Executive Admin & Event Specialist

GHX; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

GHX India is seeking an Executive Assistant to support the Managing Director of India. The role will manage calendars, coordinate travel, and organize executive events to ensure smooth operations and alignment with GHX priorities.

The candidate should be proactive, organized, discreet, and able to engage teams across functions. In addition to calendar and travel duties, you will prepare presentations, handle expenses, and assist with culture initiatives to strengthen GHX’s workplace within the

Qualifications

• 3+ years of experience in an Executive Assistant or similar role supporting senior leaders.
• Strong organizational skills with ability to manage competing priorities.
• Excellent written and verbal English communication.

Responsibilities

• Manage the calendar of the Managing Director of India, including scheduling meetings.
• Coordinate domestic and international travel, including flights, hotels, meals, and ground transportation; provide real-time support for itinerary adjustments.
• Plan and coordinate executive team events, including venue selection, catering, and onsite support.
• Prepare, edit, and review documents, presentations, and correspondence with accuracy.
• Build comprehensive itineraries for conferences and complex travel schedules.
• Track and reconcile executive expenses and process expense reports.
• Organize and maintain electronic and physical files per GHX guidelines.
• Support HR-related culture events and activities in collaboration with leadership.

Skills

Executive support

Calendar management

Event planning

Travel coordination

Discretion

English communication

Tools

MS Office 365

Microsoft Teams

Calendar management tools

Job description

The Executive Assistant at GHX India serves as a cornerstone of executive effectiveness and organizational culture. This role partners directly with senior leadership to keep priorities moving, while also owning the planning and execution of team events and culture programs that make GHX India a great place to work. The ideal candidate is proactive, organized, discreet, and genuinely energized by bringing people together.

Key Responsibilities

Executive Support for Managing Director of India

• Manage the calendar of the Managing Director of India, including scheduling meetings.
• Coordinate domestic and international travel, including flights, hotels, meals, and ground transportation; provide real-time support for itinerary adjustments due to schedule changes or disruptions.
• Plan and coordinate executive team events, including venue selection, catering, and onsite support; attend events as needed to stay connected with executive and team needs.
• Prepare, edit, and review documents, presentations, and correspondence with accuracy, clarity, and professionalism.
• Build comprehensive itineraries for conferences and complex travel schedules.
• Track and reconcile executive expenses, manage petty cash purchases, and process expense reports.
• Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support executive and team operations.
• Organize and maintain electronic and physical files per GHX Security and Compliance guidelines.
• Follow all GHX policies including T&E, Compliance, and Security policies.
• Assist with special projects and perform additional administrative duties as assigned.

Culture & Events

• Plan and execute employee culture and events from concept to close — offsites, celebrations, recognition moments, and milestone gatherings.
• Partner with leadership and HR to bring the company’s values to life through meaningful, well‑run experiences.
• Collaborate with the Branding and Marketing team to plan, review, and update employee engagement and corporate social media content.
• Manage HR administrative activities, including maintaining stock and distribution of new hire welcome kits and onboarding materials.
• Own logistics end-to-end: venue, vendors, budget, communications, day‑of coordination, and follow‑up.
• Spot opportunities to build connection and morale and bring ideas forward without waiting to be asked.
• Maintain a calendar of recurring culture moments.
• Manage event budgets and vendor relationships with an eye toward quality and cost.

What We’re Looking For

• 3+ years of experience in an Executive Assistant, Office Manager, or similar role supporting senior leaders.
• Strong organizational skills and the ability to manage competing priorities with calm and clarity.
• Excellent written and verbal communication skills in English.
• Experience coordinating events or programs across a team or organization.
• High degree of discretion and professionalism when handling sensitive information.
• A self-starter who notices what needs to be done and acts without being asked.
• Proficiency with tools such as Microsoft Office 365, Teams, AI and calendar management platforms.
• Experience working in a global, cross‑functional organization is a plus.
• Ability to work in the Hyderabad office no less than 3 days per week.

GHX: It's the way you do business in healthcare
Global Healthcare Exchange (GHX) enables better patient care and billions in savings for the healthcare community by maximizing automation, efficiency and accuracy of business processes.

GHX is a healthcare business and data automation company, empowering healthcare organizations to enable better patient care and maximize industry savings using our world class cloud-based supply chain technology exchange platform, solutions, analytics and services. We bring together healthcare providers and manufacturers and distributors in North America and Europe - who rely on smart, secure healthcare-focused technology and comprehensive data to automate their business processes and make more informed decisions.

It is our passion and vision for a more operationally efficient healthcare supply chain, helping organizations reduce - not shift - the cost of doing business, paving the way to delivering patient care more effectively. Together we take more than a billion dollars out of the cost of delivering healthcare every year. GHX is privately owned, operates in the United States, Canada and Europe, and employs more than 1000 people worldwide. Our corporate headquarters is in Colorado, with additional offices in Europe.

Disclaimer
Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. This EEO policy applies to all terms, conditions, and privileges of employment, including hiring, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement. GHX believes that employees should be provided with a working environment which enables each employee to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status or any other status protected by applicable law. GHX expects and requires the cooperation of all employees in maintaining a discrimination and harassment‑free atmosphere. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.