Executive Assistant

Assort 1 Corp Services; Mumbai; On-site; INR 3,00,000 - 5,00,000; Full time

Job summary

A professional services firm in Mumbai is seeking an Executive Assistant to support executives with administrative tasks. Responsibilities include managing schedules, handling communications, and maintaining office supplies. The ideal candidate should have proven experience in executive assistance, strong knowledge of office management systems, and excellent planning skills. English proficiency is required. This role offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Must have proven experience as an Executive Administrative Assistant or Senior Executive Assistant.
• Must demonstrate exceptional planning and time management skills.
• Must be proficient in English with high-level communication skills.

Responsibilities

• Act as the point of contact between executives and clients.
• Maintain diary, arrange meetings, and schedule appointments.
• Handle requests and queries appropriately.

Skills

Proven experience as an Executive Administrative Assistant

Full comprehension of office management systems

Excellent knowledge of MS Office

Proficiency in English

Exemplary planning and time management skills

Ability to multitask and prioritize daily workload

Job description

Greeting from Assort 1 Corp Services Limited!!!

Website: www.assort1.co.in

Position: Executive Assistant & Admin

Job Location: Mumbai, Andheri east Marol Naka (walkable distance from Marol Metro Station)

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings, planning and scheduling appointments and provide reminders.
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies
• Produce reports, presentations, designing SOPs and briefs
• Develop and carry out an efficient documentation and filing system
• Represents the executive by attending meetings in the executives absence and speaking for the executive

Requirements and skills

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality