Payroll Manager

MediBuddy; Bengaluru; On-site; INR 2,500,000 - 3,800,000; Full time

Job summary

MediBuddy is seeking a senior Manager, Payroll to own end-to-end payroll for 2,200+ employees across locations in India. You will ensure accuracy, compliance and audit readiness, driving automation and system improvements while mentoring the payroll team.

The role requires 8+ years of payroll experience in India, strong knowledge of PF/ESI/PT/LWF/TDS and experience handling large payrolls across multiple states. MBA/CA-Inter is a plus, with proficiency in multiple HRMS tools.

Qualifications

• 8+ years of hands-on payroll experience in India with 2–3 years leading a payroll function or team.
• Deep knowledge of Indian payroll statutes: PF, ESI, PT, LWF, TDS, gratuity, and bonus.
• Experience running payroll for 1,500+ employees across multiple states.
• Proficiency with HRMS/payroll platforms and advanced Excel.

Responsibilities

• Run end-to-end monthly payroll for 2,200+ employees across locations.
• Ensure compliance and timely filings of statutory forms and taxes.
• Partner with Finance for clean books, including journals, GLs, and audits.
• Lead payroll system configuration, upgrades and integrations with HRMS.
• Mentor the payroll team and be the escalation point for payroll queries.

Skills

Payroll management

Regulatory compliance

Advanced Excel

Analytical skills

Communication

Education

Bachelor’s in Commerce/Finance/HR

MBA or CA-Inter preferred

Tools

Keka

Darwinbox

greytHR

SAP SuccessFactors

Job description

Every employee’s trust in the company starts with getting paid correctly and on time. As Manager, Payroll, you will own end-to-end payroll for MediBuddy’s 2,200+ employees across locations, keeping every cycle accurate, compliant and audit-ready. This is a role for someone who treats payroll as a precision function, not a monthly checklist.

What You Will Own

01 Run Flawless Payroll, Every Cycle

• Own the monthly payroll cycle end-to-end: inputs, attendance and leave reconciliation, variable pay, reimbursements, validation, disbursement and payslips
• Manage joiner, exit and full and final settlement processing with zero delays and clear communication
• Maintain payroll accuracy through strong pre- and post-payroll checks, variance analysis and root-cause fixes for recurring errors

02 Stay Fully Compliant

• Own statutory compliance: PF, ESI, Professional Tax, LWF, TDS on salary, gratuity and bonus, including timely filings and challans
• Manage Form 16, Form 24Q, investment declarations and proof verification, and year-end tax reconciliation
• Track changes in labour codes and tax regulations, and implement them before they become a risk

03 Partner with Finance for Clean Books

• Own payroll accounting: journal entries, GL reconciliations, provisions and accruals (bonus, leave encashment, gratuity)
• Support statutory, internal and tax audits with complete documentation and a quick turnaround
• Provide payroll MIS and cost analytics to HR and Finance leadership

04 Build the System, Not Just the Run

• Lead payroll system configuration, upgrades and integrations with HRMS and attendance tools
• Drive automation and process controls that reduce manual effort and error riskManage payroll vendors and mentor the payroll team
• Be the escalation point for employee payroll queries, resolved with speed and empathy

What Success Looks Like

Timeframe

You Will Have...

First 30 Days Learned the payroll process and systems, completed a full cycle with the team, and mapped control gaps

3 Months Delivered error-free cycles with documented checks, and closed any open compliance or reconciliation issues

6 Months Automated key manual steps, cut query volume, and made audits a non-event

Who We’re Looking For

• 8+ years of hands-on payroll experience in India, with at least 2-3 years leading a payroll function or team
• Deep working knowledge of Indian payroll statutes: PF, ESI, PT, LWF, TDS (Sec 192), gratuity, Payment of Bonus Act and the new Labour Codes
• Experience running payroll for 1,500+ employees across multiple states
• Proficiency with HRMS and payroll platforms (e.g., Keka, Darwinbox, greytHR, SAP SuccessFactors) and advanced Excel
• Strong grasp of payroll accounting and audit processes
• Graduate in Commerce, Finance or HR; MBA or CA-Inter is a plus
• Attention to detail, high integrity and absolute discretion with confidential compensation data
• Clear communicator who can explain payroll to employees, managers and auditors alike

Why This Role Matters

Payroll is one of the few functions where every single employee feels the quality of your work, every month. Done well, nobody notices. Done badly, everybody does. You’ll be the reason 2,200+ people trust that their pay is right.