, and accountability, reflecting our commitment to creating lasting value for our customers, our people, and the planet.

Our commitment to People, Culture & Community (PCC) is rooted in building a diverse, inclusive, and high-performing team. We recruit and retain team members with a range of backgrounds, experiences, and perspectives, while fostering a culture of belonging where all Assentees are respected, supported, and empowered to contribute.

As we continue to embed AI into how we work, we do so thoughtfully, enhancing human potential, supporting better decision-making, and prioritizing appropriate oversight, privacy, and fairness.

At Assent, we value your privacy and are committed to maintaining transparency in how we handle your personal information. As part of our talent acquisition and management processes, we may use AI technologies to support activities such as resume screening, candidate communication, and talent analytics.

Job Description

Position Summary

The Senior Payroll Specialist - India will own end-to-end India payroll for Assent and support payroll in other global jurisdictions as required. You'll be the trusted payroll partner for our India employees and our Employee Experience team which involves addressing complex matters independently, holding a high bar for input accuracy, and using AI to work smarter, not harder.

The Senior Payroll Specialist is responsible for the accuracy of the payroll, the employee relationships around it, and the ongoing improvement of how it's run. This role is not intended to be limited to payroll processing only; it will also support related accounting activities, including reconciliations, AP and employee expense support, statutory compliance documentation, audit support, month-end support, and reporting where required.

Assent’s Finance team operates with an AI-first mindset. We are continuously investing in automation and intelligent workflows. The ideal candidate will bring curiosity, initiative, and a strong interest in using these tools to work more effectively while applying their payroll, accounting, and compliance knowledge.

Key Requirements & Responsibilities

India Payroll & Statutory Compliance

End-to-end monthly payroll processing for India employees, including earnings, deductions and reimbursements via UKG OneView

Oversee statutory compliance executed by our payroll provider, confirming filings are accurate, on time, and aligned with all applicable Indian regulations

Full and final settlements, gratuity calculations, and leave encashment for exiting employees

Year-end activities and statutory audit support

Act as the primary point of contact for India employees on all payroll, tax, and statutory questions — owning the experience end-to-end, from query to resolution

Partner closely with the Employee Experience (HR) team as the embedded payroll expert on hiring, benefits design, policy changes, and exits

Support payroll-related accounting entries, payroll reconciliations, variance reviews, and employee reimbursement validations to ensure accurate financial reporting and audit readiness.

Global Payroll Support

Deliver timely and accurate payroll inputs in other global jurisdictions via OneView (UKG).

Work with in-country providers (ICPs) through OneView to ensure filings and employee tax forms are completed accurately and on time in each jurisdiction

Answer payroll questions from employees in other jurisdictions, working with in-country providers via UKG OneView where local expertise is needed

Accuracy & Controls

Own the integrity of payroll inputs which includes validation of data from Employee Experience, time tracking, and benefits systems before every cycle

Partner with Employee Experience to ensure smooth, accurate, and timely data flow between the two functions across the full employee lifecycle

Build and maintain reconciliation checks, audit trails, and variance investigations; resolve issues proactively rather than reactively

Review compliance of employee expense reimbursements against company policy

Support accounting reconciliations related to payroll, employee reimbursements, statutory liabilities, AP/expense activities, and other India finance activities as required.

Assist with preparation of audit schedules, statutory documentation, reconciliation trackers, MIS reports, variance analysis, and supporting reports for internal and external reviews.

Support AP, employee expense, and payment-related activities where required, including review of approvals, coding, supporting documentation, and policy compliance.

Proactively explore new AI capabilities and bring them into the workflow where they add value

Complex Payroll Matters & Cross Functional Support

Partner with Employee Experience on payroll-related policy development — bringing payroll expertise to policy design and ensuring new or updated policies are operationally sound

Resolve complex payroll matters independently — including retroactive adjustments, contractor payments, off-cycle situations, and audit support

Support the implementation of new payroll software and process improvements as needed

Coordinate the payroll and tax implications of new or evolving benefit packages

Support Finance with accounting and reporting activities, including journal entries, accruals, reconciliations, audit schedules, statutory documentation, and month-end close support as needed.

Assist with GST/TDS coordination, statutory working papers, and compliance documentation in partnership with external consultants or internal stakeholders.

Qualifications

Your Knowledge, Skills and Abilities

8–10+ years of hands-on India payroll experience, including statutory compliance and TDS management

Strong working knowledge of UKG OneView (Immedis) or comparable global payroll platforms. UKG OneView experience is strongly preferred

Self-directed and confident handling complex matters independently

Strong communicator who is able to explain complex payroll and tax matters clearly to employees, and committed to following through on every question

Comfortable using AI tools in day-to-day work and interested in exploring new capabilities

Proficient in MS Office Suite and Google Workspace

A University, College and/or Post Graduate Certificate in Payroll and/or Business Administration or a related field would be considered an asset

Additional Information

Life at Assent

Wellness: We believe that you and your family’s well being is important. As a result, we offer vacation time that increases with tenure, comprehensive benefits packages (details vary by country), life leave days and more.

Financial Benefits: It’s not all about the money – well, it’s a little about the money. We understand that financial health is important and we offer a competitive base salary, a corporate bonus program, retirement savings options and more.

Life at Assent: There is purpose beyond your work. We provide our team members with flexible work options, volunteer days and opportunities to get involved in corporate giving initiatives.

Lifelong Learning: At Assent, curiosity is not only valued but encouraged. You will receive professional development days that are available to you the day you start.

At Assent, we are committed to growing and sustaining an environment where our team members feel included, valued, and heard. Our diversity and equal opportunity practices are guided and championed by our Diversity and Inclusion Working Group and our Employee Resource Groups (ERGs).

Our commitment to diversity, equity and inclusion includes recruiting and retaining team members from diverse backgrounds and experiences, and fostering a culture of belonging where all team members are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to business success.

If you require assistance or accommodation throughout any part of the interview and selection process, please contact [emailprotected] and we will be happy to help.

We use AI to support parts of our recruitment process, such as note-taking and initial shortlisting based on job‑related qualifications. AI does not make hiring decisions. All candidates will speak with a real person, and final decisions are always made by our recruitment team.

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