Finance and Administrative Coordinator

United Nations Development Programme; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

United Nations Development Programme in New Delhi seeks a Finance and Administrative Coordinator to provide dedicated support for financial management, administrative coordination, and reporting of project activities. The role ensures adherence to UNDP rules, coordinates with MeitY and partners, and monitors expenditures for timely and compliant delivery.

The incumbent will support budgeting, procurement, travel logistics, and knowledge sharing, contributing to robust governance and project

Qualifications

• Experience in finance, administration, accounting, or operational support, including application of financial rules, regulations, accounting procedures, and audit requirements.
• Experience providing logistical, administrative, and travel management support for project or programme implementation.
• Fluency in English and Hindi is required.

Responsibilities

• Support tracking of project expenditures and ensure alignment with approved AWPs and budgets.
• Assist in procurement processes, including preparation and advertisement of RFPs/RFQs, and evaluation, contracting, and vendor onboarding.
• Coordinate with UNDP operations units to ensure smooth implementation and compliance with policies and procedures.
• Support monitoring of project progress, including financial reporting and deliverables, and assist in audits and quality assurance.

Skills

Finance

Administration

Budget monitoring

Vendor management

Education

Bachelor's degree (Finance, Accounting, Business Administration, Economics)

Job description

Work Location: New Delhi

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

1- Organizational Context

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

• Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs.
• Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized.
• Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability.

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

2- Office/Unit/Project Description

UNDP works across a wide range of sustainable development priorities, including systems and institutional strengthening, inclusive growth and sustainable livelihoods, as well as sustainable energy, environment, and resilience. Within UNDP, the Action for Climate and Environment (ACE) Unit is structured around key thematic areas: chemicals and circular economy, climate change adaptation and mitigation, disaster risk reduction, and natural resource management.

The project titled “Accelerating the transition to a circular economy in India’s electrical and electronic sector through sustainable, integrated approaches” is being implemented under the chemicals and circular economy vertical of the Action for Climate and Environment (ACE) Unit at UNDP. The project with funding by the Global Environment Facility (GEF) is being implemented by the Ministry of Electronics and Information Technology (MeitY) with support from UNDP.

The project is a five-year initiative and aims to integrate circular economy principles in the electrical and electronic sector by implementing measures throughout the entire value chain of products till their end-of-life (including recycling and disposal) through the proposed interventions:

1. Strengthen the institutional mechanisms and develop knowledge-based interventions including design of innovative economic models
2. Improve practices, systems and technologies for the EEE Manufacturing and its Supply Chain through prevention methods and socio-technical ESM models/pilots aimed for future replication.
3. Improve the e-waste management ecosystem by deploying investments, prevention measures, infrastructures and technologies for POPs and UPOPs and heavy metals emissions/releases reduction in e-waste processing.
4. Make information and knowledge accessible, raise awareness and build networks and partnerships to facilitate knowledge sharing among the EEE sector stakeholders, national and subnational Governments, and link national action to international/global programmes on e-waste.

3- Job Purpose and Scope of Work

A- Main Purpose:

The Finance and Administrative Coordinator will provide dedicated support to the Project Management Unit (PMU) and the UNDP Project Team to ensure effective financial management, administrative coordination, and reporting of all project activities in line with UNDP rules and procedures. The incumbent will support the implementation of operational, administrative, and financial commitments under the project, while facilitating coordination with MeitY, C-MET, and other partners. The role will also contribute to monitoring project expenditures and supporting reporting against project indicators to ensure timely and compliant implementation.

B- Duties and Responsibilities

Financial Management and Budget Support

• Support the Project Manager and PMU in the implementation of project activities, including use of UNDP ERP systems forbudget inputs, expenditure tracking, and timely processing of payments.
• Assist in monitoring project expenditures and ensure alignment with approved Annual Work Plans and budgets.
• Maintain financial records and support preparation of financial reports.
• Identify operational and financial challenges and flag to the Project Manager.

Procurement and Contract Management Support

• Support the implementation of the project’s procurement plan in line with Annual Work Plans.
• Facilitate procurement processes, including preparation and advertisement of RFPs/RFQs, and support evaluation, contracting, and vendor onboarding in accordance with UNDP corporate procedures (PoPP).
• Ensureappropriateuseofdifferentcontractualmodalitiesandcontractmanagement.
• Track deliverables and payment milestones for vendors and consultants to ensure timely disbursement.

Administrative Coordination and Operations Support

• Coordinate with UNDP operations units (Finance, Procurement, HR, Administration, and Security) to ensure smooth implementation & oversight of project activities and compliance with UNDP policies and procedures (POPP).
• Provide logistical and administrative support for organizing workshops, meetings, consultations, and training programmes.
• Facilitate travel arrangements and related administrative processes for PMU and project staff.

Monitoring, Reporting and Audit Support

• Support tracking of project progress, including financial reporting and deliverables
• Assist in monitoring project implementation against results framework indicatorsSupport project audits, reviews, and quality assurance processes as per UNDP and donor requirements, including quality assurance assessment during project implementation.

Support knowledge building, knowledge sharing and capacity building relevant to the project.

• Participate intrainingand organize briefings on internal procedures for the project personnel.Providesupport to othercapacitybuilding activities,includingtothedesign and deliveryoftools,materialsfor workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
• Providesupport in the dissemination and sharing of relevant data and lessons learned within the project.
• Support compiling and systematizing project knowledge, products and tools as well astheir wide distribution to partners.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

4- Institutional Arrangement

Reporting To:Programme Analyst, NPSA 9, UNDP India

Reportees to this position (if applicable):NA

5- Competencies

Core:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area: Business Direction& Strategy

Name:EffectiveDecisionMaking

Definition:Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.

Thematic Area: Business/ Project Management

Name:Knowledge Generation

Definition:Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.

Thematic Area: Business/ Project Management

Name: Monitoring and evaluation

Definition: Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.

Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.

Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.

Thematic Area: Administration and operation

Name:Events management (including workshops, trainings and meetings)

Definition:Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

6- Minimum Qualifications of the Successful NPSA

Min. Educationrequirements

• Secondary education is required.
• A university degree inFinance, Accounting, Business Administration, Economicsor equivalent field will be given due consideration, but it is not a requirement.

Min.yearsofrelevant

workexperience

• Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of relevant experience infinance, administration, procurement, and operations management related to programme support and implementation.

Requiredskills

• Experience in finance, administration, accounting, or operational support, including application of financial rules, regulations, accounting procedures, and audit requirements.
• Experience providing logistical, administrative, and travel management support for project or programme implementation.

Desired skills in additionto the competenciescovered in theCompetenciessection

• Demonstrated experience in financial planning, budget monitoring, expenditure tracking, and ensuring compliance with Annual Work Plans (AWPs) project budgets and financial procedures.
• Demonstrated experience in financial and administrative management, including contract administration, financial record management, vendor management, invoice processing, and preparation of financial statements ,budget reports and supporting documentation.
• Demonstrated experience supporting procurement and contract management processes, including preparation and administration of Requests for Proposals (RFPs), Requests for Quotations (RFQs), purchase orders, and other procurement modalities.
• Demonstrated experience in providing financial and administrative support to multiple concurrent projects, while effectively coordinating with project stakeholders.
• Experience working in financial and / or administrative processes of Central and/or State Government departments, UN agencies, international organizations, or similar institutions.

RequiredLanguage(s)

• Fluency in English and Hindi is required.

ProfessionalCertificates

NA

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection