Executive Assistant To Managing Director

Shanti Gd Ispat And Power; Raipur; On-site; INR 4,50,000 - 6,75,000; Full time

Job summary

A leading manufacturing company in Raipur is seeking an Executive Assistant to support the Managing Director and Director. The ideal candidate will have 5-10 years of experience in a similar administrative role and be proficient in Microsoft Office. Responsibilities include managing complex calendars, coordinating travel, and ensuring effective communication. This is a full-time position that may require occasional travel and flexibility in work hours.

Qualifications

• Minimum of 5-10 years of experience in an Executive Assistant role, ideally supporting senior executives.
• Proficiency in shorthand or fast note-taking techniques is highly desirable.

Responsibilities

• Provide high-level administrative support to the MD and Director.
• Manage calendars and arrange complex travel for executives.
• Prepare and review correspondence, reports, and presentations.
• Organize meetings and events, taking detailed minutes.
• Maintain a comprehensive filing system for documents.
• Assist with project coordination and provide updates.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Strong attention to detail

Ability to handle confidential information

Education

Any graduate

Job description

Job Title

Executive Assistant to Managing Director (MD) and Director

Company

Shanti GD Ispat & Power Pvt Ltd

Location / Reports To

Raipur
Reports To: Managing Director & Director

Position Overview

The Executive Assistant will provide high-level administrative support to the Managing Director (MD) and Director, ensuring the efficient operation of their offices. This position requires a highly organized and proactive individual capable of managing competing priorities, handling confidential information, and facilitating communication across multiple stakeholders. The role involves a combination of scheduling, travel coordination, project management, meeting support, and document preparation.

Key Responsibilities

• Executive Support
  • Manage the MD and Directors calendar, arrange meetings, and coordinate complex travel arrangements.
  • Prepare and review correspondence, reports, and presentations for the MD and Director.
  • Handle confidential information with discretion, acting as a trusted point of contact for both internal and external matters.
• Meeting and Event Coordination
  • Schedule and organize meetings, ensuring all logistics are in place.
  • Take detailed minutes (MoM) during meetings, accurately recording key decisions, action items, and deadlines.
  • Follow up on action items and ensure timely completion of assigned tasks.
  • Assist in organizing company events, conferences, and other corporate functions.
• Shorthand and Note-Taking
  • Utilize shorthand or other note-taking methods to capture critical points during meetings, ensuring accurate documentation.
  • Distribute meeting minutes promptly and track progress on outstanding tasks.
• Communication and Liaison
  • Serve as the primary point of contact for both internal teams and external stakeholders.
  • Draft, proofread, and send professional emails and other written communications on behalf of the MD and Director.
  • Facilitate effective communication between the MD, Director, and other departments, ensuring information flows smoothly.
• Document Management
  • Organize and maintain a comprehensive filing system for both physical and electronic documents.
  • Prepare and format reports, presentations, and other documents as required.
• Project Coordination
  • Assist with the planning, coordination, and tracking of key projects to ensure deadlines and milestones are met.
  • Provide regular updates to the MD and Director on the progress of ongoing initiatives.
• General Administrative Support
  • Handle office administration, including managing supplies, processing expenses, and assisting with budget tracking.
  • Support day‑t‑day operations to ensure a seamless and efficient working environment.
• Research and Special Projects
  • Conduct research and provide summaries or reports on specific topics as requested by the MD or Director.

Qualifications and Skills

• Education
  • Any graduate
• Experience
  • A minimum of 5-10 years of experience in an Executive Assistant or similar administrative role, ideally supporting senior executives.
  • Proficiency in shorthand or fast note‑taking techniques is highly desirable.
• Skills
  • Strong organizational and time‑management skills, with the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  • Discreet and trustworthy, with the ability to handle confidential information appropriately.
• Personal Attributes
  • Strong attention to detail, with a high degree of accuracy and thoroughness.
  • Proactive, adaptable, and able to work independently while also being a collaborative team player.
  • Ability to remain calm under pressure and prioritize tasks effectively.

Additional Information

• Working Hours: Full‑time position with occasional flexibility required based on the needs of the MD and Director. Some travel may be required.