Publishing Operations Virtual Assistant

Jobgether; India; Remote; INR 689,000 - 1,240,000; Part time

Benefits offered by this job

Competitive compensation

Weekly payments

Flexible working hours

Opportunity to grow hours

Free training and upskilling

Ongoing support

Professional community

Long-term engagement

Job summary

Jobgether is hiring a Publishing Operations Virtual Assistant based in India to support publishing workflows and business operations. You will format manuscripts for Kindle, prepare ebook/paperback files, draft descriptions, and manage publication trackers while coordinating with editors and designers.

You will also organize content for webinars and online courses, upload resources, help with registrations, and repurpose materials for social media.

Qualifications

• Hands‑on experience with Amazon Kindle Direct Publishing (KDP) preferred.
• Experience in executive administration, project coordination, publishing operations, or business support required.
• Excellent written and spoken English; strong proofreading skills.
• Proficiency in Word, Google Docs, Google Sheets, and Canva.
• Familiarity with ChatGPT and Claude is required.
• Experience with online course or webinar administration is an advantage.
• Knowledge of Circle.so, WebinarKit, Zoom; training available.

Responsibilities

• Publish & publish‑prep: format manuscripts, prepare ebooks/paperbacks, draft descriptions, set categories/keywords, track ISBNs.
• Coordinate content for webinars, online courses, and communities; manage asset uploads and calendars.
• Executive/project administration: track schedules, maintain files/spreadsheets, document processes, and summarize progress.

Skills

KDP publishing

Executive administration

Project coordination

Content coordination

Attention to detail

English proficiency

Tools

Microsoft Word

Google Docs

Google Sheets

Canva

Circle.so

WebinarKit

Zoom

ChatGPT

Claude

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Publishing Operations Virtual Assistant based in India.

We are looking for a proactive and highly organized Virtual Assistant to support publishing operations and business administration for a growing consulting and publishing business.
You will help coordinate the production of books through Amazon Kindle Direct Publishing (KDP), ensuring manuscripts and publication materials are accurately prepared and organized.
The role also involves supporting the development of educational programs, webinars, online courses, and digital communities built around published content.
You will work closely with leadership and external contributors to coordinate projects, track deadlines, and keep workflows running smoothly.
AI tools such as ChatGPT and Claude will be part of your daily work, helping you streamline research, drafting, and administrative processes.
This is an opportunity to contribute to a growing operation, develop your publishing expertise, and take on increasing responsibilities over time.

Accountabilities

The Publishing Operations Virtual Assistant will provide publishing, content coordination, and administrative support across several ongoing projects. Key responsibilities include:

• Book Publishing & Amazon KDP Support

  • Format and organize manuscripts using provided templates and publishing guidelines.
  • Prepare ebook and paperback files for publication through Amazon KDP.
  • Draft book descriptions and prepare categories and keyword research for review.
  • Maintain publication trackers, manuscript versions, ISBN records, and supporting documentation.
  • Coordinate deadlines and deliverables with editors, designers, and other contributors.
  • Review materials for accuracy and completeness before submitting them for approval.

• Content & Educational Program Support

  • Organize approved book content for use in webinars, online courses, and communities.
  • Upload educational materials, recordings, and resources to relevant platforms.
  • Assist with webinar registration, scheduling, reminders, and follow-up administration.
  • Repurpose approved book excerpts and educational materials into social media content.
  • Maintain content calendars and related project documentation.

• Executive & Project Administration

  • Track project schedules, outstanding tasks, and recurring deadlines.
  • Maintain organized digital files, spreadsheets, and project records.
  • Use ChatGPT and Claude to support drafting, research, organization, and repetitive workflows.
  • Prepare concise progress updates highlighting completed tasks and outstanding priorities.
  • Assist with routine executive administration and process documentation.
  • Identify opportunities to improve workflows as familiarity with the business develops.

Requirements

The ideal candidate is an excellent communicator with strong organizational skills, practical publishing knowledge, and the ability to manage multiple tasks independently. The following qualifications and skills are expected:

• Hands‑on experience with Amazon Kindle Direct Publishing (KDP) is strongly preferred.

• Previous experience in executive administration, project coordination, publishing operations, or business support is required.

• Excellent written English, professional spoken English, and strong proofreading skills.

• Proficiency in Microsoft Word, Google Docs, Google Sheets, spreadsheets, and Canva.

• Practical knowledge of ChatGPT and Claude is required.

• Experience preparing manuscripts and publication‑related materials is strongly preferred.

• Familiarity with online course or webinar administration is an advantage.

• Experience with Circle.so, WebinarKit, Zoom, or similar platforms is preferred; training on the client's platform can be provided.

• Knowledge of social media content scheduling tools is an advantage.

• Audiobook production, basic video editing, and Lovable experience are additional assets.

• Strong attention to detail, accuracy, and presentation.

• Excellent organization, time management, and project coordination abilities.

• A proactive and resourceful approach, with confidence communicating with leadership, asking questions, and suggesting improvements.

• Willingness to learn new software and business processes and take on increasing responsibilities.

• Availability for an initial commitment of 10-20 hours per week, with full‑time availability preferred as the engagement may grow.

• Ability to work Monday through Friday with flexible daily hours to be agreed upon, taking the client's Central Time (CST) preferences into account.

Benefits

• Competitive compensation rates.

• Weekly payments.

• Flexible working hours, with an initial commitment of 10-20 hours per week.

• Potential to increase contracted hours based on performance and business needs.

• Free training and professional upskilling opportunities.

• Ongoing support and guidance throughout the engagement.

• Access to a vibrant community of professionals.

• Opportunity to develop publishing, project coordination, and business operations skills through a potentially long‑term engagement.

How Jobgether works:

We use an AI‑powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top‑fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre‑contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.