IIITB Admin Associate Recruitment 2026 – Apply Online

IIITB; Bengaluru; On-site; INR 300,000 - 550,000; Full time

Job summary

IIITB’s Continuing Professional Education (CPE) team seeks an Admin Associate to provide administrative and operational support. You will coordinate with internal and external stakeholders, manage records, support academic processes, handle finance-related tasks, and assist in major programme events and activities.

The role requires a graduate degree, proficiency in MS Office, strong communication and coordination skills, and flexibility for weekend work if needed.

Qualifications

• Graduate degree in any discipline is required.
• Good working skills in MS Excel, MS Word and MS PowerPoint.
• Good written and verbal communication skills.
• Good coordination skills with multiple stakeholders.
• Basic understanding of finance expense processing, invoices, honorarium, and related workflows.
• Record management of student and programme.

Responsibilities

• Respond to learner, faculty, internal, and external emails and queries daily.
• Analyse learner grades and update final grades in gradesheets.
• Maintain up-to-date student/learner records and documentation.
• Prepare expense forms and coordinate with Finance for submission.
• Process faculty honorarium monthly with proper approvals.
• Plan and coordinate Graduation Ceremonies, Immersion Programmes, Basecamps, and other activities.
• Coordinate with vendors and partners for programme-related tasks.
• Provide admin support for programmes, including schedules and reports.
• Assist with finance-related administrative activities and documentation.
• Prepare reports, trackers, and presentations as required.
• Ensure timely follow-up and closure of tasks with stakeholders.
• Maintain confidentiality of learner, faculty, academic, and financial data.
• Be ready to take up other admin responsibilities as assigned.
• Be flexible to work weekends if required.
• Plan and conduct events end to end.

Skills

Communication skills

Coordination skills

Finance basics

Record management

Education

Graduate degree in any discipline

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Graduates in any discipline can apply for the post of Admin Associate in the Continuing Professional Education (CPE) team of IIITB. The role gives administrative and operational support to the CPE team, and joining is immediate. Candidates apply by filling in an online form along with their resume, latest by 15 November 2026.

IIITB Recruitment 2026 at a Glance

Particulars

Details

Organisation IIITB

Department Continuing Professional Education (CPE)

Post Name Admin Associate

Essential Qualification Graduate degree in any discipline

Joining Immediate

Application Mode Online (form with resume)

Last Date to Apply 15 November 2026

The official notification does not specify the number of vacancies, the pay, the age limit, the application fee or the selection process.

About IIITB

IIITB's Continuing Professional Education (CPE) team runs academic programmes for learners. According to the notice, its work includes maintaining learner records and gradesheets, processing faculty honorarium, and organising Graduation Ceremonies, Immersion Programmes, Basecamps and other programme activities with internal teams, faculty, vendors and external partners.

Who Can Apply

The notice lists the following under Educational Qualification for the Admin Associate post:

• Graduate degree in any discipline.
• Good working skills in MS Excel, MS Word, MS PowerPoint.
• Good written and verbal communication skills.
• Good coordination skills with multiple stakeholders.
• Basic understanding of finance expense processing, invoices, honorarium, supporting documents and finance-related workflows.
• Record management of student and programme.

Experience and Skills

• Prior 5 years experience in administration, academic administration, programme coordination, or a similar role will be an advantage.
• Candidates with experience in an educational institution, training organisation, or programme management environment will be preferred.

The experience is listed as an advantage and a preference, not as an essential requirement. The age limit is not specified in the notice. Candidates should check the official notification for the full eligibility for this post.

IIITB Recruitment 2026 Job Description

According to the job brief, the Admin Associate will provide administrative and operational support to the CPE team. The role involves coordinating with internal and external stakeholders, maintaining student and academic records, supporting academic processes, handling finance-related administrative activities, and assisting in key programme events and activities. The duties listed in the notice are:

• Respond to learner, faculty, internal, and external stakeholder emails and queries on a day-to-day basis.
• Analyse learner grades and prepare, verify, and update final grades in the respective gradesheets.
• Maintain accurate and up-to-date student/learner records and ensure proper documentation and record keeping.
• Prepare expense forms, compile supporting documents, and coordinate with the Finance team for timely submission and processing.
• Process faculty/professor honorarium on a monthly basis, ensuring the required documentation and approvals are in place.
• Coordinate with internal and external teams for the planning and execution of Graduation Ceremonies, Immersion Programmes, Basecamps, and other programme-related activities.
• Coordinate with faculty, programme teams, vendors, and external partners to ensure smooth execution of assigned activities.
• Provide administrative support for academic programmes, including maintaining schedules, records, reports, and other programme documentation.
• Assist with finance-related administrative activities and demonstrate an understanding of basic financial processes, documentation, and approvals.
• Prepare and maintain reports, trackers, presentations, and other administrative documents as required.
• Ensure timely follow-up on pending tasks and coordinate with relevant stakeholders for closure.
• Maintain confidentiality and accuracy while handling learner, faculty, academic, and financial information.
• Take up other administrative and programme-related responsibilities as assigned by the reporting manager.
• Be flexible to work on weekends if required.
• Plan and conduct events end to end.

The notice names one document to send with the form: the resume.

IIITB Admin Associate Recruitment 2026 - FAQs

Q1. What is the last date to apply for the IIITB Admin Associate post?

The last date for receipt of applications is 15 November 2026.

Q2. What qualification is required for the IIITB Admin Associate post?

A graduate degree in any discipline is required. The notice also asks for good skills in MS Excel, MS Word and MS PowerPoint, good communication and coordination skills, a basic understanding of finance expense processing, and record management of student and programme.

Q3. How do I apply for IIITB Recruitment 2026?

Fill in the online form given in the notice and attach your resume by 15 November 2026. For problems with the form, contact HR at [e-mail].

Q4. Is experience compulsory for the IIITB Admin Associate post?

The notice says prior 5 years experience in administration, academic administration, programme coordination, or a similar role will be an advantage. Experience in an educational institution, training organisation, or programme management environment will be preferred.

Q5. In which department is the Admin Associate post at IIITB?

The post is in the Continuing Professional Education (CPE) team. The Admin Associate gives administrative and operational support to that team.

Q6. When will the selected candidate join?

The notice states that joining is immediate.

Q7. Does the IIITB Admin Associate job need weekend work?

The duties include being flexible to work on weekends if required.

Q8. What document must be submitted with the IIITB application form?

The notice asks candidates to submit their resume along with the online form.