EVENTS EXECUTIVE – PUNE

Tea Post Official; Ahmedabad District; On-site; INR 3,00,000 - 5,00,000; Full time

Job summary

A local café is seeking an experienced Event Planner to lead in conceptualizing and executing a variety of in-café events. You will be responsible for managing all aspects of event planning, from developing event concepts to coordinating with vendors and ensuring customer engagement. Ideal candidates have experience in event management and a passion for creating memorable experiences. Join us to make our café a vibrant social hub for the community.

Qualifications

• Proven experience in planning and executing events successfully.
• Strong communication skills to engage with vendors and customers.
• Ability to manage budgets effectively.

Responsibilities

• Lead in planning and executing diverse café events.
• Build relationships with local artists and vendors.
• Design and implement marketing strategies for events.
• Engage with the community to attract diverse audiences.
• Oversee all logistics of events to ensure smooth execution.

Skills

Event planning experience

Customer engagement

Marketing strategies

Vendor coordination

Job description

Event Planning & Execution

Take the lead in conceptualizing, planning, and executing a diverse range of in‑café events including live music nights, interactive workshops, themed evenings, tastings, private bookings, and seasonal promotions. Develop comprehensive event plans with clear timelines and budgets. Ensure every event is executed efficiently, reflecting the café’s brand and enhancing customer experience.

Vendor & Partner Coordination

Build and maintain strong relationships with local artists, performers, and event vendors. Coordinate logistics with third‑party service providers such as audio‑visual teams, decorators, and caterers to ensure all aspects of the event are professionally handled and meet required standards.

Marketing & Promotion

Work closely with the marketing team to design and implement promotional strategies across social media, email campaigns, in‑store signage, and community outreach. Create and manage engaging content and promotional materials, both digital and print, to maximize event visibility. Maintain and regularly update an event calendar to support consistent customer engagement.

Customer & Community Engagement

Cultivate meaningful connections within the local community to attract diverse audiences and foster customer loyalty. Ensure that each event aligns with customer interests and strengthens the café’s identity as a social and cultural hub.

Operations & Logistics

Oversee all event logistics including setup, execution, and breakdown. Coordinate with café staff to ensure seamless integration of service during events. Monitor crowd flow, ambiance, and guest satisfaction, resolving any issues promptly to deliver a safe and memorable experience.

Key Skills (functional, behavioral)

Proven experience in event planning or hospitality/event management (preferably in cafés, restaurants, or similar environments).