India - DA Executive

Inchcape Shipping Services; Mumbai; On-site; INR 300,000 - 460,000; Full time

Job summary

Inchcape Shipping Services in Mumbai (Airoli) is seeking a Disbursement Accounts (DA) Executive. You will ensure accurate processing of DAs from various Inchcape offices and third-party agents for crew logistics, with attention to tariffs, documents, and SOP alignment.

The role requires 1–2 years of shipping experience, proficiency in Microsoft Office, and strong communication skills. You will collaborate with local offices and internal teams to resolve discrepancies and support invoicing and

Qualifications

• Minimum 1–2 years of experience in shipping.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Good communication and proactive mindset are essential.

Responsibilities

• Process Disbursement Accounts (DAs) accurately and timely from Inchcape offices and third-party agents.
• Verify DAs against client tariffs and service requests; raise queries for discrepancies.
• Complete DA processing in the optic per SOP at all stages; vouch final DAs with USD amounts.
• Create final DAs per client requirements and SOPs; report invoices weekly.
• Handle client inquiries and disputes with professionalism.

Skills

Communication skills

Initiative

Motivational skills

Honesty

Proactivity

Teamwork

Tools

Microsoft Office

Job description

Who are Inchcape?

At Inchcape, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container and bulk commodity sectors as well as naval, government and intergovernmental organizations. We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Location : Mumbai - Airoli

Duties and Responsibilities

The Disbursement Accounts (DA) Executive is responsible for the accurate and timely processing of DAs received from various Inchcape offices as well as third-party agents for crew logistic business

• Checking of DAs received from various offices against agreed tariffs of the client.
• Ensure all DAs are in line with service requests from the client and checking of supporting documents.
• In case of any discrepancy with rates or supporting documents; query the same with a local office.
• Complete the DA processing in the optic as per the set process at all stages of DA.
• Vouching of the Final DA i.e., Putting USD amount and arranging vouchers as per the summary sheet.
• Create Final DA as per the client's requirements and SOPs.
• Reporting of invoices on a weekly basis
• Handling client inquiries/disputes

Inchcape Systems

• Full utilization of Inchcape systems as per ISS Standard Operating Procedures.
• Ensure all jobs are processed accurately and updated at all stages of DA processing in optic

Teamwork

• To proactively collaborate with and support colleagues by adopting the spirit of teamwork.
• To inform colleagues promptly of any emails, tasks, or issues that require immediate attention to enable them to meet the expectations of internal and external customers.
• To work with all colleagues in a friendly, business-focused, proactive, and cooperative manner.

Knowledge

• Proficient with Microsoft Office (Word, Excel, PowerPoint)
• Must have basic knowledge of shipping.
• Understanding of basic shipping terminologies and disbursement Accounts

Skills

• Good communication skills: Verbal & Written.
• Initiative
• Good motivational skills
• Honest, transparent, and trustworthy
• Proactive, dynamic and innovative
• Teamwork

Experience

• Require a minimum of 1 year to 2 years of experience in Shipping

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realize the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

A diverse range of benefits, depending on your geographical location. Globally, as a minimum, you will receive:

• A retirement savings plan
• Life assurance
• Holiday
• Competitive salary
• Employee Assistance Programme
• Career development and progression opportunities
• Values Award celebration events

Plus, much more!

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

Inchcape is an Equal Employment Opportunity Employer and equality, diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.