Librarian

The Gateway School of Mumbai; Kurla; On-site; INR 180,000 - 300,000; Full time

Job summary

The Gateway School of Mumbai is seeking a diligent Library Assistant to manage resources, assist students and teachers, and maintain KOHA-based catalogues. The role supports curriculum integration, research guidance, and digital resource access, while promoting reading programs and literacy initiatives.

The ideal candidate will have 1–2 years’ library experience, a love for books, and comfort with library software; familiarity with KOHA is a plus.

Qualifications

• Good language skills and a genuine love for books and reading.
• Minimum 1–2 years of experience in library management; school experience preferred but not mandatory.
• Familiarity with KOHA is an advantage.

Responsibilities

• Organize and maintain library resources including books, periodicals, journals, e-books, and digital media.
• Ensure proper cataloguing, classification, and storage of all materials.
• Maintain accurate records of library circulation, acquisitions, and usage statistics.
• Manage lending and return of resources according to library policies.
• Maintain a clean, welcoming, quiet and safe library environment.
• Assist teachers and students in identifying appropriate resources for curriculum and projects.
• Collaborate with teachers to integrate library resources into lesson plans.
• Support research activities, including guiding students on referencing, citation, and information literacy.
• Conduct library orientation sessions for students and staff.
• Maintain library management software (KOHA) and digital catalogues.
• Facilitate access to online databases, e-books, and other digital resources.
• Support teachers and students in using digital resources effectively.
• Organize and conduct reading programs, book clubs, and storytelling sessions.
• Encourage students to develop good reading habits and critical thinking skills.
• Celebrate literary events, National Library Week, and other educational initiatives.
• Coordinate with vendors for the purchase of books, journals, and library equipment.
• Review and recommend new acquisitions based on curriculum requirements and student needs.
• Monitor budget allocation for library resources and prepare reports as required.
• Stay updated on best practices in school librarianship, educational technology, and curriculum trends.
• Attend relevant workshops, seminars, and professional development programs.
• Prepare monthly/quarterly reports on library usage, acquisitions, and activities.

Skills

Book management

Customer service

Information literacy

Communication skills

Tools

KOHA library system

Job description

Reports to, and receives assistance, from: Head Librarian

Essential Responsibilities Include

Library Management & Operations:

• Organize and maintain library resources including books, periodicals, journals, e-books, and digital media.
• Ensure proper cataloguing, classification, and storage of all materials.
• Maintain accurate records of library circulation, acquisitions, and usage statistics.
• Manage lending and return of resources according to library policies.
• Maintain a clean, welcoming, quiet and safe library environment.

Academic Support

• Assist teachers and students in identifying appropriate resources for curriculum and projects.
• Collaborate with teachers to integrate library resources into lesson plans.
• Support research activities, including guiding students on referencing, citation, and information literacy.
• Conduct library orientation sessions for students and staff.

Digital & Technology Management

• Maintain library management software (e.g., KOHA) and digital catalogues.
• Facilitate access to online databases, e-books, and other digital resources.
• Support teachers and students in using digital resources effectively.

Promotion Of Reading & Literacy

• Organize and conduct reading programs, book clubs, and storytelling sessions.
• Encourage students to develop good reading habits and critical thinking skills.
• Celebrate literary events, National Library Week, and other educational initiatives.

Procurement & Vendor Management

• Coordinate with vendors for the purchase of books, journals, and library equipment.
• Review and recommend new acquisitions based on curriculum requirements and student needs.
• Monitor budget allocation for library resources and prepare reports as required.

Professional Development & Reporting

• Stay updated on best practices in school librarianship, educational technology, and curriculum trends.
• Attend relevant workshops, seminars, and professional development programs.
• Prepare monthly/quarterly reports on library usage, acquisitions, and activities.

Qualifications & Experience:

• Good language skills and a genuine love for books and reading
• Minimum 1–2 years of experience in library management; experience in a school environment is preferred but not mandatory.
• Familiarity with library management software (e.g., KOHA) is an advantage.

Library Assistant