Onboarding Executive

Airtel Payments Bank; Gurgaon; On-site; INR 6,00,000 - 8,00,000; Full time

Job summary

A leading financial services company based in Gurgaon is seeking an experienced HR Onboarding Executive to manage the full onboarding lifecycle for new employees. The role requires expertise in documentation management, stakeholder coordination, and induction processes. Ideal candidates will have a Bachelor's degree in Human Resources and advanced Excel proficiency, along with strong communication and multitasking skills to support a seamless onboarding experience.

Qualifications

• 13+ years of experience in HR Operations or Onboarding preferred.
• Prior experience in documentation, onboarding, or BGV processes is advantageous.

Responsibilities

• Manage onboarding lifecycle ensuring smooth experience for new employees.
• Handle document management and system approvals with accuracy.
• Coordinate induction sessions and vendor payments.

Skills

Advanced Excel proficiency

Strong verbal and written communication skills

Excellent coordination and follow-up abilities

High attention to detail

Working knowledge of HRMS platforms

Ability to multitask

Education

Bachelor's degree in Human Resources or related field

Tools

Excel

Darwinbox

Job description

The HR Onboarding Executive will be responsible for managing the complete onboarding lifecycle, ensuring a smooth, structured, and positive experience for all new employees. The role includes documentation handling, system approvals, data accuracy, induction coordination, vendor payout processing, and effective communication with circle- and center-level stakeholders.

On Vendor Payroll

Key Responsibilities

1. Documentation & System Management
   • Review, onboarding documents submitted through Darwinbox.
   • Upload and maintain all verified documents in the EDCOS repository.
   • Ensure accuracy, compliance, and timely completion of all documentation processes.
   • Ensure timely closure of Base BGV (Background Verification) for all joiners before their joining date to facilitate smooth onboarding.
2. Tracker & Data Management
   • Maintain and update onboarding trackers, joining status reports, and follow-up sheets.
   • Ensure 100% data accuracy for audits, reporting, and internal dashboards.
   • Use Excel extensively for data management, reporting, and tracker maintenance.
3. Communicate with upcoming joiners on joining formalities, document requirements, and induction schedules.
4. Provide end-to-end support throughout the pre-boarding and onboarding processes.
5. Stakeholder Coordination
   • Collaborate with internal teams such as HRBPs, Talent Acquisition, IT/Admin, and Payroll for onboarding activities.
   • Coordinate with external partners for background verification and documentation support.
   • Manage onboarding processes at both circle level and center level to ensure seamless execution.
6. Induction & Engagement Activities
   • Schedule and coordinate induction sessions, department interactions, and orientation programs.
   • Ensure availability of facilitators, resources, and induction material for new joiners.
   • Ensure and manage attendance of all mandatory induction sessions and track completion status.
7. Vendor & Payout Management
   • Raise PR (Purchase Requests) for vendor payouts related to onboarding or induction activities.
   • Coordinate with finance and procurement for timely processing of vendor payments.

Skills & Competencies

• Advanced Excel proficiency is a must (VLOOKUP, Pivot Tables, formatting, data management).
• Strong communication skills both verbal and written.
• Excellent coordination and follow-up abilities.
• High attention to detail and strong documentation accuracy.
• Working knowledge of HRMS platforms (preferably Darwinbox).
• Ability to multitask and work in a fast-paced environment.

Qualifications

• Bachelors degree in Human Resources or a related field.
• 13 years of experience in HR Operations or Onboarding (preferred).
• Prior experience in documentation, onboarding, or BGV processes will be an advantage.