Event Coordinator

Samraat Group; Nashik District; Hybrid; INR 4,00,000 - 6,00,000; Full time

Job summary

A leading real estate company is seeking an Event Coordinator to organize and execute marketing and sales events. This role involves planning project launches, coordinating with vendors, and managing budgets. Candidates should have 3+ years of experience in event management, preferably in real estate or hospitality. The position offers a competitive salary and the chance to work in a dynamic environment, demanding strong planning skills and the willingness to travel.

Benefits

Competitive salary and incentives

Exposure to large-scale projects

Collaborative work environment

Qualifications

• 3+ years of experience in event coordination, preferably in real estate/hospitality.
• Experience in managing budgets and vendor relationships.
• Ability to execute events under tight deadlines.

Responsibilities

• Plan and execute project launches and site events.
• Coordinate customer events and manage vendor relations.
• Ensure compliance with brand standards and regulations.

Skills

Event planning and coordination skills

Vendor management and negotiation

Communication and interpersonal skills

Ability to manage multiple events

Willingness to travel

Education

Graduate in Event Management, Marketing, Hospitality, or related field

MBA / PGDM in Marketing

Job description

Job Description: Event Co-ordinator

Position Title: Event Coordinator

Department: Marketing

Location: Corporate Office / Project Sites

Reporting To: Marketing Manager / CMD Sir

Experience: 3+ years (real estate/hospitality preferred)

Role Summary

The Event Coordinator will be responsible for planning, coordinating, and executing marketing and sales events for our projects. The role ensures smooth execution of project launches, site events, channel partner meetings, customer engagement programs, and promotional activities, aligned with brand standards and business objectives.

Key Responsibilities

Event Planning & Execution

• Plan and execute project launches, site events, property showcases, and roadshows
• Coordinate customer events, channel partner meetings, and corporate presentations
• Prepare event timelines, checklists, and execution plans

Vendor & Agency Coordination

• Coordinate with event agencies, production vendors, printers, and logistics partners
• Negotiate costs, manage budgets, and ensure timely delivery
• Supervise on-ground event setup, branding, and dismantling

Marketing & Sales Coordination

• Work closely with sales and marketing teams to understand event objectives
• Ensure availability of sales collaterals, presentation materials, and giveaways
• Support lead capture, registration, and follow-up processes during events

Budgeting & Reporting

• Manage event budgets and cost tracking
• Prepare post-event reports including footfall, leads generated, and outcomes
• Ensure optimum utilization of marketing budgets

Compliance & Brand Standards

• Ensure all event communication and branding comply with RERA and company guidelines
• Maintain brand consistency across event creatives, signage, and communication
• Ensure safety, permissions, and statutory compliances for events

Key Performance Indicators (KPIs)

• Timely and successful execution of events
• Event footfall and lead generation
• Cost efficiency and budget adherence
• Sales and channel partner feedback
• Quality of execution and brand experience

Required Skills & Competencies

• Strong event planning and coordination skills
• Excellent vendor management and negotiation abilities
• Strong communication and interpersonal skills
• Ability to manage multiple events and tight timelines
• Willingness to travel and work on weekends as required

Qualifications

• Graduate in Event Management, Marketing, Hospitality, or related field
• MBA / PGDM in Marketing (preferred)
• Experience in real estate events is an advantage

What We Offer

• Competitive salary and performance-linked incentives
• Opportunity to work with a reputed real estate brand
• Exposure to large-scale project launches and high-impact events
• Dynamic and collaborative work environment