Project Assistant and Document Controller

Aecom India Pvt Ltd; Gurugram District; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

AECOM is seeking a Senior Project Assistant & Document Controller with 8–10 years of aviation project experience to manage documentation, control workflows, and support multidisciplinary teams. The role emphasizes adherence to airport authority requirements and internal QA/QC standards.

You will coordinate meetings, prepare MoMs, maintain schedules, and ensure timely submissions while liaising with airside, landside, MEPF, planning and commercial teams.

Qualifications

• 8–10 years of professional experience in aviation projects.
• Proven expertise in document control systems and project coordination.
• Strong organizational and communication skills.

Responsibilities

• Manage project documentation, including reports, drawings, and submissions, using established document control systems.
• Maintain organized filing structures and timely distribution of documents to project teams.
• Track approval workflows, comments, and revisions to maintain accurate records of document status.
• Support project managers with scheduling, MoMs, progress reports, presentations and project trackers.
• Assist in maintaining project timelines and ensuring deliverables are completed on schedule.
• Ensure compliance with airport authority requirements, QA/QC procedures, and internal standards.
• Coordinate with airside, landside, MEPF, planning and commercial teams.
• Collect inputs, consolidate deliverables, and manage submission deadlines.
• Assist with procurement documentation, RFI logs, change logs, dashboards, and close-out records.

Skills

Document control

Project coordination

Education

Diploma/Graduate/Postgraduate in relevant field

Tools

Document control software

MS Office Suite

Job description

Project Assistant & Document Controller

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

Position Overview

We are seeking a detail-oriented and experienced Project Assistant & Document Controller with 8–10 years of professional experience in the aviation sector. The ideal candidate will have a strong background in project documentation, coordination, and compliance, ensuring seamless management of project deliverables and workflows. This role requires excellent organizational, communication, and multitasking skills to support project managers and multidisciplinary teams in delivering high-quality outputs while adhering to airport authority requirements and internal standards.

Roles & Responsibilities

• Manage project documentation, including reports, drawings, correspondence, contracts, and submissions, using established document control systems and versioning protocols.
• Maintain organized filing structures and ensure timely distribution of documents to project teams.
• Track approval workflows, comments, and revisions to maintain accurate records of document status.
• Support project managers with scheduling, meeting coordination, preparation of Minutes of Meetings (MoMs), progress reports, presentations, and project trackers.
• Assist in maintaining project timelines and ensuring deliverables are completed on schedule.
• Ensure compliance with airport authority requirements, QA/QC procedures, and internal document management standards across all disciplines.
• Monitor adherence to regulatory and procedural guidelines for documentation and submissions.
• Coordinate with multidisciplinary teams, including airside, landside, MEPF (Mechanical, Electrical, Plumbing, and Fire), planning, and commercial teams.
• Collect inputs, consolidate deliverables, and manage submission deadlines effectively.
• Assist with procurement documentation, Request for Information (RFI) logs, change logs, dashboards, and other project-related records.
• Support project audits and ensure proper documentation for project close‑out processes.

Qualifications

• Diploma, Graduate, or Postgraduate degree in a relevant field.
• 8–10 years of professional experience, with a mandatory focus on aviation sector projects.
• Proven expertise in document control systems and project coordination.

Additional Information

Proficiency in document control software, project management tools, and MS Office Suite (Word, Excel, PowerPoint).

Strong organizational skills with the ability to manage large volumes of documentation and track revisions accurately.

Excellent verbal and written communication skills to liaise with project teams and stakeholders.

Ability to address documentation and coordination challenges effectively.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well‑being resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• employee stock purchase plan

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private‑sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management.

AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025.

Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions.

Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future.

With cutting‑edge technology and a network of experts, you’ll have the resources to make a real impact.

Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned.

Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it.

All your information will be kept confidential according to EEO guidelines.

Experience Level Senior Level