Senior Associate - Regulatory Compliance

Qode Advisors Llp; Mumbai; On-site; INR 1,000,000 - 1,500,000; Full time

Job summary

QODE is seeking a Senior Associate – Regulatory Compliance in Mumbai to manage regulatory compliance across PMS, AIF, Investment Adviser and Research Analyst registrations. You will draft and implement policies, ensure regulatory filings, monitor changes and collaborate with cross-functional teams.

The role requires hands-on experience with SEBI regulations, strong policy development skills and execution capabilities to support growth of the investment management platform in India.

Qualifications

• Bachelor's degree in Commerce, Finance, Law, Business Administration or a related discipline.
• 5–8 years of relevant experience in regulatory compliance within PMS, AIFs, investment management or SEBI-regulated organisations.
• Strong working knowledge of the regulatory frameworks applicable to PMS, AIF, Investment Adviser and Research Analyst registrations.
• Experience drafting, reviewing, implementing and maintaining regulatory policies, manuals and SOPs.

Responsibilities

• Develop, implement and maintain regulatory policies, procedures and internal controls across registrations.
• Coordinate policy review, approval and adoption by the appropriate authority or committee.
• Prepare compliance reports, regulatory status updates and management summaries.
• Coordinate regulatory filings, monitoring and investor due diligence.

Skills

Regulatory compliance

SEBI regulations

Policy development

Risk management

Regulatory filings

Education

Bachelor's degree in Commerce, Finance, Law, Business Administration or related discipline

Tools

Microsoft Excel

Microsoft Word

Job description

Senior Associate - Regulatory Compliance

5-8

Full-Time

INR 10 - 15 (Annual)

Senior Associate – Regulatory Compliance

Department: Compliance

Experience: 5–8 years

Employment Type: Full-time

Reporting To: Management

About QODE

QODE is a quantitative investment management and financial services firm focused on research-driven investment strategies, portfolio management and long-term wealth creation. The firm serves high-net-worth individuals, family offices and other investors through investment management solutions.

As QODE expands its investment management platform across multiple fund structures and regulated activities, building a robust, scalable and well-integrated compliance framework is a key priority.

Role Overview

We are looking for a Senior Associate – Regulatory Compliance with a strong understanding of the Indian securities market regulatory framework and hands‑on experience working with SEBI‑registered intermediaries.

The ideal candidate will have experience across multiple regulatory frameworks, including Portfolio Management Services (PMS), Alternative Investment Funds (AIFs), Investment Advisers (IAs) and Research Analysts (RAs).

A key responsibility of this role will be to develop, implement and maintain regulatory policies, procedures and internal control frameworks applicable to QODE's various registrations and business activities. The candidate should be capable of identifying applicable regulatory requirements, drafting policies from the ground up, coordinating their approval and implementation, and ensuring that they remain current as regulations and business activities evolve.

In addition to policy development, the role will involve regulatory interpretation, compliance monitoring, statutory filings, investor due diligence, audit coordination and ongoing regulatory risk management.

We are looking for someone who combines regulatory knowledge with strong execution capabilities, independent ownership and sound judgement, and who can contribute to building a comprehensive compliance framework as the business grows.

Key Responsibilities

1. Regulatory Compliance Across Multiple SEBI Registrations

• Manage and monitor applicable regulatory compliance requirements across PMS, AIF, Investment Adviser and Research Analyst businesses.
• Maintain compliance calendars covering periodic filings, event‑based disclosures, regulatory submissions and other applicable obligations.
• Monitor SEBI regulations, circulars, guidelines, master circulars and other relevant regulatory developments.
• Interpret regulatory changes, assess their applicability and coordinate implementation across the relevant entities and business functions.
• Identify compliance gaps, assess regulatory risks and recommend corrective actions.
• Maintain comprehensive compliance registers, regulatory records and supporting documentation.
• Ensure that business activities remain within the scope of the relevant registrations and applicable regulatory permissions.

2. Regulatory Policy Development and Implementation

• Identify the policies, manuals, standard operating procedures (SOPs) and internal control frameworks required under the regulatory frameworks applicable to each registration.
• Map applicable regulatory requirements to the policies, procedures, disclosures and controls that need to be established and maintained.
• Draft, review and implement regulatory policies from the ground up, ensuring that they reflect applicable regulations, QODE's business activities and actual operating processes.
• Develop and maintain registration‑specific policies for PMS, AIF, Investment Adviser and Research Analyst activities, as applicable.
• Identify policies and controls that can be standardised across the group while maintaining appropriate differentiation for individual entities, registrations and fund structures.
• Coordinate with Investment, Research, Operations, Finance, Investor Relations and senior management to ensure that policies are practical and effectively implemented.
• Coordinate policy review, approval and adoption by the appropriate designated authority, board, partners or committee, wherever applicable.
• Translate approved policies into operational procedures, checklists, compliance controls and employee guidance.
• Establish a systematic process for periodic policy reviews and updates following regulatory amendments, audit observations, changes in business activities or the introduction of new registrations.
• Maintain a central repository of policies, including version control, approval records, review dates and implementation evidence.
• Conduct periodic assessments to verify adherence to approved policies, identify deviations and track corrective actions through closure.
• Coordinate with external legal advisers and regulatory consultants where specialist interpretation or review is required.

3. PMS Compliance

• Manage day‑to‑day compliance requirements applicable to Portfolio Management Services.
• Review client onboarding documentation, portfolio management agreements, investment mandates, disclosures and client communications.
• Monitor applicable investment restrictions, portfolio‑related disclosures, investor reporting and record‑keeping requirements.
• Coordinate regulatory filings, periodic reporting and other applicable submissions.
• Review relevant operational processes, including investor onboarding, execution, allocation and portfolio reporting, from a compliance perspective.
• Identify potential regulatory breaches and coordinate corrective action and escalation.

4. AIF and Fund Structure Compliance

• Manage applicable compliance requirements for Alternative Investment Funds and associated fund management structures.
• Support regulatory applications, registration processes and operational readiness for new AIFs and other fund structures, as required.
• Review Private Placement Memorandums (PPMs), contribution agreements, investor disclosures, fund policies and other relevant documentation.
• Monitor applicable investment restrictions, concentration limits, investor eligibility requirements and fund‑level disclosure obligations.
• Coordinate with trustees, custodians, fund administrators, auditors, legal advisers and other service providers.
• Manage applicable fund‑level filings, reporting, documentation and compliance records.
• Support compliance reviews of fund transactions, investment activities and investor communications.

5. Investment Adviser and Research Analyst Compliance

• Manage applicable compliance requirements relating to Investment Adviser and Research Analyst registrations.
• Monitor compliance with requirements governing advisory activities, research publications, recommendations, disclosures and investor communications.
• Review relevant client agreements, engagement documents, research reports and disclosures from a regulatory perspective.
• Support implementation of applicable policies relating to conflicts of interest, independence of research, segregation of activities and other relevant controls.
• Monitor applicable requirements concerning client onboarding, suitability, risk profiling, fees, grievances and record maintenance, as relevant to the registration.
• Coordinate applicable regulatory filings, disclosures, reporting and documentation.
• Assess the regulatory implications of proposed new activities and ensure that relevant requirements are addressed before implementation.

6. Regulatory Filings and Reporting

• Independently prepare, review or coordinate periodic and event‑based regulatory filings with SEBI and other relevant authorities, as applicable.
• Maintain records of submissions, acknowledgements, approvals, regulatory correspondence and supporting documents.
• Monitor deadlines and proactively address potential delays, reporting gaps and incomplete submissions.
• Prepare compliance reports, regulatory status updates and management summaries.
• Coordinate with internal teams, auditors, consultants and external advisers to ensure accurate and timely reporting.

7. KYC, AML and Investor Due Diligence

• Coordinate applicable KYC, investor due diligence, beneficial ownership verification and screening requirements.
• Support compliance with applicable Prevention of Money Laundering Act (PMLA) requirements and related regulatory obligations.
• Review investor onboarding documentation, identify gaps and ensure timely remediation.
• Maintain appropriate records of due diligence activities and compliance checks.
• Escalate suspicious transactions, potential red flags and other concerns in accordance with applicable requirements and established procedures.

8. Compliance Monitoring, Audits and Internal Controls

• Develop and execute periodic compliance monitoring plans across relevant business activities.
• Conduct reviews of transactions, investor documentation, disclosures, regulatory filings and operational processes, as appropriate.
• Assess the effectiveness of internal controls and adherence to approved policies and SOPs.
• Coordinate internal audits, external compliance audits, regulatory inspections and information requests.
• Track audit observations, compliance exceptions and corrective action plans through closure.
• Identify recurring issues and recommend improvements to strengthen compliance processes and reduce regulatory risk.
• Escalate material breaches, unresolved issues and significant compliance risks to the designated Compliance Officer and senior management.

9. Governance and Stakeholder Management

• Coordinate with Investment, Research, Operations, Finance, Investor Relations and other relevant teams on regulatory matters.
• Prepare compliance reports, exception summaries and regulatory updates for senior management.
• Maintain appropriate documentation for board, partner and committee reviews, wherever applicable.
• Liaise with auditors, custodians, trustees, fund administrators, legal advisers and other external stakeholders.
• Promote a strong compliance culture through practical guidance, effective communication and timely escalation of issues.
• Maintain high standards of integrity, confidentiality, independence and accountability.

Qualifications and Experience

• Bachelor's degree in Commerce, Finance, Law, Business Administration or a related discipline.
• 5–8 years of relevant experience in regulatory compliance within PMS, AIFs, investment management, asset management or other SEBI‑regulated financial services organisations.
• Strong working knowledge of the regulatory frameworks applicable to PMS, AIF, Investment Adviser and Research Analyst registrations.
• Demonstrable experience in drafting, reviewing, implementing and maintaining regulatory policies, compliance manuals and SOPs.
• Experience identifying regulatory requirements, translating them into operating procedures and implementing appropriate internal controls.
• Hands‑on experience in regulatory filings, compliance monitoring, regulatory interpretation, documentation and audit coordination.
• Experience coordinating with auditors, legal advisers, custodians, trustees, fund administrators or other relevant stakeholders.
• Strong written communication, analytical and documentation skills.
• Proficiency in Microsoft Excel, Word and compliance documentation tools.
• Relevant NISM certifications or other professional qualifications would be an advantage, subject to applicable role requirements.

Preferred Candidate Profile

The ideal candidate will:

• Have worked with a PMS provider, AIF manager, investment management firm, securities market intermediary or professional services firm advising such entities.
• Have exposure to multiple SEBI registrations, preferably across at least two of PMS, AIF, Investment Adviser and Research Analyst frameworks.
• Have independently developed or substantially contributed to regulatory policy frameworks, including drafting policies, coordinating approvals, implementing procedures and updating documentation following regulatory changes.
• Understand both the regulatory provisions and their practical implementation within a financial services business.
• Be capable of independently managing compliance calendars, policy development, regulatory filings and compliance reviews.
• Demonstrate sound judgement in identifying regulatory risks, resolving routine issues and escalating complex matters appropriately.
• Be comfortable building and improving processes in a growing organisation where compliance frameworks need to evolve alongside the business.

Key Skills and Competencies

• Broad understanding of the Indian securities market regulatory ecosystem.
• Regulatory research, interpretation and practical application.
• Policy drafting, SOP development and implementation.
• Compliance monitoring, risk identification and internal control design.
• Strong analytical ability and attention to detail.
• Independent ownership and execution.
• Clear documentation and management reporting.
• Stakeholder management and effective communication.
• Strong organisational skills and deadline management.
• Integrity, confidentiality and professional judgement.