Manager, Incident & Security Cell

Fleet Management Limited; Gurugram District; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Fleet Management Limited is a leading ship management company with a global footprint. This role focuses on managing the maritime security of vessels under the company's management, ensuring policy compliance and proactive risk management across high-risk routes.

The candidate will coordinate with security service providers, investigate incidents, and contribute to continuous improvement of security procedures and QHSE documentation, while training and guiding on-board teams.

Qualifications

• Bachelor’s degree or Diploma in Marine Engineering, Navigation or equivalent.
• STCW COP certificate (II/2 or III/2) as applicable.
• Experience as Master/Chief Officer or Chief Engineer on vessels.
• Experience in maritime security preparations on vessels (SSO preferred).
• IT literate and capable of data analysis.

Responsibilities

• Promote and implement the Company's Security and Cyber Security Policy on board vessels.
• Monitor daily status of ships in High‑Risk Areas (HRA) and ensure policy compliance.
• Coordinate with PMSC to arrange security guards or escort vessels for ships entering HRA.
• Investigate security incidents/near misses and maintain PARIS records.
• Prepare security bulletins/alerts and disseminate to ships and Fleet.
• Review and approve security risk assessments per RA criteria.
• Carry out shipboard security assessments and internal audits as required.
• Assist in revisions of Security Policy and QHSE manuals as needed.
• Support documentation like MOC processes and contingency planning.

Skills

IT literate

Leadership

Safety awareness

Communication

Education

Bachelor’s degree in Marine Engineering/Navigation

Certificate of Competency II/2 or III/2 (STCW)

Tools

PARIS

Job description

Select how often (in days) to receive an alert:

Our 30-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Managing the Maritime Security of vessels under Company management.

Key Roles and Responsibilities

Maritime Security Management

• Responsible for communication, promotion and implementation of Company's Security and Cyber Security Policy on board vessels.
• Monitor daily status of ships plying in the High‑Risk Areas (HRA) and compliance as per Company policy and BMP guidance.
• Liaise with PMSC (Security Companies) to make arrangement of security guards and/or security escort vessels for ships entering HRA.
• Monitor daily status of security guards and/or security escort vessels arrangement for vessel entering HRA.
• Monitor the ship security alert system, and its testing as per the Flag state / company policy.
• To investigate and report to 3rd parties, as applicable, any security incident / Near miss on vessels, and maintain records on PARIS.
• Review and approve Security risk assessment on PARIS, as per the RA criteria.
• To prepare security bulletins / alerts / circulars and promulgate to Fleet, as and when required.
• To formulate trend analysis of security incidents, internal and external audit observations.
• To carry out annual review of SSP and Ship security assessments, compile analysis and promulgate to vessels, as applicable.
• Follow up with vessels/various departments for implementation of corrective measures identified for security incidents and internal and external audit observations.
• To attend vessels from time to time for purpose of inspection/assessment/audits/investigation, and as deemed appropriate.
• To assist in Office audits / TMSA preparations.
• To carry out shipboard Security assessments / Investigations / Internal audits / QHSE Inspections, as required.
• To assist with revisions of Security Policy, QHSE manuals and / or preparation of new QHSE manuals, as required.
• To assist in the Management of Change (MOC) process and upkeep of the documentation, as required.
• To carry out shipboard and shore‑based training in matters as deemed appropriate from time to time.
• To assist in handling contingencies, as per the responsibility laid under the Contingency Planning Manual.
• To carry out any other tasks that may be assigned from time to time, in order to support the Security Cell and Quality department.

Regulatory/Legislative Statutory Compliance

• 100% compliance with International Maritime Organisation (IMO), Flag State and Port State rules and regulations
• Work closely with Technical staff, purchasing and finance controllers to ensure budget is within the agreed variables/targets *(current target 3% variance).
• Optimize the voyage to reduce cost for security arrangements.*subject to change based on company policy

Quality & Continuous Improvement

• Demonstrates a complete understanding of the Safety & Security policies & procedures and ensures that the on‑shore and off‑shore employees operate at the same level of understanding and awareness.
• Scan the environment and recommend improvement in processes to enhance productivity and efficiency in the system.
• Drive implementation of approved ‘Continuous Improvement’ projects in collaboration with the Quality team

Health, Safety and Environment Compliance

• Responsible for creating and sustaining a positive safety culture on‑board all vessels and in office.
• Responds to emergencies within the agreed time limit, as per contingency planning manual.
• Ensures a safe & compliant working environment is provided by demonstrating a complete and accurate understanding of the health & safety policies and practices of the organisation.
• Responsible for corrective action being implemented to remedy safety hazards or risks and restore a safe working environment on board vessels.
• Escalate to Manager in the event of the hazards/risks exceeding authority limits provided in the role.
• Owns and responsible for delivery of safety messages/training of company employees during site or vessel visits.

People and Leadership Management

• Articulates clear and specific goals for employees ashore and on board vessels under management.
• Lead, coach, engage, motivate, mentor employees to develop their strengths and build their capabilities as per their defined roles and personal goals
• Responsible for continuous performance discussions with direct reports to drive learning and self‑improvement
• Manage and maintain the talent pool by engaging top performers and taking definitive action on bottom performers

Job Experience, Functional Knowledge and Qualifications

Essential:

• Bachelor’s degree/Diploma or equivalent in Marine Engineering/ Navigation/Internationally recognized shipping degree/qualification
• Hold Certificate of Competency II/2 (for Master or Chief Officer) or Certificate of Competency III/2 (for Chief Engineer/Second Engineer), under STCW Code
• Experience as Master or Chief Officer or Chief Engineer/Second Engineer of a vessel.
• Participated in Maritime security preparations on vessel, preferably as ship security officer (SSO).
• Knowledge of Flag state, Classifications Society procedures/regulations, concerning Maritime security.
• Writing and preparing safety alerts/bulletins/reports/data analysis.
• IT literate and computer savvy.
• Business Administration qualification will be an added advantage

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.