Government Tender Executive

RAPSYS TECHNOLOGIES PTE LTD; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD in Noida is seeking a Government Tender Executive to manage the complete tendering lifecycle for Government and Public Sector opportunities. The role emphasizes identifying opportunities, evaluating eligibility, compiling bid documents, coordinating with internal teams, and ensuring timely submissions on GeM and state portals.

The ideal candidate has 2–5 years in tender management, strong knowledge of e-procurement portals, and excellent documentation and stakeholder

Qualifications

• Education: Graduate / Postgraduate / MBA in Business Administration, Commerce, Marketing, or a relevant discipline.
• Experience: 2–5 years of Government Tender Management experience with GeM and e-Procurement portals.
• Technical Knowledge: Government tendering guidelines, e-procurement workflows, eligibility criteria, and commercial terms.

Responsibilities

• Tender Identification & Opportunity Management: identify opportunities, monitor GeM, CPPP, and state portals, review NIT/RFP/RFQ, track tenders and performance.
• Bid Preparation & Submission: assemble technical and commercial bids, verify certifications, coordinate with Sales/Technical/Finance, manage EMD/PBG, ensure timely submissions.
• GeM & E-Procurement Portal Management: manage lifecycle on GeM/CPPP/State portals, upload bids, track amendments, monitor openings and evaluations.
• Tender Compliance & Documentation: audit specifications and terms, maintain registrations and certifications, archive submissions.
• Reporting & MIS: maintain daily/weekly tender reports, perform post-bid analysis, update senior management on pipeline and opportunities.

Skills

Detail-oriented

Analytical

Multi-tasking

Deadline management

Communication

Education

Graduate / Postgraduate / MBA in Business Administration, Commerce, Marketing, or a relevant discipline

Tools

GeM

CPPP

State Portals

MS Office

Job description

We're Hiring: Government Tender Executive!

We are seeking a detail-oriented and proactive Government Tender Executive to manage the complete tendering lifecycle for Government and Public Sector opportunities. The primary focus of this role is to identify relevant opportunities, evaluate eligibility criteria, compile bid documentation, coordinate with internal teams, ensure regulatory and procedural compliance, and submit winning bids on GeM and state portals within strict timelines.

Location

Noida, India

Work Mode

Work from Office

Role

Government Tender Executive

Key Responsibilities

1. Tender Identification & Opportunity Management

• Search, identify, and evaluate relevant Government tender opportunities across product lines.

• Continuously monitor Government portals, including GeM (Government e-Marketplace), CPPP (Central Public Procurement Portal), and various State e-Procurement platforms.

• Review Notice Inviting Tenders (NIT), Request for Proposals (RFP), Request for Quotations (RFQ), and tender documents to assess technical specifications, eligibility, and commercial feasibility.

• Identify bid opportunities aligned with Amicikart’s technical capabilities and business objectives.

• Maintain a comprehensive database and tracker for upcoming, active, submitted, and closed tenders.

• Track performance targets, bid submissions, win ratios, and business revenue generated from successful tenders.

2. Bid Preparation & Submission

• Prepare complete technical and commercial bid packages in strict compliance with tender guidelines.

• Compile and verify required certifications, product declarations, OEM authorizations, and statutory documents.

• Coordinate across Sales, Technical, Operations, Finance, and Management teams to gather necessary details and secure executive approvals.

• Manage Earnest Money Deposits (EMD), tender fees, bid security, and Performance Bank Guarantees (PBG) in coordination with Finance.

• Ensure accurate, timely online portal submission of all documents prior to specified deadlines.

3. GeM & E-Procurement Portal Management

• Manage end-to-end tender lifecycle operations on GeM, CPPP, and State Government portals.

• Execute online bid uploads, track corrigendums, post clarifications, and handle official amendments.

• Track bid opening schedules, technical evaluations, financial openings, and publication of final tender results.

• Monitor portal alerts continuously to ensure no updates, extensions, or deadlines are missed.

4. Tender Compliance & Documentation

• Audit technical specifications, financial terms, and pre-qualification criteria thoroughly.

• Maintain updated company registration documents, statutory compliances, tax filings, and quality certifications.

• Archive all submitted bid documents, client communications, and portal submission receipts.

5. Reporting & MIS

• Maintain daily and weekly MIS reports tracking tender progress.

• Perform post-bid win/loss analyses and tender conversion rate evaluations.

• Provide updates to senior management regarding the current tender pipeline, potential business value, and strategic market opportunities.

Required Skills & Qualifications

• Education: Graduate / Postgraduate / MBA in Business Administration, Commerce, Marketing, or a relevant discipline.

• Experience: 2–5 years of experience in Government Tender Management, with hands-on proficiency in GeM and e-Procurement portals.

• Technical Knowledge: Deep understanding of Government tendering guidelines, e-procurement workflows, eligibility criteria, and commercial terms.

• Software Skills: Hands‑on experience with GeM, CPPP, State Portals, and proficiency in MS Office (Excel, Word, PowerPoint).

• Core Competencies: Detail-oriented, strong analytical skills, multi-tasking capability, and deadline management.

• Communication: Excellent written and verbal communication skills for stakeholder coordination.