BOSC Front Desk Clerk

Amentum; India; On-site; INR 3,438,000 - 5,731,000; Full time

Job summary

Amentum, a global leader in engineering and professional services, seeks a BOSC Front Desk Clerk to support a US Navy program on Diego Garcia. The role focuses on receptionist duties, scheduling, travel planning, and executive support in a demanding overseas environment.

Responsibilities include coordinating calendars, preparing documents, and ensuring confidentiality of personnel records, with travel and security clearances as required.

Qualifications

• Requires 3–5 years of administrative support experience.
• Proficient with Microsoft Office Suite and typing.
• Must possess a valid passport and be able to travel internationally.
• Must obtain and maintain required facility credentials and clearances.

Responsibilities

• Answer incoming phone calls and relay messages accurately.
• Schedule and coordinate appointments, meetings, and other activities.
• Coordinate travel arrangements and itineraries.
• Create and maintain Word documents, Excel spreadsheets, and PowerPoint presentations using MS Office.
• Manage stakeholder calendars and meeting logistics.
• Prepare and distribute meeting minutes and action items.
• Submit, track, and maintain work orders and documentation.
• Dispatch facilities technicians for maintenance and operational needs.
• Coordinate with operations on uniforms, lockers, and equipment inventory.
• Plan team-building activities and employee engagement events.
• Schedule and support EH&S activities and initiatives.
• Provide administrative support to executive staff and office management.
• Maintain personnel records with confidentiality.
• Support projects with research, reporting, charts, and presentations.
• Perform other duties and administrative tasks as assigned.

Skills

Microsoft Office

Advanced typing

Calendar management

Communication skills

Administrative support

Education

High school diploma

Associate or Bachelor's degree

Tools

MAXIMO

Job description

Job Description:

Amentum, a global leader in advanced engineering, technical, and professional services serving the US government, allies, and critical infrastructure sectors, is seeking a BOSC Front Desk Clerk to support a unique US Navy program on the island of Diego Garcia. The BOSC Front Desk Clerk will be responsible for answering phone calls and taking messages, scheduling appointments, making travel arrangements, scheduling EH&S activities, planning and coordinating team building events, and providing administrative support to executive staff with office management responsibilities.

Job Responsibilities

• Answer incoming phone calls and accurately record and relay messages.
• Schedule and coordinate appointments, meetings, and other activities.
• Coordinate travel arrangements, including itineraries and related information.
• Provide administrative support using Microsoft Office applications. Create and maintain Word documents, Excel spreadsheets, and PowerPoint presentations.
• Manage stakeholder calendars, ensuring accurate scheduling and coordination of meetings.
• Prepare, capture, and distribute meeting minutes and action items to appropriate personnel.
• Submit, track, and maintain work orders, requests, and other documentation.
• Dispatch facilities technicians in response to maintenance requests and operational needs.
• Coordinate with operations personnel to manage uniforms, lockers, and equipment inventory.
• Plan and coordinante team building activities and employee engagement events.
• Schedule and support Environmental, Health, and Safety (EH&S) activities and related initiatives.
• Provide administrative support to executive staff, including office management and coordination responsibilities.
• Maintain and update personnel records while ensuring accuracy and confidentiality of employee information.
• Support assigned projects by conducting research, preparing reports, developing charts, and creating presentation materials.
• Perform other duties, special projects, and administrative tasks as assigned to support operations and organizational goals.

Required Qualifications

• Proficiency in Microsoft Office Suite applications, including Excel, Word, PowerPoint, SharePoint, and other related software tools.
• High school diploma or equivalent.
• Associate or Bachelor’s degree in Education, Management, Business Administration, Engineering, Technical Studies, Communications, Computer Science, Construction Management, or a related field. Equivalent work experience and relevant professional experience may be considered in lieu of a degree.
• Minimum of three (3) to five (5) years of experience providing administrative support in a professional environment.
• Demonstrate proficiency with computer systems and advanced typing skills.
• Must possess a valid passport and be able to travel internationally as required. Passport must be valid for minimum of one (1) year from the date of hire.
• Ability to successfully complete and maintain all contract required medical qualifications throughout the duration of deployment.
• Must obtain and maintain required facility credentials, clearances, and/or access authorizations.
• Must be able to speak, read, and comprehend English.

Preferred Qualifications

• Experience utilizing MAXIMO or similar computerized maintenance management systems in preferred but not required.
• A valid driver’s license to legally operate a motor vehicle.
• Country visa (as required in line with the U.S. Department of State Foreign Clearance Guide).
• Prior experience working in an austere overseas (OCONUS) environment supporting a multi national workforce.
• Strong organizational, time management, communication, and customer service skills.

Other Responsibilities

Safety: Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements, fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks, and serving on safety committees and teams.

Quality: Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance: Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to the job.