Executive Assistant With AXA XL

AXA XL; Gurugram District; Hybrid; INR 300,000 - 420,000; Full time

Job summary

AXA XL in India invites a fresh graduate to join our UWSO team as an Administrative and Operations Assistant. You will support day-to-day activities, prepare reports and presentations, coordinate meetings, and assist with data collection and documentation, reporting to the Deputy Manager of Underwriting Services Operations.

The role emphasizes teamwork, strong organizational skills, and willingness to learn in a corporate environment.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Finance, Management or related field.
• Freshers are encouraged to apply.
• Basic knowledge of MS Excel, PowerPoint, Word and Outlook.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Positive attitude and willingness to learn in a corporate environment.

Responsibilities

• Support day-to-day administrative and operational activities within the UWSO team.
• Assist in preparing reports, presentations, trackers, and business documents using MS Office apps.
• Coordinate meetings, maintain action trackers, and support follow-up activities.
• Support planning and execution of team events, town halls, learning sessions, and employee engagement initiatives.
• Assist with data collection, record maintenance, and documentation management.
• Coordinate with internal stakeholders and external vendors for operational and logistics requirements.
• Maintain departmental files, records, and documentation with confidentiality and accuracy.
• Support procurement activities, invoice tracking, and other routine operational tasks.
• Follow established processes and escalate issues when required.

Skills

MS Office proficiency

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Team collaboration

Education

Bachelor's degree in Commerce/Business/Finance/Management

Tools

MS Excel

PowerPoint

Word

Outlook

Job description

What will your essential responsibilities include?

• Support day-to-day administrative and operational activities within the UWSO team.
• Assist in preparing reports, presentations, trackers, and business documents using Microsoft Office applications.
• Coordinate meetings, maintain action trackers, and support follow-up activities.
• Support the planning and execution of team events, town halls, learning sessions, and employee engagement initiatives.
• Assist with data collection, record maintenance, and documentation management.
• Coordinate with internal stakeholders and external vendors for operational and logistics requirements.
• Maintain departmental files, records, and documentation while ensuring confidentiality and accuracy.
• Support procurement activities, invoice tracking, and other routine operational tasks.
• Follow established processes and procedures and escalated issues when required.

You will report to Deputy Manager of Underwriting Services Operations.

Required Skills and Abilities:

• Bachelor's degree (completed or awaiting final results) in Commerce, Business Administration, Finance, Management, or a related field.
• Freshers are encouraged to apply.
• Basic knowledge of Microsoft Excel, PowerPoint, Word, and Outlook.
• Strong organizational skills with attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Positive attitude and willingness to learn within a corporate environment.

Desired Skills and Abilities:

• Ability to work collaboratively within a team environment.
• Strong sense of ownership and accountability for assigned tasks.
• Adaptability and eagerness to develop professional and business skills.
• Interest in operations, employee engagement, business coordination, and corporate administration.

AXA XL, the P&C and speciality risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and speciality.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another - and our business - to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements.
• Enhanced family-friendly leave benefits.
• Named to the Diversity Best Practices Index.
• Signatory to the UK Women in Finance Charter.

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We’re committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.

For more information, please see axaxl.com/sustainability.