Executive Assistant
Assurant
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Job summary
Assurant India in Mumbai seeks an experienced Executive Assistant to support the Country Head Office. You will manage calendars, coordinate travel, prepare materials, and assist with office/vendor management.
The role demands discretion, strong stakeholder mgmt, and the ability to partner with senior leaders and global teams. Prior PMO exposure is a plus.
Qualifications
- Bachelor’s degree required.
- 8-12 years of experience supporting senior leaders/CXO-level executives.
- Experience with global stakeholders and PMO support preferred.
Responsibilities
- Manage the Country Head’s calendar with strong prioritization of business-critical engagements.
- Coordinate complex domestic and international travel, including leadership visits to India.
- Prepare agendas, presentations, briefing notes, and track action items to closure.
- Support client meetings, leadership discussions, and strategic reviews.
- Plan and execute leadership visits, townhalls, and key business events.
- Manage local vendors (facilities, hospitality, event partners, etc.) for the Country Head office.
- Oversee vendor coordination, service quality, and timely invoice processing.
- Identify and resolve discrepancies while ensuring policy compliance.
- Screen, prioritize, and respond to incoming communication.
Skills
Education
Tools
Job description
Coordinates and manages executive and operational support for the Country Head office. Acts as a key enabler for leadership effectiveness by driving calendar prioritization, stakeholder coordination, travel, events, and office/vendor management.
The role requires high ownership, maturity, and ability to work closely with senior stakeholders across India and global teams. Will also support select PMO activities as required.
- Mumbai, India
- Manage the Country Head’s calendar with strong prioritization of business-critical engagements
- Coordinate complex domestic and international travel, including leadership visits to India
- Prepare agendas, presentations, briefing notes, and track action items to closure
- Support client meetings, leadership discussions, and strategic reviews
- Plan and execute leadership visits, townhalls, and key business events
- Manage international visitor planning (travel, scheduling, logistics) for Mumbai office
- Act as a coordination point across internal teams to ensure smooth execution of engagements
- Ensure high-quality stakeholder experience for senior leaders and clients
- Manage local vendors (facilities, hospitality, event partners, etc.) for the Country Head office
- Partner with admin/facilities teams to ensure seamless office operations
- Oversee vendor coordination, service quality, and timely invoice processing
- Support basic office administration in coordination with facilities (e.g., lease documentation, vendor agreements, office setup)
- Assist with documentation and tracking related to office lease, contracts, and compliance requirements
- Manage and track expenses including travel reimbursements and invoice payments
- Monitor budgets for leadership events, travel, and office-related spend
- Identify and resolve discrepancies while ensuring policy compliance
- Support ongoing PMO initiatives in coordination with the central PMO team
- Track key milestones, governance updates, and follow-ups
- Assist in consolidating updates and coordinating across stakeholders
- Screen, prioritize, and respond to incoming communication
- Handle sensitive information with high confidentiality and discretion
- Act as a key interface between India leadership, global stakeholders, and external partners
- High level of independence and ownership in a fast-paced, dynamic environment
- Requires strong judgment, prioritization, and stakeholder management skills
- Involves handling non-routine issues, competing priorities, and senior stakeholder interactions
- Combines executive support with coordination, vendor management, and light project support
- Bachelor’s degree required
- 8-12 years of experience supporting senior leaders / CXO-level executives
- Experience working with global stakeholders and supporting leadership visits is preferred
- Strong executive presence and stakeholder management capability
- Excellent organization and multitasking skills
- High level of discretion, professionalism, and ownership
- Strong communication skills (written and verbal)
- Experience in event management and vendor coordination
- Familiarity with project tracking / PMO support is an advantage
- Proficiency in Word, Excel, PowerPoint, and Outlook
If no application deadline is provided, this role may be a pipeline requisition, and we'll continue to collect applications on an ongoing basis, or there is no requirement for this information in the location where the role is posted.
Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.
Connect with us. Bring us your best work and your brightest ideas. And we'll bring you a place where you can thrive. Learn more at jobs.assurant.com.
Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 14 countries and awarded the Fortune America’s Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.
Assurant supports the responsible use of Artificial Intelligence (AI), but we want to know the real you. Visit our AI Usage Guidelines page to understand what we expect from applicants regarding their use of AI during the application process. Since we would like to know the real you, we require that all of our virtual interviews be conducted on video.
Employment is contingent upon completion of a required identity verification process, which may include biometric technology, where permitted by applicable law and subject to applicable notice and consent requirements. See our Privacy Notice to learn about Assurant's privacy practices, including our use of AI-enabled technology, automated decision making, and biometric information.
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.
Please be aware that during Assurant's application process, we will never ask for personal information such as your Social Security number, bank account details, or passwords. Learn more about what to look out for and how to report a scam here.
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