Executive Assistant

5264 Syneos Health India Private Limited; Hyderabad; On-site; INR 900,000 - 1,100,000; Full time

Job summary

Syneos Health in Hyderabad, India seeks an Executive Assistant to the Business Unit Head. The role provides high‑level administrative and operational support in a fast-paced, visible environment, requiring discretion and executive presence.

Responsibilities include calendar management, travel coordination, stakeholder communications, and development of executive presentations. Strong organizational skills and a service-oriented mindset are essential for success.

Qualifications

• Proven experience supporting senior leaders in a complex, matrixed organization.
• Ability to manage confidential information and high-level calendars.
• Experience coordinating domestic and international travel and events.

Responsibilities

• Provide comprehensive executive administrative support to the BUH and direct reports.
• Manage complex calendars and optimize executive time.
• Coordinate domestic and international travel, itineraries, and logistics.
• Serve as primary contact for stakeholders and manage meeting logistics.
• Prepare executive-level presentations and business materials.

Skills

Highly organized

Executive presence

Discretion

Strong communication

Planning and coordination

Tools

Microsoft Outlook

Microsoft Teams

PowerPoint

Job description

Executive Assistant Syneos Health is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress. Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering - for each other, for our customers, and ultimately for the people who rely on the services we support.

Discover what your 25,000 future colleagues already know:

• Why Syneos Health
• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture - where you can authentically be yourself.
• Central to this is our purpose - Driven to Deliver - which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.
• We are continuously building the company we all want to work for and our customers want to work with.

Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Job Responsibilities

Job Description The Executive Assistant (EA) to the Business Unit Head (BUH) is a trusted executive partner who provides comprehensive, high-level administrative and operational support in a fast-paced, complex, and highly visible environment. This role requires exceptional organizational capability, discretion, and judgment, combined with strong executive presence and a service-oriented mindset. The EA acts as a central point of coordination for the BUH, enabling focus on strategic priorities by anticipating needs, resolving issues independently, and ensuring seamless execution of day-to-day and long-range activities. The role includes responsibility for executive administration, global meeting and event management, stakeholder coordination, and preparation of high-quality business materials.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive executive administrative support to the BUH and their direct reports, as needed.
• Proactively manage a complex and dynamic calendar, prioritizing meetings and ensuring optimal use of executive time.
• Coordinate domestic and international travel, including itineraries, logistics, and contingency planning.
• Serve as a primary point of contact for internal and external stakeholders, managing communications and meeting logistics as required.
• Manage delegation of approvals for timesheets, expenses, and other administrative workflows.
• Handle highly sensitive and confidential information with discretion and professionalism.

Meetings & Event Management

• Arrange, coordinate, and host large-scale global virtual meetings.
• Driving Microsoft Teams meetings.
• Opening and closing calls.
• Managing attendance records.
• Fielding and coordinating Q&A.
• Plan, coordinate, and deliver in-person meetings and events end-to-end, including logistics, venues, agendas, materials, and on-site coordination.
• Ensure meetings are well structured, professionally delivered, and aligned with executive objectives.

Business & Presentation Support

• Translates the BUH’s high-level direction, notes, and concepts into clear, concise, and executive-ready PowerPoint presentations aligned to standard formats and messaging.
• Synthesizes complex or unstructured input into well-organized, visually polished presentations suitable for senior leadership and external audiences.
• Collate updates and inputs from Therapeutic Area Heads (TAHs) and direct reports to support key business deliverables and status updates.
• Track and organize action items, follow-ups, and key outputs from leadership meetings.

Stakeholder & External Engagement

• Act as point of contact for external meeting attendance and coordination, representing leadership with professionalism and credibility.
• Build effective working relationships across senior leadership, direct reports, and global stakeholders.

Key Skills & Competencies

• Highly organized with exceptional attention to detail and follow-through.
• Proactive, solutions-oriented, and able to anticipate executive needs.
• Strong judgment, discretion, and ability to manage confidential information.
• Confident communicator with polished executive presence.
• Demonstrated ability to operate calmly and effectively in high-pressure, fast-paced environments.
• Strong planning and coordination skills, particularly for complex global meetings and events.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and other standard business tools.

Experience & Qualifications

• Proven experience supporting senior leaders (Business Unit Head, SVP, EVP, or equivalent) in a complex, matrixed organization.
• Demonstrated experience managing executive calendars, travel, and high-profile meetings.
• Strong background in preparing executive-level presentations and business materials.
• Experience working in global organizations and across multiple time zones preferred.

Personal Attributes

• Trusted executive partner with a strong sense of accountability.
• Service-oriented mindset with a commitment to excellence.
• Professional, discreet, and credible ambassador for senior leadership.
• Able to work independently while maintaining close alignment with executive priorities.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients. No matter what your role is, you'll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment.

Learn more about Syneos Health. http://www.syneoshealth.com

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.

The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

Discover what our Syneos Health colleagues already know: work here matters everywhere.

Work alongside the brightest minds in the biopharmaceutical industry taking down walls and removing barriers to speed our customers' delivery of important therapies to patients. We are strategic thinkers who actively seek different perspectives, whether across offices or across oceans. Because we solve some of the toughest challenges facing the most prestigious healthcare companies today, you'll gain exposure and be supported with comprehensive resources including emerging technologies, data, science and knowledge sharing. The diversification and breadth of Syneos Health creates a multitude of career paths and employment opportunities. We're a growing, global company dedicated to advancing our talent past their initial role. Discover what our 29,000 employees already know: work here matters everywhere. We work hard, and smart, all in the name of getting much-needed therapies to those who need them most. A career with Syneos Health means your everyday work improves patients' lives around the world.

Selecting us as an employer secures a career in which you're guaranteed to:

• Partner with the most diverse team of experts in the industry.
• From the top down, our people are inspiring.
• Everyone has a voice and is encouraged to use it.
• Work in specialized Syneos Health teams that are therapeutically or functionally aligned for expert collaboration.
• We assemble clinical teams where everyone, from CRAs to senior management, is skilled in the same therapeutic area or customer teams.
• With this structure, everyone on your team speaks the same language and can deliver unique insights into the therapeutic environment and patient population.
• We are partners with purpose.
• We integrate seamlessly with our customers and do what’s best for their success.
• Our people provide the brilliant ideas, valuable insights and endless energy that accelerates the impact of life changing therapies worldwide.

We work hard, and smart, all in the name of getting much-needed therapies to those who need them most.