Finance Project Coordinator

PrimeVigilance; Dadri; On-site; INR 550,000 - 850,000; Full time

Job summary

PrimeVigilance is seeking a Project Operations Coordinator to support pharmacovigilance technology projects. You will coordinate project setup, onboarding, documentation, and resource utilization while collaborating with PMs, Operations, Finance and Delivery teams.

The role requires 3+ years in project coordination within IT/life sciences and familiarity with Harvest or MS Project. Experience with PV systems is a plus, and the position involves client-facing responsibilities.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Finance, or related discipline; MBA in Finance preferred.
• 3+ years of experience in project coordination, PMO, project administration, or project support within IT consulting, life sciences, healthcare, or pharma.
• Familiarity with Harvest, Microsoft Project, or similar PM tools.
• Proficiency in Microsoft Excel with strong data handling skills.
• Experience in client-facing consulting or professional services environments is preferred.
• Familiarity with PV systems such as Oracle Argus Safety, ARISg, or Veeva Vault Safety is preferred.

Responsibilities

• Support contract authoring and project documentation throughout the project lifecycle.
• Coordinate project setup activities in project management and time-tracking systems (e.g., Harvest).
• Coordinate client onboarding at project initiation and offboarding at completion.
• Track work orders and contract end dates; notify PMs of renewals or changes.
• Monitor weekly timesheet submissions; ensure accurate recording of hours and utilization.
• Follow up with PMs to validate resource utilization and resolve discrepancies.
• Maintain project documentation, trackers, and status reports.
• Coordinate with Operations, Finance, HR, and Delivery teams for execution.
• Provide backup support across client implementations and managed services.
• Ensure compliance with governance, standards, and processes.

Skills

Project coordination

PMO

Stakeholder communication

Excel

Education

Bachelor's degree in Commerce/Business

MBA in Finance (preferred)

Tools

Harvest

Microsoft Project

Veeva Vault Safety

Oracle Argus Safety

Job description

Job Description:

Company Description

Safety science and technology move forward here. So willyou.

Prudentia, a PrimeVigilance company, is where safety science meets technology. We advise pharmaceutical companies on the processes and systems behind clinical and post-marketing safety, from selecting and implementing safety databases to managed services, datamigrationand turnkey tools that close the gaps in leading safety platforms.

It is specialist, high-trust work, and it depends on people who love solving hard problems. We are a team of curious minds, problem-solvers and experts brought together by a shared commitment to patient safety and to doing meaningful work well. Our culture values kindness, flexibility, growth and belonging, andwe backone another to keep learning.

If you want a role with purpose, room togrowand the chance to make a real difference, we would love to hear from you.

Job Description

The Project Operations Coordinator provides operational and administrative support for Pharmacovigilance (PV) technology consulting, system implementation, and managed services projects. This role is responsible for coordinating project setup, supporting contract administration, facilitating client onboarding and offboarding, monitoring project documentation and resource utilization, and ensuring project activities are executed in accordance with organizational standards. The Project Coordinator works closely with Project Managers, Operations, Finance, Delivery, and clients to support the successful execution of multiple concurrent projects.

Role and Responsibilities

• Support contract authoring and project documentation throughout the project lifecycle.
• Coordinate project setup activities, including creating projects in project management and time-tracking systems (e.g., Harvest) and ensuring project information is complete and accurate.
• Coordinate client onboarding activities at project initiation and client offboarding upon project completion.
• Track work order and contract end dates and notify Project Managers and leadership of upcoming renewals, extensions, or change orders.
• Monitor weekly timesheet submissions to ensure accurate recording of billable and non-billable hours and compliance with project utilization plans.
• Follow up with Project Managers to validate resource utilization and resolve timesheet or allocation discrepancies.
• Maintain project documentation, project trackers, status reports, and operational records.
• Coordinate with Operations, Finance, Human Resources, and Delivery teams to support project execution and operational activities.
• Support resource scheduling and project administrative activities as assigned.
• Serve as a backup Project Coordinator across client implementation, managed services, or consulting projects as required.
• Ensure compliance with organizational project governance, documentation standards, and operational processes.

Qualifications

Bachelor's degree in Commerce, Business Administration, Finance, or a related discipline; MBA in Finance is preferred.

• 3+ years of experience in project coordination, PMO, project administration, or project support within an IT consulting, life sciences, healthcare, or pharmaceutical organization.
• Experience supporting software implementation, consulting, or managed services projects is preferred.
• Familiarity with project management and time-tracking tools such as Harvest, Microsoft Project, or similar platforms.
• Proficiency in Microsoft Office Suite, with strong Microsoft Excel skills.
• Experience working in a client-facing consulting or professional services environment is preferred.
• Familiarity with Pharmacovigilance systems such as Oracle Argus Safety, ARISg, Veeva Vault Safety, or similar platforms is preferred
• Understanding of project lifecycle management and PMO best practices is preferred
• Excellent communication and interpersonal skills
• Excellent organizational and coordination skills with the ability to manage multiple projects simultaneously.
• Strong Microsoft Excel skills.
• High attention to detail with the ability to manage project documentation and operational records accurately
• Strong written and verbal English communication skills.

Additional Information

When you joinErgomedGroup, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world.You’lljoin a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting.

We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here.

• Quality:we hold ourselves to the standard patients deserve.
• Integrity and trust:we do the right thing, especially when it is hard.
• Drive and passion:we care about theoutcome, becausesomeone is waitingonit.
• Agility and responsiveness:we movequickly, becausepatients cannot wait.
• Belonging:everyone is welcome, and every voice counts.
• Collaborative partnerships:we go further by going together.

We look forward to welcoming your application.