Portfolio PMO Co-ordinator

Smiths Group; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

Smiths Detection is seeking a Project Coordinator to join the Portfolios Programme Management Office (PPMO). You will help govern projects across global portfolios, ensure PLP adherence, and support reporting and documentation across the business.

Working with project managers, programme managers and stakeholders, you will contribute to project controls, continuous improvement, and communication cycles to drive timely and accurate reporting.

Qualifications

• 2–4 years of experience in a Project Coordinator/PMO role.
• Understanding of cost management, data management, and reporting methodologies.
• Strong verbal and written communication with stakeholders at all levels.

Responsibilities

• Support PLP across global portfolios and governance activities.
• Monitor progress, reporting, milestones, finances, and deliverables.
• Coordinate and maintain programme reporting cycles and reviews.
• Maintain PoR data, milestones, progress, and issue tracking.
• Create reports, presentations, and training materials for the PPMO team.

Skills

PMO experience

MS SharePoint Lists

Stakeholder communication

English proficiency C1

Education

HNC qualification

Tools

MS SharePoint Lists

Job description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

We have an exciting opportunity for a Project Coordinator to join our Portfolios Programme Management Office (PPMO) team. This role will support project and programme governance across global portfolios, ensuring projects follow the Product Lifecycle Process (PLP) and are delivered in line with established standards and business practices.

Working closely with project managers, programme managers, product managers, and key stakeholders, you will play an important role in supporting reporting, documentation, administration, project controls, and continuous improvement activities across the business.

What You Will Be Doing

• Support project and programme teams in the application of the Product Lifecycle Process (PLP) across global portfolios.
• Assist with project governance activities by monitoring project/programme progress, reporting, milestones, finances, and key deliverables.
• Support global programme reporting cycles, reviews, and communications to ensure timely and accurate reporting.
• Coordinate PLP Gate Review Triage activities and arrange review meetings in accordance with PPMO work instructions.
• Maintain and support the Portfolio of Record (PoR), including project/programme financials, milestones, progress updates, and issue resolution tracking.
• Provide support to Project Offices and Project Controllers/Coordinators throughout the project lifecycle, from initiation through to close-out.
• Manage the PPMO mailbox and ensure stakeholder requests are acknowledged and supported within agreed timelines.
• Coordinate and maintain the PPMO calendar, meeting schedules, invitations, distribution lists, and attendance tracking.
• Complete routine administrative activities including raising purchase requisitions, maintaining registers, preparing meeting materials, capturing meeting minutes, and updating documentation.
• Create and maintain reports, presentations, training materials, and communications to support the PPMO team.
• Maintain document repositories and stakeholder matrices, ensuring information remains accurate and up to date.
• Support continuous improvement and change management initiatives under the guidance of the Technology Programmes Operational Excellence Director and PPMO team.
• Promote the consistent application of standardised project controls and PLP processes across the business.

Qualifications

What You'll Bring

• 2–4 years of experience in a Project Coordinator, PMO, Project Administration, Project Controls, or similar project support role.
• HNC qualification or equivalent in a relevant discipline such as Business, Project Management, Technology, or Engineering.
• Understanding of cost management, data management, and reporting methodologies.
• Awareness of planning methodologies, project controls, and earned value management concepts.
• Strong administrative experience supporting stakeholders at different levels of seniority.
• Good experience with MS SharePoint Lists.
• Strong organisational skills with a focus on completing tasks and delivering results.
• Exposure to project planning, cost control, risk management, and change management within a project environment.
• Awareness of forecasting, estimating, scheduling, and resource management principles.
• Strong verbal and written communication skills with the ability to build effective working relationships.
• Ability to produce clear and concise meeting minutes and project documentation.
• Good analytical and problem-solving skills, with an understanding of how data supports decision-making.
• High attention to detail and the ability to work independently with minimal supervision.
• Ability to work effectively in a multicultural, matrix environment.
• English language proficiency at C1 level (verbal and written).

Nice to Have

• Awareness of data science and business intelligence technologies.
• Exposure to continuous improvement initiatives and change management activities.
• Understanding of product development, including product introduction, enhancement, and sustaining activities.
• Appreciation of complex integrated technology-based sensor systems.
• Knowledge of critical path analysis, risk tracking, corrective action planning, and project reporting practices.

Additional Information

We offer…

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial andlifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.