Project & Program Consultant (Program Document & Reporting Coordinator)

Arcadis; Bengaluru; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Arcadis is a leading global design, engineering, and consultancy firm focused on sustainable solutions for natural and built assets. The Program Document & Reporting Coordinator role supports large, global real estate programs from India, coordinating documentation, reporting, governance, and stakeholder communications.

Based in Bengaluru, the role requires collaboration across COE, project teams, and senior management to ensure timely reviews, approvals, and secure archiving, with a focus on

Qualifications

• Bachelor’s degree in Architecture, Construction, Engineering, Project Management, or related field.
• 7–10+ years supporting program/project management for strategic real estate projects.
• Experience developing program documents and audience-specific reports across real estate project types.
• Experience in a global organization, COE, GPMO, or strategic owner-side environment preferred.

Responsibilities

• Create, update, and govern program documentation for strategic projects.
• Translate approved project scope into briefs and manage updates with Capital Management and project teams.
• Coordinate with cross-functional stakeholders for reviews, approvals, and document distribution.
• Facilitate workshops and stakeholder discussions to gather inputs, validate content, integrate data sources, and support reporting requirements.
• Manage document control processes including version control, filing, naming conventions, compliance standards, and secure archiving.
• Support change management activities by communicating document revisions, assessing impacts on scope and schedule, and tracking dependencies.
• Prepare executive-level reports and insights such as status reports, dashboards, scorecards, decision memos, and summaries.
• Demonstrate strong communication and stakeholder management skills, with the ability to simplify complex technical content, manage multiple priorities, and build effective relationships across teams and senior leadership.

Skills

Communication

Stakeholder management

Education

Bachelor's degree

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description

The Program Document & Reporting Coordinator will support large global real estate programs across program documentation, reporting, governance, coordination, and stakeholder communication. Based in India, the role requires flexibility to support a global delivery model.

Role accountabilities

• Create, update, and govern program documentation for strategic projects, ensuring alignment with business objectives and real estate initiatives.
• Translate approved project scope into clear project briefs and manage ongoing updates in partnership with Capital Management and project teams.
• Coordinate with cross-functional stakeholders including COE, project teams, controls, SMEs, technical leads, and senior management to enable timely reviews, approvals, and document distribution.
• Facilitate workshops and stakeholder discussions to gather inputs, validate content, integrate data sources, and support reporting requirements.
• Manage document control processes including version control, filing, naming conventions, compliance standards, and secure archiving in line with organizational policies.
• Support change management activities by communicating document revisions, assessing impacts on scope and schedule, and tracking dependencies, non-compliances, and issue resolution.
• Prepare executive-level reports and insights such as status reports, dashboards, scorecards, decision memos, and summaries, while improving reporting processes and data integrity.
• Demonstrate strong communication and stakeholder management skills, with the ability to simplify complex technical content, manage multiple priorities, and build effective relationships across teams and senior leadership.

Qualifications & Experience

• Bachelor’s degree in Architecture, Construction, Engineering, Project Management, or related field.
• 7–10+ years supporting program/project management for strategic real estate projects, including office fit-outs; live trading or GC office refurbishment experience preferred.
• Strong understanding of the real estate project lifecycle, capital projects, documentation, and reporting practices.
• Experience developing program documents and audience-specific reports across real estate project types.
• Experience in a global organization, COE, GPMO, or strategic owner-side environment preferred.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.