Executive Assistant

Weekday AI (YC W21); Kolkata District; On-site; INR 4,50,000 - 6,75,000; Full time

Job summary

An innovative consulting firm in Kolkata is seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. The successful candidate will manage executive calendars, coordinate logistics, and act as a key liaison with internal and external stakeholders. The role necessitates strong organizational and communication skills, as well as discretion and professionalism. Applicants should have 2-4 years of relevant experience and expertise in calendar management and logistics coordination.

Qualifications

• 2-4 years of experience as an Executive Assistant or similar.
• High level of discretion and professionalism.
• Strong organizational skills with the ability to multitask.

Responsibilities

• Manage and maintain complex executive calendars.
• Serve as a primary liaison between executives and stakeholders.
• Plan and coordinate logistics for meetings and events.
• Prepare, format, and edit documents and presentations.

Skills

Executive Calendar Management

Stakeholder Management

Logistics Coordination

MS Office Proficiency

Verbal and Written Communication

Organizational Skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

This role is for one of the Weekday's clients.

Min Experience: 2 years

Location: Kolkata

JobType: full-time

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will play a critical role in ensuring smooth day‑to‑day operations by managing executive calendars, coordinating logistics, and acting as a reliable point of contact for internal and external stakeholders. This role requires strong judgment, discretion, and the ability to thrive in a fast‑paced, dynamic environment.

Key Responsibilities

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and events across multiple time zones.
• Prioritize and optimize calendar commitments to ensure effective time management for leadership.
• Proactively anticipate scheduling conflicts and resolve them efficiently.
• Prepare daily, weekly, and monthly schedules and provide timely reminders and updates.

Stakeholder Management

• Serve as a primary liaison between executives and internal teams, clients, partners, and external stakeholders.
• Coordinate communication, follow‑ups, and information flow to ensure timely responses and alignment.
• Build strong working relationships with key stakeholders while maintaining professionalism and confidentiality.
• Screen calls, emails, and requests, exercising sound judgment to prioritize matters requiring executive attention.

Logistics Management

• Plan and coordinate logistics for meetings, leadership reviews, offsites, and business events.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Manage meeting logistics such as agendas, presentation materials, conference room setup, and virtual meeting tools.
• Track expenses, prepare reimbursement documentation, and support budget‑related coordination where required.

Administrative & Office Support

• Prepare, format, and edit documents, presentations, and reports using MS Office tools.
• Maintain organized digital and physical filing systems for easy access and retrieval.
• Support ad‑hoc administrative tasks and special projects as assigned by leadership.
• Ensure compliance with internal processes, policies, and timelines.

Required Skills & Qualifications

• 2-4 years of experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Strong expertise in Executive Calendar Management, Stakeholder Management, and Logistics Coordination.
• Proficiency in MS Office (Microsoft Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Strong organizational skills with the ability to multitask and manage competing priorities.

Preferred Attributes

• Ability to work independently with minimal supervision.
• Proactive problem‑solver with strong attention to detail.
• Comfortable working in a fast‑paced, high‑accountability environment.