Associate II - Admin

NewSpace Research and Technologies; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Job summary

NewSpace Research and Technologies in Bengaluru is looking for an Associate II - Admin to manage office operations and oversee real estate activities. The ideal candidate will handle administrative tasks and maintain relationships with service providers while ensuring compliance with safety standards.

The role requires strong organizational and communication skills, along with knowledge of property management and real estate laws. This position will involve negotiating contracts and maintaining budget constraints.

Qualifications

• Strong organizational, multitasking, and time-management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Knowledge of property management and real estate laws.
• Ability to manage real-estate budgets and financial reports.
• Strong problem-solving and decision-making abilities.

Responsibilities

• Manage office administrative functions and real estate operations.
• Coordinate site visits, property inspections, and appraisals.
• Negotiate contracts with service providers ensuring quality and cost-effectiveness.
• Maintain records of real estate transactions and expenses.
• Ensure compliance with safety and regulatory standards.

Skills

Organizational skills

Communication skills

Negotiation skills

Knowledge of property management

Understanding of real estate laws

Budget management

Problem-solving abilities

Job description

Job Summary

The Associate II - Admin will manage the administrative functions of the office and oversee all real estate operations, including property management, lease negotiations, and acquisition strategies. This role is responsible for ensuring the smooth running of the office and the effective management of the company’s real estate portfolio.

Responsibilities

• Looking up new facilities – PAN
• Finding flying area – PAN
• Acquisition leasing
• Contracts and agreements
• Legal process
• Office upkeep
• Oversee the daily office administration, including scheduling, communication management, and support for staff.
• Handle correspondence, prepare reports, and assist with documentation management.
• Develop and maintain relationships with external real estate agents, brokers, contractors, legal advisors, and other service providers.
• Negotiate contracts with service providers, including maintenance companies, security services, and contractors, ensuring cost-effectiveness and quality service.
• Coordinate site visits, property inspections, and appraisals.
• Prepare and maintain accurate records of all real estate transactions, leases, maintenance activities, and other property-related activities.
• Oversee daily operations of the facility, including cleaning, maintenance, and security services.
• Coordinate with external vendors for services such as janitorial, repairs, and maintenance.
• Ensure compliance with safety and regulatory standards, such as fire drills, emergency plans, and health & safety protocols.
• Manage office space and facilities, ensuring the workplace is comfortable, efficient, and safe.
• Maintain records of facility-related expenses and work within budget constraints.
• Oversee the handling of office waste management and sustainability initiatives.
• Monitor and evaluate the performance of external vendors to ensure compliance with service level agreements (SLAs).

Skills

• Strong organizational, multitasking, and time‑management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Knowledge of property management.
• In-depth understanding of real estate laws, lease agreements, and property maintenance.
• Ability to manage real‑estate budgets and financial reports.
• Strong problem‑solving and decision‑making abilities.