Administrator

HSBC Holdings plc; Kolkata District; On-site; INR 500,000 - 700,000; Full time

Job summary

HSBC Holdings plc in Kolkata is seeking an Administrator to support NAV production, valuation and statutory reporting for multiple funds. You will prepare financial statements and notes in line with local standards, and respond to business partner queries while maintaining daily MIS and control records.

The role requires a Commerce/finance background with 1–2 years of accounting experience, plus familiarity with fund administration tools and MS Office. Shift flexibility is expected.

Qualifications

• Bachelor’s degree in Commerce or accounting/finance related.
• 1–2 years of relevant accounting work experience.
• Strong knowledge of financial statements and NAV calculation.
• Working knowledge on Geneva, ICON, Multifonds, IMS.
• Good communication and interpersonal skills.
• Ability to work in a global, shift-based environment.

Responsibilities

• Engage in NAV production and validation to ensure high-quality outputs.
• Prepare Financial Statements and notes to accounts per country standards.
• Respond to ad-hoc queries from business partners.
• Maintain daily MIS/trackers and support internal controls.
• Assist in training and process improvements.

Skills

English communication

Analytical skills

Time management

Attention to detail

MS Office proficiency

Education

Bachelor’s degree in Commerce or accounting/finance

Tools

Geneva

ICON

Multifonds

IMS

MS Office

Job description

Job Title: Administrator

Valuation and Reporting team is an integral part of the Funds services business under Securities Services. The department is responsible for production and validation of Net Asset Value and preparation of Financial Statements comprising of Balance Sheet, Profit and Loss Account, Cash Flow Statement, Notes on Accounts and other Annexures to Annual or Interim Reports like Statement of Investments, Statement of Changes in Capital etc. for different Alternate / Traditional set of Funds such as hedge funds, mutual funds, fund of funds, ETF, SWF etc. administered by Securities Services across multiple regions and locations throughout Europe and Asia Pacific.

Fund administration, valuation and pricing service is delivered through comprehensive technology infrastructure utilizing Securities Service’s global operating model.

Business specifications for this role outlined below:

• Product Range / functions would include Valuations & Statutory Reporting.


• Involvement in processing and technical aspects of the business.


• Responsible functionally across multiple jurisdictions (where applicable) serviced out of Kolkata City Office.


• Increasing complexity. Turnover 20%, 3- 6-month lead time to achieve threshold competency for new hires

The incumbent would be responsible to prepare and validate accurate GAV/NAV and financial statements with highest quality standard and within agreed timelines for a portfolio of different funds administered by Securities Services globally.

Individual will be responsible for supporting Traditional/ Alternate Fund Services - Accounting & Valuation & Statutory

Reporting –for single or multiple clients & locations.

Major Challenges:

• The major challenge for this role is to continuously deliver within the specified time limit with minimum or no errors. The individual will have to complete all the activities of the assigned funds within the set time limit and ensure that the NAV pack is delivered to the stakeholders within the PLA.


• The individual needs to be flexible to work shifts and respond to additional business need if required.


• Be flexible to adopt in different working environment with counter parts across the globe

In this role, you will:

Customers / Stakeholders

• Engage in preparation and validation of accurate NAV and Financial statements to ensure highest quality of service to business area and stakeholders thereby maintaining green KPI across clients/process.


• Ensure that all operational functions within the scope of NAV production and Statutory Reporting are performed as per laid down standard operating procedures and PLAs. The same is detailed below in the next three points.


• Complete all activities for NAV calculation or Validation such as pricing, resolution of breaks, posting accounting entries etc. accurately in the accounting system.


• In terms of the Statutory Reporting scope of work, individual is required to involve in Pre-Preparation Activities (including Master Setups, if applicable). This includes Roll Forwards, Tallying the last audited accounts with the last worked upon accounts and identifying and reconciling the differences by application of accounting concepts and ability to relate disclosures with the Accounting Standards.


• Preparing Financial Statements in accordance with local legal requirements and relevant accounting standards for the respective country, i.e. IFRS or US GAAP or Local GAAPs as applicable and within strict timelines. This would include Preparation of Balance Sheet, Income statement, cash flow (if required), relevant working papers, notes to accounts, Schedule of Investments etc. based on the reports extracted from the various accounting platforms, previous years signed accounts, prospectus, board minutes etc.


• Be responsive to all to ad-hoc queries from Business Partners/Stake Holders and ensure nil complaints.


• Being proactive in identifying and escalating any issues/challenges to appropriate parties.

Leadership & Teamwork

• Undertake /conduct training/ cross training for self as well as new joiners to develop skill & improve knowledge levels. Perform UAT testing as and when required.


• Perform any additional responsibilities that may be required by the manager in support of specific projects, on-going management and development of the process.


• Being proactive in identifying root cause for process related challenges and share qualitative resolution.


• Individual level of engagement, participation and support to be provided for all initiatives undertaken

Operational Effectiveness and Control

• Updating all daily MIS/trackers as required by the process.


• Enhancements to Job-Aid Matrix, SOP, process notes, checklists, KPI and internal processes as and when required.


• Complete all Mandatory trainings as and when required.


• Ensure timely follow up on the open & outstanding issues that hinder the valuation. Ensure, Escalation Matrix is followed as per agreed for business locations & city office Kolkata.


• Undertake/participate in process improvement projects for enhancement in quality and/or timeliness thereby leading to efficiency.


• Required to adhere to process and FIM guidelines to ensure NIL impact to the business. Any exceptions, failures, inaccuracies or delays could potentially result in financial loss, regulatory impact, reputational damage, audit findings/FIM breach and increased operational risk.

To be successful you will:

• Bachelor’s degree in Commerce or qualifications relevant to accounting/finance industry.


• Strong Accounting Concepts with clear understanding of financial statements.


• Sound knowledge of various types of financial instruments, Funds Administration and accounting services and understanding of valuation cycle and corporate actions.


• Basic understanding of NAV Calculation.


• 1-2 years of relevant/accounting work experience.


• Working experience on Geneva, ICON, Multifonds, IMS, etc is desired.


• Ability to speak and understand English.


• Good interpersonal skills and ability to work in a team.


• Organized and detail oriented.


• Efficient Time Management skills and ability to multi task work and priorities to meet defined/strict deadlines.


• Should have demonstrated behavior in line with HSBC values throughout.


• Strong working knowledge on MS Office.


• Will be expected to maintain HSBC internal control standards, including the timely implementation of internal and external audit points, together with any issues raised by external regulators.


• Must be aware of the operational risk scenarios associated with this role and act upon pertinent risk (if any).

What additional skills will be good to have?

• Additional qualifications related to financial industry will be given preference


• Basic knowledge in investment accounting, investment valuations, mutual funds and reconciliations.


• Earlier experience in custody / brokerage / funds services / depository industry.


• Working knowledge of Bloomberg / Reuters, other reconciliation and accounting applications used across industry.


• Possess good analytical and problem-solving skills.


• Should possess excellent communication and interpersonal skills.


• Knowledge about IFRS, US GAAP.

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