PMO Coordinator

Momaja LifeSciences India Private Limited; India; Hybrid; INR 600,000 - 800,000; Full time

Benefits offered by this job

Hybrid & Flexible Working

International by design

Continuous learning

Inclusive & diverse culture

Job summary

ProductLife Group is seeking a PMO Coordinator to provide administrative, operational, and project coordination support to the Regulatory Service Area and PD&E teams. The role requires organizing, attention to detail, and a customer-focused approach to assist service area leaders and project teams.

Responsibilities include ERP data entry, time recording, resource planning, and coordinating routine administrative activities, with collaboration across PD&E, PLG, Commercial Operations, Finance, HR,

Qualifications

• Excellent organisational and planning skills.
• Strong attention to detail.
• Effective communication and stakeholder management.
• Customer-service mindset for internal and external customers.
• Ability to manage multiple priorities simultaneously.
• Strong administrative and coordination skills.
• Adjusts effectively to changing priorities and business needs.
• Takes initiative and follows through independently.

Responsibilities

• Enter approved project information into the project ERP and track time-recording accurately.
• Assist resource planning by gathering availability, updating planning tools, and highlighting gaps.
• Support implementation of operational changes by updating trackers and coordinating actions.
• Coordinate day-to-day administrative activities for assigned leaders.
• Follow up on outstanding items and escalate discrepancies to the appropriate contact.
• Manage calendars and resolve scheduling conflicts with leaders.
• Serve as initial point of contact for external stakeholders and route complex matters.
• Assist with creating or editing PowerPoint presentations and documents.

Skills

Organisational skills

Planning

Stakeholder management

Attention to detail

Communication

Microsoft Office

Multitasking

Independent work

Tools

Microsoft Office

Job description

Make a meaningful impact on global healthcare — and grow your career while doing it. At ProductLife Group, you’ll join an innovative, forward‑thinking team operating across the world to shape the future of life sciences through expertise, collaboration, and purpose‑driven work.

Job Description : MISSION DESCRIPTION: The PMO Coordinator provides administrative, operational, and project coordination support to the Regulatory Service Area and other PD&E teams as needed. Working with moderate supervision, this role coordinates routine project support to ensure they run smoothly and efficiently. Through strong organization, attention to detail, and a customer‑focused approach, the role supports service area leaders and project teams.

KEY RESPONSIBILITIES

• Operations and Project Support Enter approved project information into the project ERP and complete assigned time‑recording activities accurately and within required deadlines.
• Support the resource‑planning process by gathering availability information, maintaining planning tools, scheduling discussions, and highlighting identified gaps to project and operational leaders.
• Support the implementation of approved operational changes by updating trackers, coordinating activities, and communicating agreed actions.
• Coordinate routine day‑to‑day administrative activities for assigned leaders, following agreed priorities, procedures, and service expectations.
• Support Team Leads by following up on routine outstanding items and escalating discrepancies or exceptions to the responsible project or finance contact.
• Coordinate calendars for assigned leaders using established priorities and scheduling guidance, referring significant conflicts or sensitive scheduling decisions to the relevant leader.
• Serve as an initial point of contact for external stakeholders (where deemed appropriate), respond to routine inquiries using approved information, and direct complex, sensitive, or technical matters to the appropriate team member.
• Assist with creating or editing PowerPoint presentations (e.g., formatting slides, adding visuals, or ensuring consistency).
• Compose and edit internal and external routine correspondence and documents, including emails, meeting minutes, memorandums, and other key documents.
• Identify minor opportunities to improve routine administrative and office processes, share recommendations with the line manager, and support implementation of approved changes.
• Coordinate with relevant PD&E, PLG, Commercial Operations, Finance, HR, IT, and facilities contacts to complete assigned activities and resolve routine administrative matters, to include request of and facilitation of Intercompany work orders.
• Handle sensitive information with the highest level of confidentiality, judgment, and discretion.
• Perform other duties and responsibilities as assigned.

KEY COMPETENCIES

• Excellent organisational and planning skills
• Strong attention to detail
• Effective communication and stakeholder management
• Customer-service mindset (internal and external customers)
• Ability to manage multiple priorities simultaneously
• Strong administrative and coordination skills
• Adjusts effectively to changing priorities and business needs
• Takes initiative, anticipates needs, and follows through independently
• Proficiency with Microsoft Office applications (Outlook, WORD, PowerPoint, Teams, etc.)
• Experience in project activities, timelines, and communications to support successful delivery
• Experience in Life Sciences or Client Services organization(s)
• Experience working in geographically diverse organizations
• Ability to work independently and proactively
• Must be able to work between 9:00 am – 5:00 pm CET

PLG partners with Life Sciences innovators to bring new medicines and technologies to patients, faster.

Join a fast-growing, entrepreneurial company where your expertise makes a difference from day one.

• A path for every career stage, from graduate to senior expert
• Exciting, high-impact projects with leading life sciences clients
• International by design
• Hybrid & flexible working
• Continuous learning
• An inclusive & diverse culture