Executive Office Administrator

KFEC - Komma Foreign Education Consultancy; Vadodara; On-site; INR 250,000 - 360,000; Full time

Job summary

KFEC - Komma Foreign Education Consultancy in Vadodara is seeking an Executive Office Administrator to manage day-to-day administrative operations, handle correspondence, maintain records, and organize files.

This full-time, on-site role supports the leadership team, greets visitors, responds to inquiries from students and clients, coordinates meetings, prepares basic reports, and ensures a professional, welcoming office environment.

Qualifications

• Minimum high school diploma; bachelor's degree preferred.
• Experience in an educational institute, consultancy, or service-oriented office is advantageous.
• Strong communication and customer service skills with attention to detail.

Responsibilities

• Manage day-to-day administrative operations, including correspondence and records.
• Organize files and documentation; coordinate meetings and appointments.
• Greet visitors and respond to inquiries from students and clients; support leadership with clerical tasks.
• Oversee office supplies, equipment, and service providers; maintain a professional office environment.
• Assist with basic data entry and updating student information.

Skills

Administrative support

Office administration

Communication skills

MS Office

Education

High school diploma

Bachelor's degree in Business Administration/Commerce or related field preferred

Job description

Company Description KFEC - Komma Foreign Education Consultancy provides coaching and guidance for a wide range of international exams and skills, including IELTS, TOEFL, PTE, GRE, GMAT, and SAT. The consultancy also offers training in Spoken English, Personality Development, and German language to support learners in building strong communication and professional skills. In addition, KFEC assists individuals seeking Permanent Residency (PR) for Canada, helping them navigate the application process. The organization focuses on supporting students and professionals in achieving their global education and immigration goals through structured programs and personalized support.

Role Description The Executive Office Administrator will manage day-to-day administrative operations, including handling correspondence, maintaining records, and organizing files and documentation. This full-time, on-site role in Vadodara involves scheduling appointments, coordinating meetings, preparing basic reports, and supporting the leadership team with clerical tasks. The administrator will greet and assist visitors, respond to inquiries from students and clients, and ensure a professional and welcoming office environment. Additional responsibilities include overseeing office supplies and equipment, coordinating with service providers, and helping streamline office procedures to improve efficiency. The role may also involve basic data entry, updating student information, and supporting communication between faculty, trainers, and clients.

Qualifications

• Candidates should possess strong Administrative Assistance and Office Administration skills to manage daily office operations and support executive tasks.
• Candidates should be comfortable using and maintaining Office Equipment such as computers, printers, scanners, and telecommunication systems.
• Candidates should demonstrate excellent Communication and Customer Service skills to interact effectively with students, clients, and internal team members.
• Basic proficiency in MS Office (Word, Excel, PowerPoint) and email tools, with accurate data entry and documentation skills.
• Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize tasks in a busy office setting.
• Ability to work on-site in Vadodara, maintain professionalism, and handle confidential information responsibly.
• Prior experience in an educational institute, consultancy, or service-oriented office environment is an advantage.
• Minimum of a high school diploma; a bachelor’s degree in Business Administration, Commerce, or a related field is preferred.