Front Office Executive

Jones Lang LaSalle Incorporated; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Facilities Manager to oversee day-to-day property operations on-site in Pune, India. You will work with the facilities manager and assistant facilities manager to ensure all administrative, security and facility services are covered and continuously improved.

The role requires 3–5 years in facilities management, strong knowledge of property operations, and solid leadership and reporting skills. On-site position with a focus on safety and budget oversight.

Qualifications

• Degree in business or hotel/building management.
• 3–5 years’ experience in facilities management.
• Strong knowledge of property operations.
• Good communications and reporting skills.
• Ability to lead and manage a team.
• Working knowledge of occupational safety.

Responsibilities

• Oversee day-to-day property operations and administrative functions.
• Manage facilities services and security issues.
• Monitor supplies, budgets and petty cash.
• Manage vendor contracts and invoices.
• Ensure risk mitigation and business continuity planning.
• Drive continuous improvement and hit KPIs.

Skills

Property operations

Facilities management

Team leadership

Budget management

Vendor management

Occupational safety

Reporting skills

Education

Business or hotel management degree

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

• Prioritizing the facilities’ needs
• Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you’ll strive for continuous improvement in the process.
• You’ll also keep an eye out on the property’s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well‑oiled machine. Likewise, you’ll manage supply and service contracts as approved by clients.
• In addition, you’ll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans.
• You’ll also be on top of health and safety issues that may arise, and actively participate in reviewing them.
• Also part of your mandate is to monitor the property’s budget. As the person in charge, you’ll make sure that there’s enough petty cash to support operations.
• You’ll also see to it that vendor invoice processes comply with standards.
• Going above and beyond expectations; client satisfaction is second nature to the person in charge.
• In this role, you’ll take on difficult issues and seek out opportunities to improve operations.
• You’ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.
• In addition, you’ll carry out routine service audits to ensure that the team maintains its overall performance.
• You’ll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Location: On-site –Pune, MH

Scheduled Weekly Hours: 48

To apply you need to have:

• Strong knowledge of property operations
• Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years’ experience in facilities management.
• You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client‑centric operations.
• Solid background in team management
• Are you an adept leader with a proven track record in managing a team?
• Are you capable of effectively rolling out improvement plans?
• Do you possess superior communications and reporting skills?

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.