Assistant Manager Manager - Workplace Administration

Arbolus; Gurugram District; Hybrid; INR 1,800,000 - 2,800,000; Full time

Benefits offered by this job

Annual bonus

25 days PTO

Private health insurance

Equipment provision

Free coffee and snacks

Social activities

Job summary

Arbolus is seeking a Manager- Workplace Engagement to shape and lead the global workplace function, spanning India hubs and distributed offices. You will own the end-to-end employee experience, drive cost-effective operations, and ensure a delightful work environment across locations.

You’ll design an engagement calendar, manage vendor relationships, and partner with Finance, People, IT to scale programs while maintaining Arbolus culture.

Qualifications

• 4+ years in procurement, vendor management, workplace/facilities, or operations leadership.
• Strong track record negotiating vendor contracts and managing spend.
• Experience designing employee engagement or workplace programs in multi-office or hybrid setups.
• Ability to balance strategic and hands-on work and build processes from scratch.
• Excellent cross-functional collaboration with Finance, People, IT, and regional leaders.

Responsibilities

• Own the end-to-end employee workplace experience across Arbolus India hubs and offices.
• Design and run a global engagement calendar (culture events, offsites, recognition, wellbeing).
• Gather employee feedback and translate into tangible improvements to how and where people work.
• Manage relationships with facilities vendors, office managers, and local operations leads.
• Partner with People/Talent and Marketing to reflect culture and employer brand in initiatives.

Skills

Procurement

Vendor management

Workplace/facilities

Operations leadership

Vendor contracts

Stakeholder management

Job description

Job Description:

About Arbolus

Arbolus is the next-generation customer diligence platform, redefining how private equity investors and consultants access real, actionable, and differentiated customer insight on SaaS and technology companies.

At the core of our platform is the world's largest database of attributable B2B customer reviews, giving investment and origination teams direct access to unique customer sentiment, and a true strategic advantage to run faster, more confident diligence on the world's leading software assets.

Since 2018, we've redefined the traditional expert network model with a tech-driven approach that delivers high-impact insight at the speed of modern dealmaking. Arbolus stands out through its unique database of customer reviews accessible via the Arbolus Customer Review Library, Canopy, our market-first automated Q&A tool, and our unmatched standard of client service, because great technology should always be backed by great people.

Headquartered in London, Arbolus is a venture-backed scale-up with 170+ employees across four global hubs, including Barcelona, New York, and Gurgaon. Following a $20M Series B, we are rapidly expanding our U.S. presence as we execute our mission: to digitize human knowledge and make it instantly accessible and actionable.

The Role

Arbolus is looking for a Manager- Workplace Engagement to build and lead the function that keeps our global operations efficient, cost-effective, and genuinely enjoyable to work within.

You’ll be the person who ensures Arbolus buys smart, spends wisely, and creates workplaces - physical and cultural - that people want to be part of, whether they’re in Barcelona, London, New York, or working remotely.

This role suits someone who is equally comfortable negotiating a SaaS contract and designing an employee engagement calendar; someone who sees procurement discipline and workplace experience as two sides of the same coin: making Arbolus a more effective, more human place to work.

What You’ll Do

Workplace Engagement

• Own the end-to-end employee workplace experience across all Arbolus India hub - physical office environment, amenities, and day-to-day operations.
• Design and run a global engagement calendar (culture events, team offsites, recognition programs, wellbeing initiatives) that works for a distributed, multi-office workforce.
• Act as the voice of the employee experience, gathering feedback and translating it into tangible improvements to how and where people work.
• Manage relationships with facilities vendors, office managers, and local operations leads across each hub.
• Partner closely with People/Talent and Marketing teams to ensure workplace initiatives reflect and reinforce Arbolus's culture and employer brand.

Leadership & Strategy

• Build out and lead a small, high-performing team (or manage a network of local office/operations leads) as the function scales.
• Develop and own the annual procurement and workplace budget; report regularly to leadership on cost savings, vendor performance, and engagement outcomes.
• Bring a global mindset to a company operating across multiple countries, time zones, and cultures - balancing local needs with global consistency.

What We’re Looking For

• 4+ years of experience in procurement, vendor management, workplace/facilities, or operations leadership, ideally with exposure to both disciplines.
• Proven track record negotiating and managing vendor contracts, with strong commercial and analytical judgment.
• Experience designing employee engagement or workplace experience programs in a multi-office or hybrid organization.
• Comfortable operating at both strategic and hands-on levels - this role will require building processes from scratch as well as executing on the ground.
• Strong stakeholder management skills; able to work cross-functionally with Finance, People, IT, and regional leadership.
• Experience working in a fast-growing, international, or PE-backed company is a strong plus.
• Excellent communication skills, with the ability to influence without direct authority across geographies.
• Based in or willing to work from London or Barcelona, with willingness to travel to other Arbolus hubs periodically.

Why Join Arbolus

• Be part of a fast-scaling, AI-driven company reshaping the expert network industry.
• A genuinely global role with real ownership - you’ll build this function, not just run a playbook.
• Work alongside a driven, entrepreneurial team across London, Barcelona, New York, and New Delhi.
• Competitive salary, benefits, and the opportunity to shape how Arbolus works as it grows.

What We Offer

• Annual performance-based bonus on top of your base salary
• 25 days of paid time off per year + all local bank holidays
• Private health insurance
• Top-notch equipment to make our work efficient and smooth
• Free coffee, tea, and snacks to boost our energy during the day
• Regular social activities are managed by our local Social Committees

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Arbolus is committed to providing reasonable adjustments for qualified individuals with disabilities, in our job application and/or interview process. If, due to a disability, you need assistance or adjustment in completing your application please email us at [e-mail]. Please put "Reasonable Adjustment" in the subject line and provide a brief description of the type of assistance you need. Please note that this inbox is not monitored for application status update requests.

We are unable to sponsor or take over sponsorship of an employment Visa at this time. All job applicants must be authorised to work for any employer in the country where the position is indicated to be based.

Requirements