Materials Manager

The Indian Hotels Company Limited (IHCL); Puri; On-site; INR 900,000 - 1,200,000; Full time

Job summary

The Indian Hotels Company Limited (IHCL) is a leading hospitality group under the Tata umbrella, seeking a strategic Procurement professional to streamline goods and services procurement, ensure legal compliance, and drive EBITDA growth through price and deliverable rationalisation. The role focuses on policy implementation, risk management, and adherence to statutory norms.

With a focus on vendor development, cost control, and process improvements, the candidate will collaborate with internal

Qualifications

• Diploma/degree in Material Management.
• Knowledge of import laws, material handling, market rates, product knowledge.
• Interpersonal & networking skills, people management, analytical skills, financial acumen, planning & decision making, liaison skills, integrity and ethical conduct.

Responsibilities

• Evaluate suppliers based on delivery speed, price and quality.
• Interview vendors and conduct audits at distribution centers and plants.
• Negotiate hotel contracts and agreements with suppliers for product delivery.
• Meet with vendors and internal customers to discuss defective products and corrective actions.
• Monitor market rates on a periodic basis.

Skills

Supplier evaluation

Vendor audits

Contract negotiation

Education

Material Management degree/diploma

Job description

Job Description:

About IHCL

Indian Hotels Company Limited (IHCL) is a part of the Tata Group and is one of South Asias largest and most iconic hospitality companies. With a legacy of over 120 years, we are dedicated to delivering exceptional experiences to our guests through our diverse portfolio of hotels, resorts, and palaces.

Careers at IHCL

At IHCL, we believe our employees are our greatest asset. We are committed to fostering a dynamic work environment that encourages innovation, collaboration, and personal growth. Join us in creating memorable experiences and shaping the future of hospitality. Explore exciting career opportunities with us and be a part of a vibrant team that values passion, excellence, and diversity.

Job Objective

Strategically manages and maintains the process of strategic procurement of goods & services to improve the EBITDA through continous price & delivarable rationalisation. Ensuring all legal & statutory compliances are met to maximise profitability and achieve desired financial results. Ensuring implementation of policies and processes, RCM - Risk Control Management and complying with commercial and statutory norms

Essential Job Tasks

• 1 - Evaluating suppliers on the basis of delivery speed for their products and services, price and quality.
• 2 - Interviewing vendors, vendor audits at the distribution centres and plants to examine the products and services.
• 3 - Negotiating contracts for the hotel and working out on the agreements with suppliers for product delivery.
• 4 - Meeting with vendors and internal customers to discuss unacceptable and defective products and establish corrective action.
• 5 - Monitoring the market rates on periodic basis

Areas of Responsibility

Strategy and Planning

• 1 - Ensures timely deliveries, minimize stock outs and reduces inventory carrying cost.
• 2 - Ensures apt inventory management & control.
• 3 - Ensures that the contract management is done effectively and with efficient tender processes. 4 - Improves material planning & forecasting.
• 5 - Ensures Vendor development, vendor engagement & vendor evaluation. 6 - Optimizes the process, product & people wherever possible.
• 7 - Introduces e-procurement & online auction models in system where ever possible.
• 8 - Plans all Operational & Capital Requirements.

Internal Process

• 1 - Coordinates with all user departments.
• 2 - Follows up with vendors for timely delivery as per the specifications.
• 3 - Ensures contracts are followed as per the laid out process.
• 4 - Ensures all safety related requirements are communicated to vendors.
• 5 - Conducts site visits on regular basis.
• 6 - Follows Materials Manual for all requirements without deviation. 7 - Practices laid out plans for cost saving. 8 - Uses E-procurement tools as decided as per the unit plan.
• 9 - Ensures payments are done on time.

Planning

• 1 - Tackles requests from users in a timely manner.
• 2 - Handles & understands requisitions.
• 3 - Raises purchase orders and receiving reports.
• 4 - Prepares reports and shares with Materials Manager or Asst. Materials manager for further analysis.
• 5 - Finds new vendors for same products who provide better prices and new substitute products on regular basis.

Audit & Statutory Compliance

• 1 - Assists in reviewing audit findings - Safety/Hygiene and TPAM (Taj Positive Assurance Model) and takes corrective measures to ensure full compliance.
• 2 - Assists in preparing the internal audit checklists as per the IHCL Safety Guidelines.
• 3 - Adheres to all departmental legal compliances.

People

• 1 - Participating in regular training & ensuring high morale in department while performance of duties.
• 2 - Maintains a culture of recognition by actively participating in the STARS (Special Thanks and Recognition System) Program.

Safety

• 1 - Assists the department in identifying risks and develop HIRA (Hazard Identification and Risk Assessment).
• 2 - Adheres to roles and responsibilities pertaining to safety as defined by the hotel from time to time as per the PCM (Progressive Consequence Management) SOP and IMBC (Incident Management and Business Continuity).
• 3 - Co-ordinate with internal and statutory auditors by documenting all business, sharing records and participating in assessment

Required Qualifications

• 1 - Diploma / Degree in Material Management
• 2 - Knowledge on Import laws, material handling, market rates, product knowledge, computer skills
• 3 - Interpersonal & Networking Skills, People Management, Analytical Skills, Financial Acumen, Planning & Decision Making, Liaising Skills , Integrity and Ethical Conduct

Work Experience

08 years of experience

Languages Needed in Position

Should be fluent in both English, Hindi and preferably the Regional dialect.

Key Interfaces- External

Suppliers, Prospective Suppliers, Govt. Authorities (Customs/Excise/etc.), Freight Forwarders, CHA

Key Interfaces- Internal

All Departments Heads & No. 2s, MMs across City/Cluster, CMG

Behavioural Competencies

• Process Excellence
• Result Orientation
• Collaborative Engagement
• Change Championship
• Growth Mindset
• Talent Enrichment
• Guest Centricity
• Personal Effectiveness

Equal Opportunities Employment at IHCL

At IHCL, we celebrate diversity and are committed to creating an inclusive environment for all employees. We are proud to be an equal opportunity employer and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, or any other status protected by applicable law. We encourage all qualified individuals to apply and join our team, where every voice is valued and respected.