ASSISTANT PURCHASE MANAGER

Westin Hotels & Resorts; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Westin Hotels & Resorts in Chennai is seeking a Purchasing and Finance professional to manage cross‑department purchasing, assist in formulating approved vendor lists, and help ensure cost controls and profitability.

The role requires a 4‑year bachelor’s degree in Finance and Accounting and involves processing invoices, maintaining inventory, coordinating with the Executive Chef and vendors, and ensuring compliance with sanitation and brand standards.

Qualifications

• 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

Responsibilities

• Assists with managing Purchasing Across Departments to support quality and profitability.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications as ordered.
• Maintains inventory controls and proper records for cost monitoring and accountability.
• Generates and provides accurate reports and presentations to assist budgeting and decision-making.
• Assists in maintaining sanitation and safety standards as per brand guidelines.
• Coordinates with kitchen staff and vendors to ensure timely deliveries and cost controls.

Education

Bachelor's degree in Finance and Accounting

Job description

Job Description:

Additional Information
Job Number26124753
Job CategoryFinance & Accounting
Location154 Velachery Main Road, Chennai Tamil 600042, India VIEW ON MAP
ScheduleFull Time
Located Remotely?N
Position Type Management
Job Summary
Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Assists in formulating an approved vendors list encompassing all categories.
CANDIDATE PROFILE
Education And Experience

• 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIES
Assisting in Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

• Assists with generating and providing accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assures sanitation compliance.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
• Assists in enforcing first in/first out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Uses existing computer programs to perform daily and period end food and beverage costs.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
• Calculates figures for food and beverage inventory.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Assists in receiving and inspecting all deliveries.
• Maintains an accurate controllable log and beverage perpetual.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Keeps up-to-date technically and applying new knowledge to your job.
• Demonstrates knowledge and proficiency of A.S.I. standards.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Interacts with kitchen staff, vendors and Executive Chef.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Attends and participates in all pertinent meetings.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand’s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

Requirements: