Senior Executive- Sales & Operations

Molkem Chemicals; Ahmedabad District; On-site; INR 5,00,000 - 8,00,000; Full time

Job summary

A leading chemical company based in Ahmedabad is seeking a professional to coordinate between Regulatory Affairs, Marketing, Purchase, Sales, and Logistics teams. The ideal candidate will have 3-5 years of experience in Pharma exports and strong knowledge of regulatory documentation. Key responsibilities include managing project execution, liaising with vendors, ensuring timely deliveries, and building client relationships. A graduate in Pharmacy or Life Sciences is preferred. Competitive compensation package offered.

Qualifications

• 3-5 years of experience in Pharma Exports/Sales & Operations.
• Knowledge of export documentation, INCOTERMS, and international logistics is an advantage.

Responsibilities

• Coordinate with Regulatory Affairs, Marketing, Purchase, Sales, and Logistics teams.
• Support Sourcing team throughout the product life cycle.
• Liaison with Logistics for on-time delivery.
• Manage end-to-end project execution from sourcing to delivery.
• Collaborate with Regulatory Affairs to resolve technical queries.
• Procure samples and coordinate dispatches.
• Prepare Proforma Invoices and commercial documents.
• Participate in client and vendor meetings.
• Monitor order status and provide updates.
• Maintain records of sales and shipments.
• Build relationships for smooth operations.
• Support business reports and forecasts.

Skills

Pharma exports knowledge

Coordination skills

Negotiation abilities

Client relationship management

Proficiency in MS Office/ERP systems

Attention to detail

Education

Graduate/Postgraduate in Pharmacy, Life Sciences, or Business Management

Job description

Role & responsibilities

1. Work in close coordination with Regulatory Affairs, Marketing, Purchase, Sales, and Logistics teams to achieve business and organizational goals.
2. Support the Sourcing team across the product life cycle, including vendor selection, negotiations, quotation finalization, order placement, and timely delivery.
3. Liaise within the Logistics team to ensure smooth dispatches and on‑time delivery to clients.
4. Manage end-to-end execution of projects, from supplier sourcing to delivery, ensuring adherence to quality and regulatory standards.
5. Collaborate with the Regulatory Affairs team to address and resolve technical queries from clients and authorities.
6. Procure samples from vendors, coordinate dispatches to clients, and follow up for analysis and approval.
7. Ensure timely preparation and submission of Proforma Invoices and other commercial documents.
8. Actively participate in client and vendor meetings/negotiations, supporting business growth initiatives.
9. Monitor order status, track shipment updates, and provide regular reporting to the HOD.
10. Maintain accurate records of sales orders, contracts, and shipments in line with compliance and audit requirements.
11. Build and maintain strong relationships with clients and vendors to ensure smooth operations and repeat business.
12. Support the preparation of business reports, forecasts, and MIS for HOD review.

Skills & Competencies

• Strong knowledge of Pharma exports, regulatory documentation, and international trade practices.
• Excellent coordination and multitasking skills.
• Negotiation and vendor management abilities.
• Strong communication and client relationship management skills.
• Proficiency in MS Office/ERP systems.
• Attention to detail and ability to work under tight deadlines.

Qualifications & Experience

1. Graduate/Postgraduate in Pharmacy, Life Sciences, or Business Management (preferred).
2. 3-5 years of experience in Pharma Exports/Sales & Operations.
3. Knowledge of export documentation, INCOTERMS, and international logistics will be an added advantage.