Finance Associate

Civica; Vadodara; On-site; INR 420,000 - 620,000; Full time

Benefits offered by this job

Days of Difference leave

Flexible work options

Hybrid or remote working

Job summary

Civica APAC is seeking a Finance Associate to join our procurement and finance operations across the APAC region. You will manage purchase requisitions, ensure compliance, and support stakeholders, delivering accurate financial controls.

You will reconcile intercompany records, assist month‑end close, and contribute to budgeting and reporting. This role offers international exposure, growth, and a collaborative, inclusive environment with hybrid/remote options.

Qualifications

• :Strong understanding of procurement policies, GST compliance, and financial controls related to PRs and POs.

Responsibilities

• Review and process purchase requisitions and intercompany records, ensuring accuracy and compliance.
• Support month-end close activities and budgeting/reporting insights.
• Drive procurement process improvements for efficiency and accuracy.
• Coordinate with internal stakeholders and vendors to resolve issues and ensure timely PR→PO conversion.

Skills

Procurement policies/Compliance

GST knowledge

PR/PO management

Vendor communication

Intercompany coordination

Tools

ERP systems

Advanced Excel

Job description

We're?Civica and we make software that helps deliver critical services for citizens all around the world. From local to state government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens. Our aspiration is to be a?GovTech?champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success,?we're?at a pivotal point on our journey to realise that aspiration.

Why you will love this opportunity as Finance Associate at Civica?

Step into a role where your work truly drives impact! As a Finance Associate at Civica APAC, you'll be at the heart of procurement and finance operations ? managing purchase requisitions, ensuring compliance, and supporting stakeholders across the region. This position offers the chance to streamline workflows, strengthen controls, and contribute directly to Civica's business objectives in a global environment. If you?re looking for a career that blends responsibility, growth, and international exposure, this is the opportunity to make your mark. As a Finance Associate at Civica, you'll be at the center of procurement operations ? reviewing and maintaining purchase requisitions, reconciling intercompany records, and ensuring compliance with policies and statutory requirements. You'll collaborate with stakeholders across business units, support month?end close activities, and provide insights for budgeting and reporting. Beyond day?to?day responsibilities, you'll drive continuous improvement initiatives, making procurement processes more efficient, accurate, and impactful.

Requirements

• Strong understanding of procurement policies, tax compliance (e.g., GST), and financial controls related to Purchase Requisitions (PRs) and Purchase Orders (POs).
• Ability to review and interpret contracts or quotations, assess procurement requirements, and ensure accurate PR creation in line with business needs and compliance standards.
• Effective communication with internal stakeholders (e.g., Finance, Procurement, and business teams) and external vendors to ensure smooth PR processing and issue resolution.
• Proven ability to coordinate tasks, prioritize requisition activities, and ensure timely creation, approval, and conversion of PRs into POs.

Preferred skills

• Proficiency in ERP systems and advanced Excel skills (e.g., Power Query, Pivot Tables), with hands-­on experience in raising and managing Purchase Requisitions (PRs), including familiarity with systems such as Oracle NetSuite.
• Experience in handling PR processes across multiple entities, including coordination for intercompany transactions and ensuring accurate allocation and eliminations where applicable.
• Minimum 2+ years of experience in purchasing and procurement, with a strong focus on creating, tracking, and managing Purchase Requisitions through to Purchase Order (PO) issuance.

Benefits

Why you'll love working with us.

As a company,?we're?passionate about what we do and the citizens we serve. If you, too, want to champion the use of technology in public services to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve career growth, and make a real difference to people and communities. We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:

We're all different -?

We provide an inclusive,'safe, and welcoming environment to all Civicans?

Giving culture -?

we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Flexible Work -?

we have comprehensive flexibility options including part-time work, adjusted hours, staggered shifts, and hybrid or remote working, supporting work?life balance based on individual needs.