Head - Administration India Campus

Aggreko; Pune District; On-site; INR 2,500,000 - 5,000,000; Full time

Job summary

Aggreko in Pune is seeking a Head of Administration to establish and oversee the complete admin framework for a 700+ workforce on the India campus. The role covers policy creation, vendor management, and day-to-day operations during plant setup and ongoing facility support.

Ideal candidates bring 14+ years in large-scale facilities, strong leadership, and expertise in HR alignment, compliance, and efficient resource management to enable smooth operations for visitors and staff.

Qualifications

• Extensive facilities and administrative leadership experience.
• Experience establishing admin operations for a new facility.
• Strong vendor management, contract negotiation and budgeting.
• Knowledge of Indian labour laws and compliance in manufacturing.
• Proactive leadership with strong communication and problem solving.

Responsibilities

• Lead the administrative setup of the new campus and plant with policies and service standards.
• Manage vendor relationships for administrative services and facility operations.
• Oversee attendance/leave systems for contract staff and onboarding for operators.
• Ensure administrative processes align with HR policies and local labor law.
• Coordinate global travel and event logistics for visitors and meetings.
• Supervise security, catering and shared spaces within the facility.

Skills

Facilities leadership

Administrative leadership

Vendor management

Labour law knowledge

Project setup

Job description

Job Description:

Bring your energy to Aggreko as Head - Administration (India Campus). This will be a pivotal role responsible for establishing and overseeing the entire administrative framework to support a workforce of approximately 700+ employees, including contract workers. This is a unique opportunity to shape the administrative operations from the ground up, ensuring seamless day-to-day functioning, efficient resource management, and a supportive environment for our team and visitors. This role will be instrumental in the initial plant setup and then transition to managing all facets of administrative support for the facility.

Power without pause. Heating, cooling and oil-free air without end. We keep our customers' worlds on. From world-class events that last a few weeks to mining operations and remote communities who rely on us for decades.

What you'll do:

• New Facility Setup & Administrative Policy:Lead the administrative establishment of the new campus and manufacturing plant, including developing and implementing comprehensive administrative policies, procedures, and service standards.

• Vendor & Facility Management:Manage vendor relationships for administrative services and general facility operations during both the setup and ongoing phases.

• Workforce & Employee Administration:Develop and manage attendance/leave systems for contract employees, oversee general staff administrative needs (onboarding, record-keeping, ID cards) for operators and non-full-time employees, and serve as the primary contact for administrative queries.

• HR Coordination & Compliance:Ensure all administrative processes align with HR policies and local labor law compliance.

• Global Travel & Event Logistics:Manage end-to-end travel arrangements for international visitors and provide logistical support for internal and external facility events and meetings.

• Resource, Catering & Security Management:Implement and enforce policies for efficient material usage, oversee the management and maintenance of common areas, supervise cafeteria/canteen services, and administer facility security.

You are:

• Extensive Facilities & Administrative Leadership:A minimum of 14+ years of progressive experience, with a significant portion in large-scale manufacturing or industrial environments, and a proven ability to manage administrative functions for 500+ employees.

• New Facility Establishment Expertise:Demonstrated experience in setting up administrative operations for a new facility or plant.

• Strong Administrative Management Acumen:A strong track record in vendor management, contract negotiation, budget control, and proficiency in developing and implementing administrative policies and procedures.

• Indian Labour Law & Compliance Knowledge:A strong understanding of Indian labour laws and administrative compliance requirements relevant to a manufacturing setup.

• Exceptional Leadership & Proactive Attributes:Excellent communication, interpersonal, and leadership skills, combined with a proactive, hands-on, and problem-solving approach to manage multiple priorities effectively under pressure.

What you'll get:

• A full-time role based in Pune.

• Competitive Compensation & Benefits

• Dynamic & Supportive Work Environment: Thrive in an innovative and forward-thinking culture that values your expertise and will foster professional growth.

• Accelerate your career with dedicated pathways for advancement, access to specialised training programs and ample opportunities for skill enhancement.

Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people's unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that's how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.