Facility & Admin Associate

Airbound; Hoskote; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Comprehensive health insurance

Relocation assistance and a daily trav

Advanced salary credit

Job summary

Airbound, headquartered in Bangalore/Hoskote, seeks a proactive Facility & Admin Associate to join the Admin & Operations team. You’ll manage facility operations, vendor coordination, procurement, travel, and asset management with end-to-end ownership.

Reporting to the Admin Head, you’ll ensure smooth day-to-day functions, handle unexpected requests, and maintain records in a fast-growing hardware company.

Qualifications

• 1–4 years of admin, facilities, or office operations experience.
• Bachelor’s degree in any discipline.
• Professional, dependable, and proactive, with the ability to stay calm and organized under pressure.
• Vendor coordination and basic procurement experience.
• Proficiency in Google Workspace / MS Office and spreadsheets.
• Clear communication in English, plus Kannada and/or Hindi for vendor and field coordination.

Responsibilities

• Oversee day-to-day facility operations across HQ, workshop, and lab.
• Resolve facility issues and escalate when needed.
• Track AMCs and coordinate maintenance with vendors.
• Anticipate daily challenges and keep operations running smoothly.
• Own delegated tasks end-to-end for Admin Head.
• Manage unexpected requests while maintaining routine duties.
• Maintain contracts, vendor agreements, and asset records.
• Source and coordinate office supplies, IT peripherals, furniture.
• Book team travel and coordinate logistics for deployments.
• Support onboarding/offboarding logistics and asset issuance.

Skills

Vendor coordination

Procurement basics

English communication

Education

Bachelor’s degree

Tools

Google Workspace

MS Office

Spreadsheets

Zoho

Job description

About Airbound

Our mission is to make a world where everyone has access to delivery. Where goods move as freely as information moves today.

This is possible. Today the cost of moving on a scooter is ₹2/km. That’s the cost of moving a 150kg mass from point A to B. We’re bringing that mass down to less than 5kgs, concurrently bringing the cost down to 10 paise/km. This is how we make deliveries a reality. This is how we create a world where we’re doing billions of deliveries per day.

The tech is not there. The current cost of drone delivery is ₹100/km. We need to completely redefine the way things are done here. We’re building the world’s most efficient aircraft from the ground-up, and scaling that up to beyond anything the aerospace sector has ever seen. This cannot be an iterative process. We have to tear down all conventions and build everything up from scratch.

To do this, we need nothing less than the best engineers. The ones who care about building something fundamentally different, who are deeply curious about understanding the fundamentals of everything they’re working on, who are dreamers that believe in the impossible.

About the Role

We’re looking for a proactive and dependable Facility & Admin Associate to join our growing Admin & Operations team. The ideal candidate brings hands‑on experience across facility management, office administration, vendor coordination, and general operations. Working closely with and reporting to the Admin Head, this is an execution-focused role centred on keeping day-to-day operations running smoothly, owning tasks end‑to‑end, and professionally handling whatever comes up in between.

Key Responsibilities

Facilities & Office Management

• Facility Operations — Oversee the day‑to‑day running of the HQ, workshop, and lab, including supplies, pantry, seating, cleanliness, security, and access

• Issue Resolution — Act as the first responder for facility issues, resolving most independently and escalating only what genuinely needs the Admin Head’s call

• Maintenance & AMCs — Track AMCs, schedule preventive maintenance, and ensure facility vendors (housekeeping, security, internet, power backup, repairs) deliver on time

• Proactive Support — Anticipate the day‑to‑day challenges employees are likely to face, address them in advance, and prioritise effectively to keep operations running without disruption

Administration & Coordination

• Task Ownership — Take ownership of tasks delegated by the Admin Head and run them to completion reliably, with minimal follow‑up

• Ad-hoc Handling — Manage unexpected requests and situations as they arise without losing track of routine responsibilities

• Records & Documentation — Maintain organised, retrievable records including contracts, vendor agreements, insurance, statutory documents, and asset registers

Vendor & Procurement

• Vendor Management — Source, coordinate, and manage vendors for office supplies, IT peripherals, consumables, and furniture

• Procurement Support — Raise POs, follow up on deliveries, verify invoices against quotes, and keep the vendor and AMC tracker current

Travel, Logistics & Events

• Travel Management — Book and manage team travel, stays, and transport, including for field deployments

• Logistics Coordination — Coordinate the movement of equipment and assets between HQ and field or customer sites

• Events & Hosting — Support offsites, team events, and visitor and customer hosting

Finance & Asset Support

• Finance Coordination — Support invoice processing, vendor payment follow‑ups, petty cash, and expense tracking in coordination with the Finance team, keeping admin spends documented and within budget

• Asset Management — Maintain the asset register and track allocation, returns, warranties, and AMCs

• People Ops Support — Support onboarding and offboarding logistics, including laptops, access, workstation setup, and ID/asset issuance

Qualifications

Must-Have

• 1–4 years of experience in admin, facilities, or office operations, with a track record of owning day‑to‑day execution

• Bachelor’s degree in any discipline

• Professional, dependable, and proactive, with the ability to stay calm and organised under pressure

• Vendor coordination and basic procurement experience

• Proficiency in Google Workspace / MS Office and spreadsheets

• Clear communication in English, plus Kannada and/or Hindi for vendor and field coordination

Good to Have

• A bit of finance exposure — invoices, petty cash, expense tracking, or basic bookkeeping familiarity

• Exposure to hardware, manufacturing, aviation, or field-ops environments

• Familiarity with tools like Zoho (People / Books) or similar

• Experience supporting statutory or compliance renewals

Who You Are

• You’re dependable and take genuine ownership — when something is handed to you, it gets done

• You stay composed and resourceful when unexpected issues come up, and you handle them professionally

• You’re organised and able to juggle multiple priorities without dropping any

• You’re a collaborative team player who works well across functions

Why Join Us

• Work closely with the Admin Head and senior leadership in a high‑ownership role

• A clear pathway to grow within the Admin & Operations function

• Exposure to a fast‑scaling, deep‑tech hardware company building real aircraft

• A dynamic, collaborative culture focused on getting things done and continuous improvement

Compensation Range: ₹6–10 LPA, based on experience and qualifications.
Work Location: Hoskote, Bangalore (Headquarters).

What We Offer

• Comprehensive health insurance to keep you and your loved ones covered

• Relocation assistance and a daily travel stipend to ease your commute

• Advanced salary credit to support you when you need it

“A driven, passionate team where you’ll have room to grow and thrive - this is more than just a job, it’s a rare opportunity to build something meaningful from the ground up”

Work Schedule:

• In-office role, working alternate Saturdays.

Ready to take off?

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