Executive Assistant Manager

ONE MIN CV LLP; Nagpur District; On-site; INR 6,75,000 - 9,00,000; Full time

Job summary

A dynamic professional services firm seeks an Executive Assistant to the Managing Director in Nagpur. In this role, you will support the MD in preparing reports, manage calendars, handle correspondence, and oversee administrative staff. The ideal candidate has proven executive assistant experience, strong organizational skills, and professional communication abilities. We offer a collaborative work environment and opportunities for professional growth.

Qualifications

• Displays attention to detail.
• Maintains discretion and confidentiality.
• Must meet deadlines in fast-paced environment.

Responsibilities

• Support MD in preparing reports and proposals.
• Manage MD’s calendar and schedule.
• Handle correspondence and communication addressed to MD.
• Prepare agendas and minutes for board meetings.
• Maintain electronic and physical filing systems.

Skills

Proven experience as an executive assistant

Ability to organize workload by priorities

Professional level verbal and written communication skills

Attention to detail

Proactive problem-solving skills

Ability to build working relationships

Education

Graduate in any discipline

MBA would be an added advantage

Job description

JOB RESPONSIBILITIES OF EXECUTIVE ASSISTANT TO MD

Support the Managing Director in preparing and presenting reports, proposals, budgets, and other documents related to contracts, stakeholder engagement, and business development.

Work on task management / sales software and support the MD in monitoring ongoing activities.

Prepare, compile, and organize documentation required for key decision-making.

Manage the day-to-day planning and organization of the MDs calendar and schedule.

Handle all correspondence, emails, and communication addressed to the MD.

Arrange meetings and appointments, including venue setup, hospitality, and visitor coordination.

Support board-related activities, including preparing agendas, minutes, and essential documents.

Record and maintain minutes of meetings as directed by the MD.

Execute mailings, circulars, and official communication as instructed.

Set up and manage integrated electronic and physical filing systems for efficient document retrieval.

Coordinate with the communications team to maintain and update databases, mailing lists, and contact repositories.

Act as a primary point of contact between the MD and executives, employees, clients, and internal departments.

Ensure accurate and timely information flow across internal and external stakeholders.

Supervise and oversee the performance of administrative and clerical staff as required.

Format and prepare documents for internal and external communication, including memos, emails, presentations, and reports.

Maintain up-to-date and accurate records to ensure easy accessibility of information.

Perform any other duties as assigned and appropriate to the position.

Qualifications

• Proven experience as an executive assistant
• Graduate in any discipline (MBA would be an added advantage)
• A positive and enthusiastic approach
• Ability to organize a daily workload by priorities.
• Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts
• Displays attention to detail
• Maintains Discretion and confidentiality
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.