Associate, People Operations

Room to read; New Delhi; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Thirteenth month bonus

Health insurance

Retirement plan

Job summary

Room to Read is seeking an experienced HR professional to manage payroll processing, annual Full & Final settlements, and benefits administration in India. The role reports to the Officer, People Operations and requires coordination with vendors, compliance with wage codes, and data management in Workday.

Ideal candidates will oversee attendance, leave management, contract renewals, and audits, ensuring timely processing and accurate records across state offices.

Qualifications

• Bachelor’s degree with minimum 4 years of professional HR experience.
• Experience in payroll processing and statutory compliance.
• Proficiency with Workday HRIS and gratuity/insurance processes.

Responsibilities

• Coordinate end-to-end monthly payroll processing with vendor and ensure timely submissions.
• Handle Full & Final settlements, including leave balances and deductions.
• Coordinate insurance renewals and maintain records of benefits.
• Track and renew employment contracts, probation timelines, and communications.
• Support statutory compliance, PF, Gratuity, and wage-code related tasks.
• Provide HR data for audits and maintain HR records and documentation.
• Coordinate attendance and leave data across state offices and maintain HRIS records.
• Provide backend support for Annual Planning & Budgeting and HR programs.

Skills

Payroll processing

Gratuity management

Statutory compliance

Leave & attendance management

Education

Bachelor’s degree in HR or related field

Tools

Workday

HRIS

Job description

World Change Starts with Educated Children® IMPORTANT: All applicants must be legally eligible to work in the country where the position is located. Room to Read is not able to provide sponsorship.

Position Overview:

The ideal candidate will have extensive experience in payroll processing and related activities, including monthly payroll inputs, reconciliation, and statutory compliance. This role involves managing gratuity renewal processes, attendance, leave management, and coordinating exit formalities. The position will report to Officer, People Operations.

Responsibilities:

Payroll Processing:

• Coordinate with the payroll vendor for end-to-end monthly payroll processing.
• Provide, validate, and reconcile monthly payroll inputs and ensure timely submission to the vendor.
• Review payroll outputs and coordinate with the vendor to resolve discrepancies and queries.
• Ensure timely completion of payroll activities in accordance with defined timelines.

Full & Final Processing:

• Coordinate with the payroll vendor for end-to-end Full & Final settlement processing for exiting employees.
• Provide and validate the required inputs for Full & Final settlement, including leave balances, recoveries, deductions, and other applicable components.
• Review Full & Final calculations and coordinate with the vendor to resolve discrepancies and ensure timely settlement.
• Track the status of Full & Final settlements and ensure completion within the defined timelines.

Insurance Renewals:

• Coordinate the renewal and administration of employee medical insurance and other applicable benefits.
• Maintain accurate records of employee additions, deletions, and changes related to insurance coverage.
• Maintain documentation related to employee benefits and insurance.
• Coordinate with relevant vendors/stakeholders to ensure timely renewal and resolution of insurance-related matters.

Contract Renewals:

• Track employment contracts and ensure timely renewal and communication to employees.
• Maintain records of employment contracts, agreements, and related documentation.
• Track contract terminations and ensure timely completion of required processes.
• Oversee employee probation timelines and ensure smooth and timely processing.

Compliance:

• Support the administration and management of statutory compliance requirements, including PF and Gratuity.
• Coordinate the Gratuity renewal process and maintain monthly addition and deletion records.
• Maintain documentation related to retirement funds, statutory benefits, and other employee benefits.
• Ensure employee records and compliance documentation are maintained accurately and updated on a timely basis.
• Any other coordination required related to compliance under wage code.

Audit Support:

• Provide HR-related data, records, and documentation required for internal and external audits.
• Support data collation and validation for audit requirements.
• Maintain employee personal files, contracts, agreements, policies, and other HR documentation in an organized manner.
• Ensure employee records and backups are maintained accurately on Workday and SharePoint.
• Support process improvements related to Workday leave management, SOPs, employee records, and documentation.

Attendance & Leave Management:

• Coordinate and compile employee attendance and leave data across all state offices and ensure timely updates in the HRIS.
• Consolidate state-wise leave records and prepare and disseminate periodic leave reports on a quarterly basis.
• Coordinate with state teams to ensure accuracy and completeness of attendance and leave data.
• Support the implementation and refinement of Workday leave management processes and SOPs across all state offices.
• Maintain accurate and up-to-date consolidated attendance and leave records for organizational reporting and reference.

HR Operations & Program Support:

• Prepare and monitor monthly cash forecasts for People Operations-related expenses and coordinate with relevant stakeholders/vendors to ensure timely financial planning.
• Draft HR-related letters and employee communications as required.
• Facilitate HR-related procurement in accordance with approved procurement policies.
• Provide logistical and administrative support for HR-anchored programs.
• Manage follow-ups related to Professional Development activities.
• Provide support for monthly People Operations team activities.
• Provide extensive backend and coordination support for Annual Planning & Budgeting (AP&B) activities.

Qualifications:

• Demonstrated ability to design and implement Human Resources programs and initiatives, preferably in development sector.
• Bachelor’s degree with minimum of four (04) years of professional experience in HR position.
• General knowledge of the principles and practices of personnel administration.
• Demonstrated strategic approach to HR with the ability and willingness to also execute the tactical elements of the job.
• Ability to work within narrowly defined objectives under general supervision.
• Ability to effectively address well defined problems of moderate complexity and complete moderately complex assignments.

Compensation:

Room to Read offers a competitive salary with excellent benefits.

• Benefits include thirteenth month bonus, health insurance and a retirement plan.

The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education.

Child Protection Principles

Room to Read is a child-safe organization. Read is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) Policy.

Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

Room to Read has zero tolerance for child abuse and exploitation. All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse. All children should be treated with respect and dignity. The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse. Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.

Protection from Sexual Exploitation and Abuse (PSEA) Principles

Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse. Room to Read has zero tolerance for adult sexual exploitation and abuse. Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated. All adults should be treated with respect and dignity. Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.

Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.

About Room to Read

Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow – creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home.

Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions. We support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world.

Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries. Learn more at www.roomtoread.org. Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read is creating a world free from illiteracy and gender inequality through education.

Thank you for considering a career with Room to Read.

I was first attracted to Room to Read because of the mission to create a world free from illiteracy and gender inequality. What I have found here is the joy in working with a group of extraordinary people towards this bold goal. In my work, I aim to shape an inclusive and supportive organizational culture where everyone feels valued and respected, and where we each thrive. Our team members are our greatest asset, and I am personally committed to creating an environment that supports both personal and professional growth and empowers individuals from everywhere in the world to contribute their best. I hope you will join us in creating a better, more equal world.

Cynthia Orme Chief People and Technology Officer