Data Validation Executive – Record Accuracy Checks

The Elite Job; Bengaluru; Hybrid; INR 180,000 - 320,000; Full time

Job summary

The Elite Job is seeking a detail-oriented Data Validation Executive to review, verify, and maintain accurate business records across systems. You will perform data checks, identify discrepancies, and ensure data integrity while following documented procedures.

Ideal candidates have 0–2 years of experience in data validation or related admin roles, strong computer skills, and the ability to work both independently and with a team. Flexible work arrangements may be offered.

Qualifications

• High school diploma or equivalent required; diplomas/degrees in business administration, commerce, computer applications, information technology, or related fields may be preferred.
• Basic computer literacy and familiarity with digital record management systems.
• Working knowledge of Microsoft Excel, Google Sheets, Microsoft Word, and email applications.
• Strong attention to detail and the ability to identify small differences between records.
• Good written communication and basic numerical skills.
• Ability to follow instructions, SOPs, and validation guidelines.
• Strong organizational skills for repetitive tasks.
• Basic understanding of data accuracy, record keeping, duplicate detection, and information verification.
• Ability to handle confidential information professionally.
• Willingness to learn new software, validation tools, and internal workflows.
• Ability to work independently while collaborating effectively with a team.
• Reliable internet connectivity and a suitable computer for remote positions, if applicable.

Responsibilities

• Validate data accuracy by reviewing records and ensuring key fields are correct (names, addresses, contact details, reference numbers, dates, etc.).
• Compare information against approved source documents and internal databases to identify inconsistencies.
• Identify duplicates, missing fields, incorrect formatting, and other data quality issues.
• Update records when corrections are supported by reliable source information and company procedures.
• Follow established validation rules, data entry guidelines, and quality control processes.
• Perform routine quality checks to ensure compliance with accuracy standards.
• Organize, update, and maintain records across spreadsheets, databases, and document systems.
• Document recurring validation issues and report them for review.
• Maintain confidentiality and proper handling of sensitive information.
• Assist with data cleanup, standardization, and improving overall data quality.
• Track daily productivity and progress of validation tasks.
• Coordinate with data entry personnel, operations teams, and supervisors to resolve issues.
• Meet quality and productivity targets within deadlines.
• Suggest process improvements to reduce errors and streamline checks.

Skills

Attention to detail

Data validation

Record accuracy

Independent work

Team collaboration

Strong communication

Time management

Education

High school diploma

Diploma in Business Administration

Bachelor's degree in Commerce/Business

Tools

Microsoft Excel

Google Sheets

Microsoft Word

Email applications

Job description

1. Job Summary

The Elite Job is seeking a detail-oriented and reliable Data Validation Executive - Record Accuracy Checks to support our data management and administrative operations. The ideal candidate will be responsible for reviewing, validating, and verifying business records to ensure that all information is accurate, complete, consistent, and properly maintained. This role is essential for maintaining high-quality data, minimizing errors, and supporting efficient business processes across various departments.

As a Data Validation Executive, you will examine digital records, compare information across multiple sources, identify discrepancies, correct errors where authorized, and flag incomplete or inconsistent entries for further review. You will work with spreadsheets, databases, online systems, and internal data management tools to ensure that records meet established quality standards.

This position is suitable for detail-oriented individuals who enjoy working with information, following structured procedures, and maintaining organized digital records. Candidates with previous data entry or administrative experience are encouraged to apply, while entry-level applicants with strong computer skills and a willingness to learn may also be considered.

2. Key Responsibilities

• Validate Data Accuracy: Review existing records and newly entered information to confirm that names, addresses, contact details, reference numbers, dates, transaction details, and other relevant fields are accurate.
• Perform Record Verification: Compare information against approved source documents, internal databases, spreadsheets, and authorized reference systems to identify inconsistencies.
• Identify Data Discrepancies: Detect duplicate records, missing fields, incorrect formatting, incomplete entries, spelling errors, and conflicting information.
• Correct Data Errors: Update records when corrections are supported by reliable source information and permitted by company procedures.
• Maintain Data Quality Standards: Follow established validation rules, data entry guidelines, formatting requirements, and quality control procedures.
• Conduct Routine Quality Checks: Perform regular reviews of assigned records to ensure compliance with internal accuracy and completeness standards.
• Manage Digital Records: Organize, update, categorize, and maintain records in spreadsheets, databases, document management systems, and other approved platforms.
• Report Validation Issues: Document recurring errors, unresolved discrepancies, missing information, and unusual patterns for review by supervisors or relevant departments.
• Maintain Confidentiality: Handle sensitive business and customer information responsibly and follow company policies on data protection and access permissions.
• Support Data Cleanup Activities: Assist with removing authorized duplicates, standardizing formats, correcting inconsistencies, and improving the overall quality of existing records.
• Track Daily Productivity: Maintain records of completed validation tasks, pending corrections, error rates, and work progress.
• Coordinate with Team Members: Communicate with data entry personnel, operations teams, supervisors, and other authorized colleagues to resolve data-related issues.
• Meet Quality and Productivity Targets: Complete assigned validation tasks within established deadlines while maintaining a high standard of accuracy.
• Suggest Process Improvements: Identify opportunities to improve validation checklists, reduce repetitive errors, and streamline record verification procedures.

3. Required Skills and Qualifications

• A high school diploma or equivalent qualification is required; candidates with a diploma or bachelors degree in business administration, commerce, computer applications, information technology, or a related field may be preferred.
• Basic computer literacy and familiarity with digital record management systems.
• Working knowledge of Microsoft Excel, Google Sheets, Microsoft Word, and email applications.
• Strong attention to detail and the ability to identify small differences between records.
• Good written communication and basic numerical skills.
• Ability to follow instructions, standard operating procedures, and established validation guidelines.
• Strong organizational skills and the ability to manage repetitive tasks consistently.
• Basic understanding of data accuracy, record keeping, duplicate detection, and information verification.
• Ability to handle confidential information professionally.
• Willingness to learn new software, validation tools, and internal workflows.
• Ability to work independently while collaborating effectively with a team.
• Reliable internet connectivity and a suitable computer for remote positions, if applicable.

4. Experience

Candidates with 0-2 years of experience in data validation, data entry, record management, administrative support, document verification, or quality checking are welcome to apply.

Freshers may be considered if they demonstrate strong attention to detail, basic computer proficiency, and the ability to follow instructions accurately.

Previous experience in the following areas will be an advantage:

• Reviewing and verifying digital records.
• Maintaining spreadsheets and databases.
• Checking documents for accuracy and completeness.
• Identifying duplicate or inconsistent information.
• Performing data quality checks and administrative tasks.
• Working with Excel formulas, filters, sorting, and basic spreadsheet functions.

Training may be provided on company-specific systems, validation procedures, reporting formats, and quality standards, depending on the requirements of the position.

5. Working Hours

Working hours will depend on the employment arrangement and operational requirements of The Elite Job.

Employment Type: Full-time or part-time, depending on the available vacancy.

Work Arrangement: Remote, hybrid, or office-based, depending on the specific role offered.

Typical Schedule: Approximately 4-8 hours per day for part-time roles or 8 hours per day for full-time roles.

Working Days: Generally Monday to Friday, with weekend work possible depending on business needs.

Breaks: Scheduled breaks in accordance with applicable employment policies and local regulations.

Flexibility: Flexible scheduling may be available for eligible positions, subject to workload, deadlines, and team requirements.

Applicants should confirm the actual schedule, time zone, employment classification, and work arrangement with the hiring team before accepting an offer.

6. Knowledge, Skills, and Abilities

Technical Knowledge

• Understanding of data validation principles and record accuracy checks.
• Familiarity with spreadsheet-based data management.
• Basic knowledge of Excel or Google Sheets functions, including sorting, filtering, and identifying duplicates.
• Ability to navigate digital databases and online administrative platforms.
• Awareness of data confidentiality, secure information handling, and access control practices.

Analytical Skills

• Ability to compare multiple records and recognize inconsistencies.
• Strong problem-solving skills when investigating missing or conflicting information.
• Ability to distinguish between minor formatting issues and errors requiring further investigation.
• Capacity to identify repeated mistakes and report patterns that may affect data quality.

Communication Skills

• Clear written communication when documenting errors and validation results.
• Ability to provide concise updates on task progress and unresolved issues.
• Professional communication with supervisors and colleagues.
• Ability to ask for clarification when source information is incomplete or ambiguous.

Personal Attributes

• High attention to detail and a commitment to accuracy.
• Patience and consistency when performing repetitive tasks.
• Dependability, integrity, and accountability.
• Good time management and task prioritization.
• Willingness to accept feedback and improve performance.
• Ability to meet deadlines without compromising data quality.

Work Management Abilities

• Manage multiple validation assignments according to priority.
• Maintain clear records of completed checks and outstanding issues.
• Follow established procedures while recognizing when escalation is necessary.
• Adapt to changing workflows, updated validation rules, and new technology.

7. Benefits

Depending on the specific position, employment type, location, and company policy, potential benefits may include:

• Flexible Work Options: