Executive Assistant to India MD

Planview; Bengaluru; On-site; INR 1,800,000 - 3,200,000; Full time

Benefits offered by this job

Unplugged days off

Generous PTO

Region-specific benefit plans

Volunteer time off

Employee referral bonus

Weekly team lunches

Flexible work hours

Job summary

Planview is seeking an Executive Assistant to provide comprehensive administrative support to the Managing Director, CIC, in Bengaluru. The role requires coordinating across the executive team, managing calendars across US/Europe/India, and ensuring timely completion of action items and board-ready presentations.

Responsibilities include travel coordination, meeting documentation, and liaison with PR/branding agencies to align communications.

Qualifications

• 8–10 years experience in India GCC or technology MNC with operations/project tracking alongside administrative work.
• Strong interest in rhythm of the business, creating presentations, and proactively tracking project timelines and deadlines, alongside routine travel and calendar coordination.
• Advanced proficiency in data/presentation tools (Excel, PowerPoint).
• Excellent structured written communication and strong follow-up to hold senior engineering leaders accountable.
• Demonstrated ability to treat sensitive/confidential information with discretion.
• Strong sense of urgency, adaptability, flexibility and resourcefulness.
• Ability to manage multiple priorities and projects in a fast paced, changing work environment.

Responsibilities

• Strategic Operations Support: Structure, schedule, and orchestrate leadership staff meetings and site reviews; track deliverables to ensure site OKRs and deadlines.
• Executive Assistance & Gatekeeping: Manage diary across global time zones, screen communications, and coordinate complex travel itineraries.
• PR & Media Interface Support: Coordinate external agencies and route public statements through internal sign-off; manage event logistics for industry forums.

Skills

Presentation skills

Calendar management

Stakeholder coordination

Discretion

Education

Bachelor's degree strongly preferred

Tools

Excel

PowerPoint

Job description

Company Overview

Planview has one mission: to build the future of connected work, from ideas to impact.

As the global leader in work and resource management, Planview helps organizations accelerate the achievement of what matters most, supporting our customers from need to speed, from passion to progress, and from overhead to optimization. We provide the industry’s most comprehensive solutions designed for strategic planning, portfolio and resource management, Lean and Agile delivery, product portfolio management, capability, and technology management (enterprise architecture), innovation management, and collaborative work and project management. Our connected platform of solutions underpins the business and digital transformations of more than 4,500 customers globally, including 59 of the Fortune 100.

At Planview, our people connections drive our innovation and success. Our global team of 1400+ work remotely and across our offices including Austin, Vancouver, Hod Hasharon, Bangalore, Sydney, and Stockholm. We’re proud of our world-class, connected culture built on our shared values, that supports our teams to be successful from anywhere.

Learn more about our portfolio at planview.com, and connect with us on LinkedIn, Instagram and X.

The Opportunity

Planview is seeking a highly-organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our Managing Director, CIC, along with coordination across executive team. The right candidate will be adaptable in our changing work environment, have excellent interpersonal skills, and the ability to work well with all levels of management and staff.

What You'll Do

Strategic Operations Support

• Rhythm of Business (RoB) Management: Structure, schedule, and orchestrate leadership staff meetings, India GCC site reviews, and Quarterly Business Reviews (QBRs).
• Action Item Execution Tracking: Proactively chase and monitor deliverables from your direct reports (Engineering Heads, HR, Finance) to ensure site OKRs and project deadlines are hit.
• Executive Presentation & Storytelling: Take your raw business data, metrics, or rough notes and transform them into high-impact, board-ready PowerPoint or Google Slides decks for Global HQ.
• Information & Reporting Synthesis: Consolidate weekly/monthly status updates from various tech pillars into clean, high-level dashboards or executive summaries for your review.

Executive Assistance & Gatekeeping

• Calendar Architecture: Masterfully control your diary across global time zones (US/Europe/India), protecting your time for deep work and strategic planning.
• Inbox & Slack/Teams Triage: Screen, prioritize, and filter incoming communications, drafting standard responses and escalating only critical operational issues.
• Global Travel & High-Profile Visits: End-to-end management of complex international travel itineraries and high-stakes logistics when global C-suite executives or clients visit the India facility.
• Meeting Documentation: Attend critical leadership meetings to document technical decisions, take precise minutes, and cleanly archive materials.

PR & Media Interface Support

• Third-Party Agency Coordination: Act as the single administrative point of contact for your external PR and branding agencies, tracking their project timelines and deliverables.
• Content Approval Routing: Manage the internal workflow for public statements, ensuring agency-drafted press releases or authored articles are routed through internal global compliance, legal, and HR teams for sign-off.
• External Event Logistics: Coordinate the logistical details (travel, abstract submissions, schedules) for your speaking engagements at external industry forums like NASSCOM or CII.

What You'll Bring

• Bachelor's degree strongly preferred.
• Experience: 8–10 years inside an India GCC or technology MNC, with a proven track record of handling operations/project tracking alongside administrative work.
• Demonstrated interest in understanding the rhythm of the business, creating presentations, and proactively tracking project timelines and deadlines, alongside routine travel and calendar coordination
• Core Skills: Advanced proficiency in data/presentation tools (Excel, PowerPoint), excellent structured written communication, and strong follow-up assertiveness to hold senior engineering leaders accountable.
• Demonstrated ability to treat sensitive/confidential information withappropriate discretion
• Strong senseof urgency, adaptability,flexibilityand resourcefulness
• Strong ability to manage multiple priorities and projects in a fast paced, changing work environment
• Highly proficient in MS Office programs, specifically PowerPoint

Benefits at Planview

At Planview, you’ll join our global team and culture which reflects the vibrant communities in which our employees live and work. To support you at Planview, you will enjoy:

• Unplugged Days: 4 company-wide paid days off per year to recharge and relax.
• Generous PTO offerings (region dependent).
• Region specific competitive benefit plans to support you at any life stage including parental leave, retirement, medical plans, wellness support, and remote work support.
• Paid time to volunteer through Planview’s Force for Good Week.
• Employee Referral bonus program.
• Weekly office lunches for hybrid team members and social events.
• Flexible work hours/environment.

Now is a great time to join our team. If you are looking for a place to grow your career, innovate with best-in-class solutions, and build the future of connected work, Planview is the right place for you!

AI Use in Recruitment

Planview may employ AI-based tools to support certain recruiting activities, however all decisions affecting a candidate's application are made by a human recruiter or hiring manager. Planview is committed to complying with applicable AI regulations, including the EU AI Act and other emerging legislation in the jurisdictions in which we operate, and reviews its AI practices as these requirements evolve. If you require further information or would like to exercise your rights under applicable privacy laws, please submit your request at the Planview Data Subject Access Request (DSAR) Portal.