Office Manager

Smiths Group; Gurugram District; On-site; INR 350,000 - 500,000; Full time

Job summary

Smiths Detection in Gurugram, India, is seeking a proactive Office Administrator to manage daily administrative tasks and support facilities operations. You will handle correspondence, travel arrangements, vendor management, and ensure compliance with safety and admin processes.

The role requires excellent English, strong organizational skills and experience in office management. You will work across time zones with global teams and contribute to efficiency and wellbeing.

Qualifications

• Fluent in spoken and written English.
• Proven office management and administrative experience.
• Excellent time management, multi-tasking and prioritisation skills.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office and office management systems.
• Working knowledge of accounting, data management, human resources and business principles.

Responsibilities

• Manage office correspondence, emails and visitor enquiries; respond independently.
• Organise visitor arrangements including accommodation, transport and security clearance.
• Manage room bookings, facilities requests and report IT faults.
• Process catering, courier, stationery orders and track budget.
• Manage office contracts, renewals, suppliers and invoices/POs.
• Ensure compliance with health, safety, risk assessments, hygiene and fire safety.
• Handle expense claims and VAT, reconcile overspending against policy.
• Coordinate management diaries across time zones; arrange travel & visas.
• Maintain office condition and liaise with site management on space and safety.
• Support environmental initiatives and general admin duties.

Skills

Fluent English

Office management experience

Time management

Prioritisation

Attention to detail

Written and verbal communication

Accounting & HR basics

Tools

MS Office Software

Office management systems

Job description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

Duties and responsibilities:

• Manage office correspondence, emails and visitor enquiries, exercising initiative in responding independently and re-directing where necessary
• Organise visitor arrangements including accommodation, ground transportation, security clearance and ensure necessary processes are followed
• Manage room booking, facilities requests and ensure meeting rooms are well functioning, clean and ready for use; report technical faults to IT
• Process catering requests, courier services and stationery orders, obtaining necessary approvals and tracking budget
• Manage office contracts including renewal, termination and sourcing new suppliers; maintain office budget and process invoices and PO's
• Ensure office compliance with legislation including health and safety checks, risk assessments, hygiene testing, emergency lighting tests, first aiders and fire wardens
• Record and process expense claims and VAT returns, questioning items that exceed policy
• Manage management diaries across different time zones, scheduling and re-scheduling appointments with required spaces and equipment
• Plan and co-ordinate business travel and accommodation nationally and internationally, obtaining relevant documentation and visas whilst adhering to expenses policy
• Maintain office condition, arrange necessary repairs and liaise with site management regarding office space and health and safety
• Co-ordinate environmental impact efforts including waste management and other duties as required

Qualifications

Knowledge and Skills:

• Fluent in spoken and written English
• Proven office management and administrative experience
• Excellent time management, multi-tasking and prioritisation skills
• Strong attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Proficient in MS Office and office management systems
• Working knowledge of accounting, data management, human resources and business principles

Competencies and Abilities:

• Ability to pursue and achieve effective results that drive the business forward
• Sound judgement and ability to make timely, effective decisions
• Ability to engage and work effectively with others, building strong internal and external relationships
• Willingness to identify, support and drive continuous improvement and change

Additional Information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial andlifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.