Associate - Learning Procurement

Emeritus; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Emeritus in Mumbai is seeking an Associate – Learning Procurement to manage procurement of SaaS learning tools, educator services, and content vendors. The role focuses on execution, PO creation, vendor documentation, and tracking budgets and spends while ensuring timely closure of procurement requests.

The ideal candidate is organized, detail-oriented, and comfortable with finance workflows, capable of updating stakeholders on status, blockers, and next steps.

Qualifications

• Experience with procurement workflows and PO processing.
• Comfort with vendor onboarding, quotes, and contracts.
• Attention to budget tracking, approvals, and invoicing.
• Familiarity with EdTech or SaaS procurement is a plus.

Responsibilities

• Execute procurement of learning tools, platforms, and educator services from intake to PO closure.
• Coordinate with vendors for quotations, documents, tax details, and SOW inputs.
• Maintain trackers for budgets, POs, invoices, renewals, and spend aging.
• Provide regular status updates to stakeholders and escalate blockers early.
• Ensure audit-ready documentation including approvals, quotes, and invoices.

Skills

Procurement workflows

Vendor coordination

Budget tracking

Excel/Sheets

SaaS tools knowledge

Communication skills

Education

Bachelor's degree in a relevant field

Tools

SAP Ariba

Coupa

ERP systems

Job description

About Emeritus

Emeritus is committed to teaching the skills of the future by making high-quality education accessible and affordable to individuals, companies, and governments around the world. It does this by collaborating with more than 50 top-tier universities across the United States, Europe, Latin America, Southeast Asia, India and China. Emeritus’ short courses, degree programs, professional certificates, and senior executive programs help individuals learn new skills and transform their lives, companies and organizations. Its unique model of state-of-the-art technology, curriculum innovation, and hands-on instruction from senior faculty, mentors and coaches has educated more than 250,000 individuals across 80+ countries. Founded in 2015, Emeritus, part of Eruditus Group, has more than 2,000 employees globally and offices in Mumbai, New Delhi, Shanghai, Singapore, Palo Alto, Mexico City, New York, Boston, London, and Dubai. Following its $650 million Series E funding round in August 2021, the Company is valued at $3.2 billion, and is backed by Accel, SoftBank Vision Fund 2, the Chan Zuckerberg Initiative, Leeds Illuminate, Prosus Ventures, Sequoia Capital India, and Bertelsmann.

Role Overview

The Associate – Learning Procurement supports timely procurement of SaaS learning tools, educator services, content vendors, and other learning-related requirements. This role is execution-focused: converting approved requirements into purchase orders, coordinating vendor documentation, tracking budgets and spends, following up on invoices, and ensuring procurement requests are closed within agreed timelines. The ideal candidate is organised, detail-oriented, comfortable with finance workflows, and able to keep stakeholders updated on procurement status, blockers, and next steps.

Key Responsibilities

Procurement Execution & Vendor Coordination

• Support procurement of learning tools, platforms, educator services, and vendor-led services from approved requirement intake through PO creation and closure
• Coordinate with vendors to collect quotations, proposals, registration documents, tax details, SOW inputs, and other information required to process purchases
• Maintain accurate procurement trackers, vendor records, PO details, contract dates, renewal timelines, and request status updates

Timeline Management & Request Fulfilment

• Track procurement requests against defined TATs and follow up with vendors, internal teams, Finance, and Legal to ensure timely closure
• Flag delays, missing information, approval gaps, or process blockers early and elevate them to the manager with clear context
• Prepare regular status updates on open requests, pending POs, invoice ageing, renewals, and expected closure dates

Budget Tracking, POs & Invoice Processing

• Track approved budgets, committed spends, open POs, invoice status, accruals, and actuals against procurement plans
• Raise purchase requisitions and purchase orders, validate invoice details, coordinate approvals, and follow through on payment processing with Finance
• Maintain clean documentation for audit readiness, including approvals, quotes, vendor communication, PO copies, invoices, payment confirmations, and closure notes

Stakeholder Coordination & Internal Servicing

• Serve as the day-to-day procurement coordinator for academic operations, program, learning, technology, and finance stakeholders
• Capture procurement requirements clearly, confirm approvals and budget availability, and route requests to the right workflow
• Share timely updates with stakeholders on PO status, invoice status, vendor follow-ups, expected timelines, and dependencies

Required Skills & Experience

• 2–5 years of experience in procurement, finance operations, vendor coordination, operations, or business support roles
• Working knowledge of procurement workflows, PO creation, invoice processing, vendor onboarding, and approval tracking
• Experience working on SAP Ariba, Coupa is preferred
• Ability to track budgets, committed spends, invoices, accruals, and payment status with strong attention to detail
• Strong follow-up discipline and ability to manage multiple requests, timelines, and stakeholder expectations simultaneously
• Basic understanding of SaaS tools, learning platforms, content vendors, or service procurement is preferred
• Clear written and verbal communication skills; able to draft vendor emails, status updates, tracker notes, and basic documentation
• Strong command of Excel/Google Sheets; experience with Coupa, ERP, ticketing, or procurement tools is an advantage

What Sets a Strong Candidate Apart

• Experience working with cross-functional teams and following up across Finance, Legal, Operations, and vendor teams
• Comfort reading basic SOWs, contracts, invoices, and commercial documents to identify missing information or mismatches
• Comfort maintaining trackers and dashboards for budgets, POs, invoices, renewals, and procurement ageing
• Prior exposure to EdTech, learning content vendors, academic services, SaaS tools, or vendor support environments

Emeritus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

In Press

• https://inc42.com/buzz/edtech-startup-eruditus-fy23-revenue-crosses-inr-3000-cr-mark/
• emeritus harvard business school: Edtech unicorn Emeritus story now a Harvard Business School case study - The Economic Times (indiatimes.com)