Operations Executive, Visa and Admissions

Manifest Global; Ahmedabad District; On-site; INR 450,000 - 650,000; Full time

Job summary

Manifest Global, via EduGo Abroad, seeks a meticulous visa operations specialist in Ahmedabad to own end-to-end visa filing for students and partners, ensuring all files are complete, accurate, and timely. You will coordinate with embassies, schedule appointments, and guide families through requirements.

You bring familiarity with student visa applications, strong English communication, attention to detail, and the ability to work independently and with the team to prevent delays.

Qualifications

• Must have familiarity with student visa applications and related documentation.
• Excellent written and spoken English communication skills.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Visa documentation and filing for multiple destinations, ensuring completeness and accuracy.
• Coordinate embassy appointments and biometric submissions with stakeholders.
• Guide partners and students on visa requirements and procedures; handle refusals and reapplications with care.
• Maintain confidentiality of student documents and uphold process integrity.

Skills

Student visa applications

English fluency

Attention to detail

Deadline driven

Independent work

Team collaboration

Job description

Manifest Global empowers in building companies that connect the world towards growth, prosperity, and innovation. Our portfolio includes trailblazer brands such as Cialfo, BridgeU, Explore, Kaaiser, EduGo, and Flow AI and which are dedicated to expanding global student mobility by serving their respective stakeholders in the ecosystem.

Our Mission

To create a world where every student, regardless of their ethnicity, nationality, socio-economic status, and learning preference, gets equal access to higher education through our world-class network of portfolio brands; a network that globally connects community stakeholders that provide the finest resources and support material, anywhere in the world and at any time.

What This Role Is

Every family in Gujarat sending a child to study in Europe eventually hits the same narrow, unforgiving gate: the visa. A single missing document, a missed embassy slot, an incomplete file can turn a year of planning and a hard-won university offer into a lost admission cycle. For the student and the family on the other end, this stage isn't paperwork — it's the last and most stressful mile of a decision they've already committed to.

This matters because EduGo Abroad's promise doesn't end at an offer letter. Getting a student admitted and getting a student on a plane are two different jobs, and the second one has no tolerance for shortcuts. A visa function that runs cleanly is the difference between a family that trusts EduGo Abroad with the next sibling too, and one that doesn't.

This role sits inside EduGo Abroad's Admissions Operations team in Ahmedabad, and exists to make sure every visa file that leaves this office is complete, accurate, and on time — for every partner and student relying on it.

At the highest level, you own the accuracy and timeliness of the visa application process for the students and partners assigned to you.

What Makes This Role Different

EduGo Abroad has spent more than fifteen years building the credibility that makes European admissions offices and embassies treat its files with confidence — that reputation is built one clean, complete application at a time, and this role is where that reputation actually gets earned or lost.

Being part of Manifest Global means you're not operating in isolation. The same process discipline, tooling, and cross-brand learning that runs across Kaaiser, Cialfo, BridgeU, and Explore's operations functions is available to you here — you're not building visa operations from a blank page.

This is a function where getting it right matters more than moving fast at the expense of accuracy, and the timing is real: as EduGo scales its Gujarat footprint, the volume of files moving through this desk is only going to grow.

What You Own

Visa documentation and filing

• Prepare, review, and file student visa applications for the countries in your scope
• Ensure every document in a file is accurate, complete, and meets the specific requirements of the destination country and university
• Maintain up-to-date knowledge of visa rules and embassy guidelines as they change

Embassy and appointment coordination

• Schedule visa appointments and biometric submissions
• Coordinate directly with embassies, VFS centers, and students to keep applications moving
• Track the status of every application in your pipeline and follow up before a delay becomes a problem

Student and partner support

• Guide partners and students on visa requirements and procedures for their destination country
• Prepare students for visa interviews where applicable, so they walk in ready rather than anxious
• Handle visa rejections and reapplications with the same care as a first-time file, not as an afterthought

Confidentiality and process integrity

• Maintain strict confidentiality of student documents at every stage
• Flag process gaps or recurring errors to your manager rather than quietly working around them

What Success Looks Like

• The markers below reflect where this function is today. We'll calibrate the specifics once you're in the seat. These are directional, not fixed.
• In the first weeks, success looks like a solid grasp of the current visa process end to end — where files typically stall, which embassy requirements trip people up, and where you can start adding value immediately rather than just learning the ropes.
• By the middle of your first year, your files should be running cleaner and faster than when you started — fewer errors, fewer avoidable delays, and partners and students who trust that once a file is in your hands, it's in good hands.
• Over the long run, you will have become someone this team relies on to handle the hardest or most sensitive cases — the rejections, the tight deadlines, the complicated files — without anyone needing to double-check your work.
• The specifics will be calibrated once you're in the role. The direction won't change.

What You Bring

• You bring real familiarity with student visa applications for international destinations, ideally in a study-abroad or admissions context — you understand that a visa file isn't just paperwork, it's a case that needs to be built correctly the first time.
• You communicate clearly and confidently in English, whether you're explaining a requirement to an anxious student, following up with an embassy, or writing up a case note for your manager.
• You have a genuine grasp of how admissions and visa requirements differ across universities and countries, and you don't lose track of the details even when you're juggling multiple files with different rules at once.
• You're precise under deadline pressure. When something's off in a document, you catch it before it becomes a rejection — not after.
• You're coachable and comfortable both working independently on your own caseload and pulling in support from your team when a case gets complicated.
• Most importantly, you read the description of what this function is responsible for and your first reaction was not "this sounds like a lot of forms." It was something closer to — I know how much rides on getting this right for a family, and I take that seriously. That's the person this role is for.

Why Manifest

Manifest Global is building the infrastructure for global human capital mobility — connecting students, schools, universities, and employers across 50+ countries. Our portfolio spans Cialfo (AI-powered college counseling, 2,000+ schools), BridgeU (university guidance for international schools globally), Kaaiser (trusted study abroad counseling since 1997 across India and Southeast Asia), and Explore (AI-powered university outreach, 1,000+ university partners). Together, we move talent across borders at scale. $700B flows annually in remittances from migrant workers. 85M workers will be missing from developed economies by 2030. We're building the operating system which changes that. $80M raised. Still early.

For this role specifically: visa operations is the last mile of EduGo Abroad's promise to every student it admits, and it's one of the few functions where a single person's attention to detail directly determines whether a family's plan succeeds or falls apart. Get it right consistently, and it becomes one of EduGo's quiet competitive advantages.