Branch Operations Manager

Aditya Birla Capital; Uttar Pradesh; On-site; INR 350,000 - 550,000; Full time

Job summary

Aditya Birla Capital is seeking a detail-oriented professional to manage pre- and post-disbursement activities, ensuring all letters and documents are issued within timelines and compliance standards are met.

You will coordinate with Relationship Managers and various teams to rectify discrepancies, track PDDs/OTC, and support audit and compliance processes to safeguard the portfolio.

Responsibilities

• Prepare and issue sanction letters, amendment letters, ROI based on credit decisions within timelines
• Provide standard legal and security documents to the Relationship Manager within stipulated timelines
• Verify and execute complex documentation in full compliance with internal standards and external regulatory requirements
• Scrutinize customer documents to check if in order and rectify discrepancies with Relationship Manager
• Check facility legal & security documents and ensure pre-activation check points are completed
• Track and update PDDs and OTC in the system/excel for new/existing limits
• Ensure daily execution of documentation in full compliance with internal standards and external regulatory requirements
• Ensure standard legal and security documents are given to the Business team within stipulated timelines
• Support in smooth resolution of complex documentation issues
• Follow up on outstanding PDDs/OTC and escalate where required
• Ensure completion of security perfection of assets (CERSAI) and renewal tracking
• Oversee loan booking and servicing activities to ensure tasks are completed within SLA
• Handle escalations for high-value/complex transactions and ensure branches complete files
• Maintain data for audits and reporting and ensure compliance points are met
• Work with Sales, Risk, Compliance, Legal, IT and Collections to improve processes and vendor management
• Coordinate with auditors and external vendors to ensure proper documentation and compliance

Job description

Pre Disbursement Activities

• Prepare and issue required letters like sanction letters, amendment letters, ROI based on credit decisions/ sanction note within given timelines
• Provide standard legal and security documents to the Relationship Manager, depending on type of product and security within stipulated timelines
• Verify and execute complex documentation in full compliance with the internal standards and external regulatory requirements
• Scrutinize customer documents to check if in order. In case of discrepancies, share details with Relationship Manager to complete/ rectify the documentation.
• Check facility legal & security documents executed by the customer and ensure pre-activation check points are completed
• Track and update PDDs and OTC in the system/ excel for new/existing release of limits.
• Ensure daily execution of documentation in full compliance with the internal standards and external regulatory requirements
• Ensure timely preparation and issuance of required letters like sanction letters, amendment letters, ROI based on credit decisions/ sanction note
• Ensure standard legal and security documents are given to the Business team, depending on type of product and security within stipulated timelines
• Ensure customer submitted documents are checked within the given timelines. In case of discrepancies, share details with Relationship Manager to complete/ rectify the documentation
• Support in smooth resolution of complex documentation issues

Post Disbursement

• Ensure follow ups of outstanding PDDs/OTC and look into escalation cases, where required
• Ensure completion of all activities related to security perfection of assets - CERSAI
• Ensure renewal tracking done by the team and ensure that renewal letters are prepared and issued within stipulated timelines Supervise the loan booking and servicing activities for their respective zones and ensure they are completed within the stipulated TAT
• Ensure that only completed files are getting processed by the operations team at the branch level
• Handle service level escalations and complaints for HNI customers and authorise high value transactions / complex/ structured transactions.
• Oversee closure and foreclosure activities at the branches
• Ensure data and evidence for all legal litigation cases of defaulters on a case to case basis
• Manage post disbursement documentation by conducting follow ups with stakeholders, reporting discrepancies to the Management and updating the system on a periodic basis
• Ensure updation of drawing power in case of stock based limits
• Ensure renewal of insurance on collateral to safeguard the portfolio

Process Controls & Checks

• Ensure all policies and processes related to loan processing and disbursement are up to date and followed by the team
• Conduct internal branch audits at regular intervals to ensure there are no critical observations
• Maintain performance metrics, defect ratio and ensure SLAs are met within the agreed timelines
• Ensure ROC, CERSAI and SRO charge registration is completed within given timelines

Stakeholder/ Vendor

Management

• Ensure requests of all case logins from branches are being timely attended by vendors. Escalation point for issues in logins
• Ensure that the team is having regular interactions with the Relationship Manager to complete correct documentation at the customer’s end
• Attend meetings with Sales and Risk team to discuss outstanding PDDs/OTCs, issues and escalations
• Liaise with statutory, regulatory and external third parties for conducting audits for branches in their zones
• Liaise with external vendors for storage of property related documentation, prepare and sign an agreement with the vendor and conduct regular audits at vendor site

Compliance Management & Reporting

• Ensure adherence on all policies and processes related to loan processing and disbursement within the Retail Assets operations team
• Ensure timely submission of data, files for audit to concurrent, internal & statutory auditors
• Maintain data for tracking performance metrics, defect ratio and SLAs and identify trends/ patterns that need to be addressed in order to drive greater efficiencies
• Ensure all compliance points of Operations functions which is signed off for the board quarterly, are taken care of while processing.

Stakeholder/ Vendor

Management

• Work with Business teams, Risk & Compliance, Legal & IT as well as Collections teams to agree process improvements and identify solutions
• Facilitate statutory, regulatory and external third parties during key audit/ compliance/ transaction milestones
• Work on vendor empanelment processes and contracting and ensure proper movement of transactions to & from the vendor’s desk.
• Work closely with key individuals within cross functional teams wherever processes are interlinked with our function.