Manager - Export & Import Operations

Propel Industries; Coimbatore District; On-site; INR 6,00,000 - 8,00,000; Full time

Job summary

A leading firm in export operations is seeking a candidate for managing both export and import operations. Responsibilities include managing documentation, liaising with freight forwarders, guaranteeing compliance with customs regulations, and facilitating the flow of shipments. Ideal candidates should have strong negotiation skills, a solid understanding of international trade practices, and proficiency in ERP systems. Competitive compensation and growth opportunities available.

Qualifications

• Strong knowledge of export-import documentation, INCOTERMS, and international trade practices.
• Sound understanding of customs clearance procedures, DGFT policies, and EXIM regulatory compliance.
• Proven ability in negotiation, coordination, and vendor management with various stakeholders.

Responsibilities

• Manage with production, sales, and logistics teams to ensure timely dispatch of export shipments.
• Prepare and manage all export documentation including invoices and certificates.
• Liaise with freight forwarders for shipping schedules and negotiate freight rates.
• Monitor and track shipments; update customers on delivery status.
• Ensure compliance with DGFT, Customs, and international trade regulations.

Skills

Knowledge of export-import documentation

Negotiation skills

Vendor management

Proficiency in MS Excel

Analytical ability

Tools

ERP systems

Job description

Role & responsibilities

Export Operations

• Manage with production, sales, and logistics teams to ensure timely dispatch of export shipments.
• Prepare, verify, and manage all export documentation invoices, packing lists, shipping bills, bills of lading, certificates of origin, etc.
• Liaise with freight forwarders, shipping lines, and transporters to finalize shipping schedules and negotiate freight rates.
• Monitor and track shipments; update customers on dispatch and delivery status.
• Handle Letter of Credit (LC) documentation and coordinate with banks for timely submission and negotiation.
• Ensure full compliance with DGFT, Customs, and international trade regulations.
• Manage export incentive claims (e.g., RoDTEP, RoSCTL, EPCG) and maintain records for audit and verification.
• Evaluate freight quotes, optimize logistics costs, and maintain freight benchmarking data.
• Prepare and submit periodic MIS reports on shipments, freight costs, and delivery performance.

Import Operations

• Manage overseas suppliers, CHA, and freight forwarders for timely inbound shipments.
• Verify import documentation invoices, packing lists, bills of entry, bills of lading, COO, insurance certificates, etc.
• Oversee customs clearance and coordinate delivery to the plant or warehouse.
• Track import duties/taxes and coordinate with Finance for duty payments.
• Resolve shipment, clearance, or logistics-related issues proactively.
• Ensure adherence to DGFT, Customs, and other regulatory requirements.
• Maintain import documentation and compliance records for audits.
• Evaluate and benchmark freight rates; support vendor performance review and logistics cost optimization.
• Collaborate with Purchase, Production, Accounts, and Sales teams for smooth import flow.

Generate and present MIS reports on import status, freight expenses, and vendor performance.

Preferred candidate profile

• Strong knowledge of export-import documentation, INCOTERMS, and international trade practices.
• Sound understanding of customs clearance procedures, DGFT policies, and EXIM regulatory compliance.
• Proven ability in negotiation, coordination, and vendor management with CHA, shipping lines, and freight forwarders.
• Proficiency in MS Excel, ERP systems, and professional communication tools.

High level of accuracy, analytical ability, and commitment to meeting deadlines.