AI-Enabled Procurement Officer / Purchase Executive

Santriya Technologies; Chennai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Santriya Technologies Ltd. is seeking an AI-enabled Procurement Officer / Purchase Executive to manage day-to-day procurement from requisition to purchase order and delivery, leveraging AI for document comparison, supplier communication and exception prioritization.

You will work within defined product documentation and enterprise tools to ensure accuracy and compliance. The role emphasizes governance over automated outputs, with accountability for judgement, privacy, security and escalation

Responsibilities

• Validate purchase requisitions against specifications, approvals, budget and required dates.
• Issue RFQs, obtain comparable quotations and summarize commercial differences.
• Prepare bid comparisons and purchase orders for authorized approval.
• Follow up suppliers on acknowledgements, production, shipment, documentation and delivery.
• Maintain supplier, item, pricing and order records accurately in ERP.
• Escalate specification conflicts, unusual price movements, sanctions/compliance concerns or supply risks.
• Coordinate receipt, quality rejection, invoice mismatch and return issues with warehouse, quality and finance.
• Use product and technical documentation rather than AI inference when resolving part/specification questions.

Job description

Santriya Technologies is seeking an AI-Enabled Procurement Officer / Purchase Executive to execute day-to-day procurement from approved requisition to purchase order and delivery, using AI for document comparison, supplier communication and exception prioritization.

Product & documentation operating model: You will be assigned one or more company products, client solutions or operational services. The approved product documentation, SOPs, policies, process maps, knowledge articles, release notes, controls, scripts and AI runbooks are the source of truth. Use only approved enterprise AI tools to retrieve, summarize, draft, classify, prioritize or automate work. Validate material AI outputs against current documentation and authoritative system data, record exceptions, and escape conflicts or missing guidance. Do not invent product features, prices, customer entitlements, engineering limits, regulatory positions or safety instructions.

Key Responsibilities

• Validate purchase requisitions against specifications, approvals, budget and required dates.
• Issue RFQs, obtain comparable quotations and use approved AI tools to summarize commercial differences without altering source terms.
• Prepare bid comparisons and purchase orders for authorized approval.
• Follow up suppliers on acknowledgements, production, shipment, documentation and delivery.
• Maintain supplier, item, pricing and order records accurately in ERP.
• Escalate specification conflicts, unusual price movements, sanctions/compliance concerns or supply risks.
• Coordinate receipt, quality rejection, invoice mismatch and return issues with warehouse, quality and finance.
• Use product and technical documentation rather than AI inference when resolving part/specification questions.

AI-enabled ways of working

• Use approved GenAI copilots, enterprise search/RAG, analytics and workflow agents to reduce repetitive work and improve decision preparation.
• Keep prompts, outputs and automated actions within approved data-access, confidentiality and retention rules.
• Correct inaccurate summaries, classifications or recommendations before they become customer, operational or system records.
• Feed recurring AI errors, knowledge gaps and process friction into product, documentation and control improvement.

Human accountability

AI is a copilot, not the accountable decision-maker. The role holder remains responsible for judgement, quality, privacy, security and appropriate escalation. Credit, fraud blocking, legal/regulatory, financial advice, safety-critical, clinical, employment and other high-impact decisions must follow delegated authority and required human review.

Success Measures

• PO accuracy and on-time delivery improve
• PR-to-PO cycle time reduces
• Invoice/receipt mismatches decline
• Supplier communications and records remain traceable